6515--Amendment to incorporate questions asked by contractors for Promotional Products for Suicide Risk Management

Request for Quote (RFQ) #: 36C25924Q0651

Base Plus Four MIRECC Clinical Products with Imprinted Graphic Designs for Suicide Risk Management per SOW

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 4:00pm MT, 08/12/2024

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Devin.Reichert@va.gov no later than 4:00pm MT, 08/19/2024.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

This is a Request for Quote (RFQ) and the solicitation number is 36C25924Q0651. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 effective May 22, 2024This date changes frequently. Go to this link to see where the date can be found: FAR | Acquisition.GOV

.

The North American Industrial Classification System (NAICS) code for this procurement is 323113 with a small business size standard of 500 employees. This solicitation is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses.

Design List of Line Items;

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

Imprinted Satin Pen per SOW. Base Year 09/30/2024 to 09/29/2025, with four subsequent option years.

2,000

EA

$

$

0002

Adhesive Sticky Notes per SOW. Base Year 09/30/2024 to 09/29/2025, with four subsequent option years.

1,000

EA

$

$

0003

Notepads per SOW. Base Year 09/30/2024 to 09/29/2025, with four subsequent option years.

1,000

EA

$

$

0004

Canvas Grocery Bag per SOW. Base Year 09/30/2024 to 09/29/2025, with four subsequent option years.

500

EA

$

$

0005

Jumbo Magnetic Clips per SOW. Base Year 09/30/2024 to 09/29/2025, with four subsequent option years.

1,000

EA

$

$

0006

Giveaway Anodized Carabiners per SOW. Base Year 09/30/2024 to 09/29/2025, with four subsequent option years.

1,000

EA

$

$

1001

Imprinted Satin Pen per SOW. Option Year 1 09/30/2025 to 09/29/2026.

4,000

EA

$

$

1002

Adhesive Sticky Notes per SOW. Option Year 1 09/30/2025 to 09/29/2026.

2,000

EA

$

$

1003

Notepads per SOW. Base Option Year 1 09/30/2025 to 09/29/2026.

2,000

EA

$

$

1004

Canvas Grocery Bag per SOW. Option Year 1 09/30/2025 to 09/29/2026.

1,000

EA

$

$

1005

Jumbo Magnetic Clips per SOW. Option Year 1 09/30/2025 to 09/29/2026.

1,000

EA

$

$

1006

Giveaway Anodized Carabiners per SOW. Option Year 1 09/30/2025 to 09/29/2026.

1,000

EA

$

$

2001

Imprinted Satin Pen per SOW. Option Year 2 09/30/2026 to 09/29/2027.

4,000

EA

$

$

2002

Adhesive Sticky Notes per SOW. Option Year 2 09/30/2026 to 09/29/2027.

2,000

EA

$

$

2003

Notepads per SOW. Base Option Year 2 09/30/2026 to 09/29/2027.

2,000

EA

$

$

2004

Canvas Grocery Bag per SOW. Option Year 2 09/30/2026 to 09/29/2027.

1,000

EA

$

$

2005

Jumbo Magnetic Clips per SOW. Option Year 2 09/30/2026 to 09/29/2027.

1,000

EA

$

$

2006

Giveaway Anodized Carabiners per SOW. Option Year 2 09/30/2026 to 09/29/2027.

1,000

EA

$

$

3001

Imprinted Satin Pen per SOW. Option Year 3 09/30/2027 to 09/29/2028.

4,000

EA

$

$

3002

Adhesive Sticky Notes per SOW. Option Year 3 09/30/2027 to 09/29/2028.

2,000

EA

$

$

3003

Notepads per SOW. Base Option Year 3 09/30/2027 to 09/29/2028.

2,000

EA

$

$

3004

Canvas Grocery Bag per SOW. Option Year 3 09/30/2027 to 09/29/2028.

1,000

EA

$

$

3005

Jumbo Magnetic Clips per SOW. Option Year 3 09/30/2027 to 09/29/2028.

1,000

EA

$

$

3006

Giveaway Anodized Carabiners per SOW. Option Year 3 09/30/2027 to 09/29/2028.

1,000

EA

$

$

4001

Imprinted Satin Pen per SOW. Option Year 4 09/30/2028 to 09/29/2029.

4,000

EA

$

$

4002

Adhesive Sticky Notes per SOW. Option Year 4 09/30/2028 to 09/29/2029.

2,000

EA

$

$

4003

Notepads per SOW. Base Option Year 4 09/30/2028 to 09/29/2029.

