6515--SURGICAL CAMERA SYSTEM l WI

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339112 (size standard of 1000 Employees). Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following,:

The Robert J. Dole VA Medical Center (Dole VA) requires new surgical video equipment to replace the current video system. All items shall be new, unused, and all equipment and accessories, software, installation, training, and project management support shall be provided by the vendor.

Looking for name brand or equal to Stryker equipment

DELIVERABLES

Proposed products must meet all the salient characteristics and functions defined below:

HARDWARE & SOFTWARE

CLIN 001- Camera Control Unit

Quantity: 6 EA

Specification/Salient Characteristics:

Minimum resolution: 4K

Scalable to accommodate future advancements in peripheral device integration and control

The ability to assess perfusion for open surgery

Intuitive capacitive touch screen LCD interface for ease of operation

Capable of accommodating up to 10 different surgical specialties settings for optimal color resolution and brightness

User-friendly and easily understood by nursing staff

The ability/compatibility to see lighted ureteral stents that when placed, emits infrared light that can be detected to visualize the ureters (critical anatomy) in real time

The ability to see fluorescence in 4K and lighted ureteral stents simultaneously

CF Rated

Capable of visualizing and highlighting lung and ovarian cancer

Can showcase over 1 billion reproducible colors

Includes dynamic range enhancements that improve visualization in both the highlights and shadows of the picture to increase clarity and details across the image

Has technology been built into the system designed to reduce the effects of RF

5 advanced imaging modes of fluorescence for visualization to accommodate multiple specialties all in 4K

CLIN 002- Light Source

Quantity: 6 EA

Specification/Salient Characteristics:

It has technology that is designed to increase patient and operating rooms safety by minimizing the amount of time the light source is on, making patient and drape burns less likely

Gives real time adjustments of light output to optimize visualization in every surgical scene

2 infrared lasers for advanced imaging (fluorescence/lighted stents)

Gives visualize feedback to showcase when light cable is properly seated

CLIN 003- 32 4K Wireless Transmitter

Quantity: 4 EA

Specification/Salient Characteristics:

Wirelessly transmits 4K and 1080p signals

Improve safety and workflow efficiencies in the OR

Eliminate tripping hazards from cabling on the ground

Enable a seamless linking process with LED confirmation & permanent and non-permanent pairing options

CLIN 004- 32 4K Wireless Receiver

Quantity: 3 EA

Specification/Salient Characteristics:

Wirelessly receives 4K and 1080p signals

Improve safety and workflow efficiencies in the OR

Eliminate tripping hazards from cabling on the ground

Enable a seamless linking process with LED confirmation & permanent and non-permanent pairing options

CLIN 005- 32 4K OLED Surgical Display & Covers

Quantity: 11 EA

Specification/Salient Characteristics:

Resolution: 4096 x 2160

Size: 32 corner to corner

Ability to represent 1.07 billion different colors

Offers crisp contrast ratio of 1,000,000:1

OLED technology with self-illuminating pixels, eliminating the need for external backlighting

0.1 ms response time for no detectable image lag

14.0 lbs. for easy installation in both integrated and cart-based rooms

9 preset surgical specialties

Includes 32" 4K OLED display covers

CLIN 006- OLED Surgical Display Cover

Quantity: 11 EA

Specifications/Salient Characteristics:

Intended to protect your displays from scratches/damage prolonging your investment

Easily removable for cleaning

Quick and seamless install

Highly durable

CLIN 007- Camera Head

Quantity: 12 EA

Specification/Salient Characteristics:

CMOS 3-Chip camera technology designed for enhanced light sensitivity and increased patient safety

Programmable to control OR equipment from camera head

Ergonomic lightweight design for minimally invasive surgery

CLIN 008- Insufflator

Quantity: 6 EA

Specifications/Salient Characteristics:

Enhances image clarity

For laparoscopic and robotic surgery

Removes surgical smoke for a safer work environment

6 unique operating modes

All-inclusive system with integrated heating, humidification, and smoke evacuation capabilities

4 interchangeable tube set options

CLIN 009- Light Cable

Quantity: 12 EA

Specifications/Salient Characteristics:

