6515--RFQ for Olympus GI Colonoscopes, Brand Name Only, for the Fargo VA Medical Center, ND.

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 23 is seeking to procure eight Olympus CF-HQ190L EVIS EXERA III HD Colonoscopes specifically for the Fargo VA Medical Center in North Dakota. This is a brand-name-only procurement requiring vendors to be authorized distributors of Olympus America and submit a manufacturer authorization letter confirming their distributor status. The solicitation operates under a firm-fixed price structure and requires submission of a signed Trade Agreements Certificate along with technical specifications demonstrating the colonoscopes meet precise requirements including 3.7mm channel width, 1680mm working length, and 170-degree field of view. Evaluation criteria focus on technical acceptability, including required deliverables, signed certificates, and authorized distributor documentation, followed by price considerations. The government intends to make a single award without discussions, with quotes due by 12:00 PM Central Time on August 13, 2025, submitted via email to Contract Officer Joseph Bennett.

This procurement does not utilize any set-aside designations and is classified under NAICS code 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing) with a size standard of 1,250 employees. While no specific award value is disclosed, the solicitation identifies eight colonoscopes as the required quantity with a 90-day delivery timeline following contract award. The contract period runs from August 14, 2025, through November 3, 2025, with delivery designated as FOB Destination to the Fargo VA Health Care System at 2101 Elm Street North, Fargo, North Dakota. Market research conducted by the VA identified two potential sources: Olympus America as the original equipment manufacturer and Alliant Healthcare as an authorized distributor. The procurement justification emphasizes the need for brand-specific equipment to maintain compatibility with existing Olympus system infrastructure and ensure procedural standardization for medical safety and efficiency.