2,000

EA

$

$

4004

Canvas Grocery Bag per SOW. Option Year 4 09/30/2028 to 09/29/2029.

1,000

EA

$

$

4005

Jumbo Magnetic Clips per SOW. Option Year 4 09/30/2028 to 09/29/2029.

1,000

EA

$

$

4006

Giveaway Anodized Carabiners per SOW. Option Year 4 09/30/2028 to 09/29/2029.

1,000

EA

$

$

Total

Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at:

VASDC/EDOS

1st Avenue No. of 22nd St

Building 37, Door 14

Hines, Illinois, 60141

52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

Any award made as a result of this solicitation will be made on an All or Nothing Basis.

State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified andUpdate to reflect VetCert website instead of VIP-Veteran Small Business Certification (sba.gov)

visible in the VA Vendor Information Pages (VetCert): https://veterans.certify.sba.gov/at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

Submission of quote shall include the following volumes: (I) - Technical capability or quality of the item offered to meet the Government s requirement per SOW; (II) - Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION); and (III) Price

Volume I - Technical capability or quality of the item offered to meet the Government requirement

The offeror shall submit specifications, cut sheets, or brochures confirming the offer, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must meet all requirements listed in the SOW.

Volume II - Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION)

The offeror shall complete the Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products and submit as part of the quote.

Volume III Price

Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

(End of Addendum to 52.212-1)

52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement per SOW.

Factor 2. Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION)

Factor 3. Price

Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION): The Government will evaluate the responses an offeror makes to Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION) for completeness. If an offeror fails to complete Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION) their quote will be determined ineligible for award.

Factor 3. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line-item numbers (CLINs), and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Addendum to 52.212-2)

52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

FAR 52.204-10

Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

FAR 52.204-16

Commercial and Government Entity Code Reporting (AUG 2020)

FAR 52.204-24

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020)

FAR 52.209-6

Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020)

FAR 52.219-28

Post Award Small Business Program Representation (NOV 2020)

FAR 52.219-33

Nonmanufacturer Rule (MAR 2020)

FAR 52.222-3

Convict Labor (JUN 2003)

FAR 52.222-19

Child Labor Cooperation with Authorities and Remedies (JUL 2020)

FAR 52.222-21

Prohibition of Segregated Facilities (APR 2015)

FAR 52.222-26

Equal Opportunity (SEP 2016)

FAR 52.222-35

Equal Opportunity for Veterans (JUN 2020)

FAR 52.222-36

Equal Opportunity for Workers with Disabilities (JUN 2020)

FAR 52.222-37

Employment Reports on Veterans (JUN 2020)

FAR 52.222-40

Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

FAR 52.222-50

Combating Trafficking in Persons (OCT 2020)

FAR 52.223-18

Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

FAR 52.225-1

Buy American Supplies (JAN 2021)

FAR 52.225-2

Buy American Certificate

FAR 52.225-13

Restrictions on Certain Foreign Purchases (JUN 2008)

FAR 52.232-33

Payment by Electronic Funds Transfer System for Award Management (Oct 2018)

Additional contract requirements or terms and conditions:

52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 05 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 05 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 05 years.

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

VAAR 852.203-70

Commercial Advertising (MAY 2018)

VAAR 852.219-10

VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (DEC 2009) if SDVOSB set-asideThis VAAR clause is required since this is an SDVOSB set-aside

VAAR 852.232-72

Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.233-70

Protest Content/Alternative Dispute Resolution (SEP 2018)

VAAR 852.233-71

Alternate Protest Procedure (SEP 2018)

VAAR 852.246-71

Rejected Goods (OCT 2018)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008)

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html

https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

FAR 52.204-7

System for Award Management (OCT 2018)

FAR 52.204-16

Commercial and Government Entity Code Reporting (AUG 2020)

The following FAR clauses are incorporated by reference:

FAR 52.203-17

Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)

FAR 52.204-13

System for Award Management Maintenance (OCT 2018)

FAR 52.204-18

Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.232-40

Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

The following VAAR clauses are to be incorporated by reference:

VAAR 852.212-71

Gray Market Items (APR 2020)

The Defense Priorities and Allocations System (DPAS) does not apply.

Date and Time offers are due to Devin.Reichert@va.gov by 4:00pm MT, 08/19/2024.

Name and email of the individual to contact for information regarding the solicitation:

Devin Reichert

Devin.Reichert@va.gov

See attached document: PO9_SOW_FINVET_Promtional_Items

See attached document: 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products.

See attached document: 7596 INSTRUCTIONS FOR FILLING OUT.

See attached document: VA PROCUREMENT SLIP AND LABEL FORMS.