Scope sensing technology that automatically turns the light off when the scope is disconnected from the light cable

Fiber optic cable

Compatible Advanced Imaging modes

Fluorescence

Consistent lighting in small cavities

Auto light feature

Overlay mode to highlight ICG

Contrast mode

CLIN 010- Portable Handheld Fluorescence Imager

Quantity: 1 EA

Specifications/Salient Characteristics:

Intuitive operator controls

Comfortable single-handed operation

Indicated for fluorescence imaging of blood flow and tissue perfusion before, during, and after vascular, gastrointestinal, organ transplant, and plastic, microsurgical, and reconstructive surgical procedures

System is used to perform intraoperative fluorescence imaging and visualization of the lymphatic system, including lymphatic vessels and lymph nodes

1080p x 60fps

Indicated for use in adult and pediatric patients one month of age and older

Combine enhanced fluorescence signal information with vivid white light images in real-time

4 fluorescence modes for visualization

Software allows the surgeon to further evaluate the intensity of the fluorescence signal in real time through relative percentage values and a color maps mode

The ability to visualize lymphatic channels through the skin.

CLIN 011- Portable Handled Fluorescence Imager Video Processor

Quantity: 1 EA

Specifications/Salient Characteristics:

Features a timer that is automatically activated when fluorescence is detected, and icons indicating ingress and the fluorescence assessment window

Involves no ionizing radiation and utilizes a non-nephrotoxic fluorescence imaging agent with a very short half-life thus allowing surgeons to repeat intraoperative perfusion assessment numerous times throughout the procedure

The ability to visualize lymphatic channels through the skin.

CLIN 012- Secondary Monitor Roll Stand

Quantity: 3 EA

Specifications/Salient Characteristics:

Intended to support a secondary monitor that is used in operating rooms.

Intended to be used as a peripheral observation station that is used for viewing images

Power supply bracket

5 cable clip brackets for cable management

Pneumatic pressure height adjustment

2 locking casters

Swivel adjustment lever

CLIN 013- Mobile Surgical Equipment Cart

Quantity: 4 EA

Specifications/Salient Characteristics:

Monitors stow feature & adjustable arm increases maneuverability and transport with ease

Data port panel on back of cart provides access to connect peripheral devices

Integrated cable management system for less clutter of cables

No doors, giving increased access points and reduced footprint

Interchangeable shelves

CLIN 014- Laparoscope Autoclavable 5.4mm 0 Deg 30cm

Quantity: 6 EA

Specifications/Salient Characteristics:

Built in technology to visualize fluorescence and advanced imaging in 4K

Bulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns

Each rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality

CLIN 015- Laparoscope Autoclavable 5.4mm 30 Deg 30cm

Quantity: 6 EA

Specifications/Salient Characteristics:

Bulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns

Built in technology to visualize fluorescence and advanced imaging in 4K

Each rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality

CLIN 016- Laparoscope Autoclavable 10mm 30 Deg 33cm

Quantity: 3 EA

Specifications/Salient Characteristics:

Bulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns

Built in technology to visualize fluorescence and advanced imaging in 4K

Each rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality

CLIN 017- Laparoscope Autoclavable 10mm 0 Deg 33cm

Quantity: 3 EA

Specifications/Salient Characteristics:

Bulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns

Built in technology to visualize fluorescence and advanced imaging in 4K

Each rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality

CLIN 018- Cystoscope/Hysteroscope Autoclavable 4mm 30 Deg

Quantity: 4 EA

Specifications/Salient Characteristics:

Indicated for use in Urology/GYN cases

Advanced imaging capabilities to localize bladder tumors

CLIN 019- Cystoscope/Hysteroscope Autoclavable 4mm 0 Deg

Quantity: 4 EA

Specifications/Salient Characteristics:

Indicated for use in Urology/GYN cases

Advanced imaging capabilities to localize bladder tumors

CLIN 020- Arthroscope Autoclavable 4K 4mm 30 Deg

Quantity: 5 EA

Specifications/Salient Characteristics:

Indicated for use Arthroscopy cases

165mm working length

105 Deg field of view

CLIN 021- Arthroscope Autoclavable 4K 4mm 70 Deg

Quantity: 5 EA

Specifications/Salient Characteristics:

Indicated for use Arthroscopy cases

165mm working length

105 Deg field of view

CLIN 022- Arthroscope Shaver and Bur Handpiece

Quantity: 5 EA

Specifications/Salient Characteristics:

Indicated for use Arthroscopy cases

Ability to run up to 12,000 RPM s

Chip technology Each disposable is individually programmed with optimized settings

Straight, Hip, Small-Joint, and Angled Offerings

Subchondral drill option designed for efficient microfracture by plugging directly into handpieces

CLIN 023- Arthroscope Resection Console

Quantity: 3 EA

Specifications/Salient Characteristics:

Indicated for use Arthroscopy cases

Two-in-one console and footswitch

Technology allows to integrate with an arthroscopy pump, optimizing suction and flow rates per disposable

Integrated foot pedal controls energy probe, shaver handpiece, and arthroscopy pump functionality

Ability to change COAG intraoperatively from 19 to 56 watts

Fully customizable for surgeon specific RPM, COAG and CUT settings.

CLIN 024- Arthroscope Resection Console Footswitch

Quantity: 3 EA

Specifications/Salient Characteristics:

Indicated for use Arthroscopy cases

Ability to control both radio frequency and shaver functionality

Eliminates the need for a second foot pedal

Programmable button mapping to accommodate surgeon preferences

CLIN 025- Arthroscope Fluid Management Console

Quantity: 3EA

Specifications/Salient Characteristics:

Indicated for use Arthroscopy cases

Integrates with shavers and radio frequency devices by optimizing suction rate for each disposable

Surgeon-profiles can be pre-programmed to control features like joint pressure and flow, shaver and radio frequency settings, on screen displays, and footswitch and hand control settings

Built in intelligence system providing users how to instructions for each console features and function

CLIN 026- Pencil Obturator 5.8 MM Pump Cannula

Quantity: 6 EA

Specifications/Salient Characteristics:

Surgical grade Stainless Steel

Used to avoid fluid leakage and allow smooth sliding of instruments.

Smooth low friction surfaced.

CLIN 027- 4.0 Operative Inner Sheath

Quantity: 4 EA

Specifications/Salient Characteristics:

Surgical grade Stainless Steel

Reusable

CLIN 028- 4.0 Operative Outer Sheath

Quantity: 4 EA

Specifications/Salient Characteristics:

Surgical grade Stainless Steel

Reusable

CLIN 029- 4.0 Diagnostic Inner Sheath

Quantity: 4 EA

Specifications/Salient Characteristics:

Surgical grade Stainless Steel

Reusable

CLIN 030- 4.0 Diagnostic Outer Sheath

Quantity: 4 EA

Specifications/Salient Characteristics:

Surgical grade Stainless Steel

Reusable

CLIN 031- Instrument Endoscope Tray

Quantity: 6 EA

Specifications/Salient Characteristics:

Surgical grade Stainless Steel

Safe storage for endoscope camera

Reusable

CLIN 032- Laparoscope Tray

Quantity: 12 EA

Specifications/Salient Characteristics:

Surgical grade Stainless Steel

Safe storage for laparoscope camera

Reusable

CLIN 033- Urology Gynecology Accessories Tray

Quantity: 4 EA

Specifications/Salient Characteristics:

Surgical grade Stainless Steel

Safe storage for urology/gynecology accessories

Reusable

CLIN 034- 5.8 cannulated w/ 2 rotating stopcocks

Quantity: 6

Specification/Salient Characteristics:

Allows for outflow/inflow to be controlled by the Surgeon.

CLIN 035- Adapter Speed-Lock Cystoscopes

Quantity: 6

Specification/Salient Characteristics:

Adapter that allows for scopes to be quickly attached to camera head

CLIN 036- Cutter/Cannula 4.5mm

Quantity: 5

Specification/Salient Characteristics:

A cutter cannula features a unique cutting edge to facilitate tissue resection and is compatible with instruments such as shavers

CLIN 037- Obturator 4.5mm

Quantity: 5

Specification/Salient Characteristics:

Helps create and maintain an access path for inserting instruments and an arthroscope into a joint

CLIN 038- Cutter Bur Cannula 5.6mm

Quantity: 5

Specification/Salient Characteristics:

Allows for the precise resection (cutting and removal) of tissue and bone within a joint or surgical site, often while providing visualization and fluid management for the procedure.

CLIN 039- Obturator 5.6mm

Quantity: 5

Specification/Salient Characteristics:

Helps create and maintain an access path for inserting instruments and an arthroscope into a joint

CLIN 040- Irrigation Adapter

Quantity: 5

Specification/Salient Characteristics:

flushes the surgical site with sterile fluid to keep it clean, remove debris and bacteria, and maintain clear visibility for the surgeon

OTHER DELIVERABLES

CLIN 041- Service manual

Quantity: 2 EA

Specification/Salient Characteristics:

Language: English

Provided by manufacturer

Includes manufacturer s instructions for service, maintenance, and repair of CLIN 001, 002, 003, 004, 005, and 008

CLIN 042- Operator s manual

Quantity: 2 EA

Specification/Salient Characteristics:

Language: English

Provided by manufacturer

Includes manufacturer s instructions for end user operation of CLIN 001, 002, 003, 004, 005, and 008

CLIN 043- Clinical Training

Quantity: 1 JB

Specification/Salient Characteristics:

On-site training program for in-house clinical personnel.

Training for clinical personnel must provide nurses, providers, and all other clinical staff with the tools and knowledge to fully operate the devices/software and conduct checks per the manufacturer s instructions and hospital regulations, as well as answer any questions personnel may have regarding the new equipment/software.

Training must also equip education personnel to provide refresher training for current clinical staff and to train new clinical staff for future training sessions, following this training.

Vendor shall provide on-site training of the equipment to the clinical users according to training deadlines outlined in Table 1. Vendor shall coordinate all training dates with POC (or designee) who will communicate internally with appropriate VA staff.

If applicable, Vendor shall include all travel, registration, and other associated costs to provide this training in their proposal.

CLIN 044- Personnel Training

Quantity: 1 JB

Specification/Salient Characteristics:

On-site training program for in-house cleaning/housekeeping personnel.

Training to provide staff with the tools and knowledge to properly clean the devices without damaging the equipment, according to the manufacturer s instructions and hospital regulations. Training to also answer any questions staff may have regarding the new equipment.

Training must also equip education/supervisory personnel to provide refresher training to current Sterile Processing staff and to train new employees in the future.

Vendor shall provide on-site training of the equipment according to training deadlines outlined in Table 1. Vendor shall coordinate all training dates with POC (or designee) who will communicate internally with appropriate VA staff.

CLIN 045- Technical On-Site Training

Quantity: 1 JB

Specification/Salient Characteristics:

On-site training program for the biomed technicians.

Technical training must provide up to 10 biomed personnel with the tools and knowledge to fully operate, maintain troubleshooting, and repair the system by OEM standards, as well as answer any questions personnel may have regarding the new equipment.

Vendor shall provide on-site training of the equipment to the technical staff according to training deadlines outlined in Table 1. Vendor shall coordinate all training dates with POC (or designee) who will communicate internally with appropriate VA staff.

CLIN 046- Technical Off-Site Training Class, if offered

Quantity: 1 JB

Specification/Salient Characteristics:

Off-site training class for at least 1 biomed technician.

Technical training must provide at least 1 biomed technician with the skills and knowledge to fully operate, maintain, troubleshoot, and repair the system by OEM standards.

Any certifications required or offered to service equipment will be provided.

Vendor shall provide off-site training within 6 months of the conclusion of manufacturer s warranties of the equipment to ensure seamless transition of equipment maintenance. Vendor shall coordinate training with POC (or designee) and designated biomed employee to be trained.

If applicable, Vendor shall include all travel, registration, and other associated costs to provide this training in their proposal.

CLIN 047- Shipping and Delivery

Quantity: 1 JB

Vendor shall deliver all equipment to:

Robert J. Dole VA Medical Center

ATTN: Healthcare Technology Management

5500 E. Kellogg

Wichita, KS 67218

CLIN 048- Assembly, Installation, and Testing

Quantity: 1 JB

Vendor shall be responsible for:

The vendor shall conduct a meeting at least 3 business days prior to delivery date to plan and coordinate equipment arrival, assembly, testing, and deployment.

Vendor responsible for assembly and installation of systems. Install shall include unboxing, assembly, implementation, and testing of all purchased hardware, features, software, and interfaces to VA electronic systems in coordination with clinical staff, Healthcare Technology Management (formerly Biomedical Engineering) staff, OI&T staff, and others identified as needed.

Vendor shall provide all necessary accessories, cables, adapters, etc. to deliver a fully functional clinical device/system.

Vendor must test and verify all equipment, components, and accessories are fully operational and ready for use in accordance with manufacturer s recommendations.

Vendors must provide documentation of their verification. At a minimum, documentation must include equipment serial numbers, description of work completed, date completed, company name, and name and signature of the person who completed the work.

CLIN 049- Warranty & Service

Quantity: 60 months

The Vendor shall provide:

Minimum of 1 year warranty

Include 60 months of service equivalent to the Procare plan

All manufacturers warranty with products upon acceptance by the VA Medical Center.

Warranty The system, all accessories, and all software shall be covered under the manufacturer s warranty and shall include all parts and labor.

The warranty period shall not begin until after the Dole VA POC or designee has accepted the products delivery, installation, and functionality.

A manufacturer s factory-trained Field Service Engineer shall perform installation and corrective and preventative maintenance during the warranty period.

The warranty shall include all manufacturers recommended Preventive Maintenance procedures for its duration.

All available software updates and security patches will be made available to the Dole VA during the warranty period.

The vendor shall provide documentation of all work completed (corrective maintenance, preventive maintenance, software updates, etc.) within 3 business days of completion.

At a minimum, documentation must include equipment serial numbers, work completed, date completed, company name, and name and signature of the who completed the work.

The vendor shall provide a response to applications and technical calls within 8 hours.

Vendor shall ship replacement parts within 48 hours of identifying necessity by Dole VA Healthcare Technology Management (formerly Biomedical Engineering) staff.

NETWORK SECURITY & CONNECTIVITY REQUIREMENTS

OEM-supported operating system

Latest DICOM print, store, commit, structured report (SR), and modality worklist

Wireless connectivity to VA network Compatible with 802.11b/g/n and FIPS 140-2 or FIPS 140-3 compliant

TRM approved software

Remote vendor access (i.e. an approved MOU ISA)

ERA

Encrypted hard drive

Compatible/interfaces with Federal Electronic Health Record

Compatible/interfaces with the following-

VAPACS-VISTA IMAGING/VISTA WORKLIST

Software-VISTA IMAGING/VISTA WORKLIST

Other equipment/system-STRYKER OR HUB INTEGRATION

Advanced Visualization system-STRYKER VISUALIZATION SYSTEM

The vendor shall ensure the security of all procured or developed systems and technologies,

including their subcomponents (hereinafter referred to as "Systems"), throughout the life of this contract and any extension, warranty, or maintenance periods. This includes, but is not limited to workarounds, patches, hotfixes, upgrades, and any physical components (hereafter referred to as Security Fixes) which may be necessary to fix all security vulnerabilities published or known to the vendor anywhere in the Systems, including Operating Systems and firmware. The vendor shall ensure that Security Fixes shall not negatively impact the Systems.

The information identified above are intended to be descriptive, not restrictive, and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.

If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, an authorized distributor, or an equivalent solution to the items being referenced above? If an authorized distributor must provide proof.

If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, are you providing the equipment from a small business manufacturer?

Do you alter, assemble, or modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Where is the product manufactured?

Submit a capabilities statement that shows clear, compelling, and convincing evidence that you can meet the requirement described above.

Provide your UEI number.

Comments: provide comments regarding the statement of requirements that may be pertinent to the improvement of the statement of requirements

Responses to this notice shall be submitted via email to Tracie Raggs at tracie.raggs@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Monday, January 26, 2026, at 0800 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation