6515--Orion Rotary Chair and Audiology Static VR Vestibular
Closed Special Notice Posted
- Solicitation number
- 36C26125P1473
- Agency
-
Veterans Integrated Service Network 21
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339112 Surgical and Medical Instrument Manufacturing
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 21, has published a Special Notice announcing its intent to award a sole-source contract to E3 Diagnostics for specialized audiology diagnostic equipment. The procurement involves an Interacoustics Orion Reclining Rotary Chair and associated vestibular diagnostic system for the San Francisco VA Medical Center. This is a firm-fixed-price contract that will be awarded under Federal Acquisition Regulation Subpart 13.106-1(b) for soliciting from a single source. The equipment package includes comprehensive vestibular testing capabilities, an OtoAccess Database, VE525 3rd Generation VNG System, medical cart, monitors, and related accessories. The contract falls under NAICS code 339112 for Surgical and Medical Instrument Manufacturing.
The purpose of this Special Notice is to inform potential contractors of the VA's sole-source procurement justification, which is based on E3 Diagnostics being the exclusive authorized US distributor and service provider for Interacoustics equipment. The VA requires this specific equipment to integrate seamlessly with existing audiology software and systems at the medical center, ensuring consistent and accurate diagnostic results for veteran care. Responses are due by August 29, 2025, at 12:30 PM Pacific Time, with an anticipated contract award date of September 1, 2025. The performance period is scheduled from September 1 through November 24, 2025. Only E3 Diagnostics is eligible to participate due to the manufacturer's exclusive distribution authorization and the technical requirements for integration with existing VA systems. The scope includes not only equipment delivery but also installation, maintenance, and training services to support the comprehensive vestibular diagnostic capabilities.
Notice text
The Department of Veterans Affairs (VA), NCO 21 on behalf of the Department of Veterans Affairs (VA), San Francisco VA Medical Center, intends to award a firm-fixed-price contract to E3 Diagnostics on a sole source basis, under the authority of Federal Acquisition Regulation (FAR) Subpart 13.106-1(b) entitled, Soliciting from a single source. This action is based on the Original Equipment Manufacturer, Interacoustics, authorizing E3 Diagnostics as its sole USA distributor and service provider. The required services and support are inextricably linked to existing Government-owned equipment, software integrations, and instructional systems that rely on E3 Diagnostics capabilities. No other vendor is authorized or technically capable of providing these integrated services.
The proposed action will procure Interacoustics' equipment to be integrated seamlessly with the pre-existing Audiology software and systems, which is vital for ensuring consistent and accurate diagnostic results and improving the care of Veterans. The scope of work for this requirement includes providing the VA with an Orion Reclining Rotary Chair with water and air irrigators and all associated equipment. Services provided will include installation, maintenance, and training.
Deliverables and Specifications:
Product Number
Product
Quantity
8517470
GSl-8013065
OtoAccess Database
1
1000683
MISC
Misc. -TV
1
1000684
MISC
Misc. -TV/Monitor Wall Mount
1
1000691
MISC
Medical Cart
1
8531357
Air Fx 110V Air Fx 110V US
1
8534226
Aqua Stirn 110V Aqua Stirn 110V US
1
8526809
ITA-8526809
Micromedical by lnteracoustics Orion chair
Reclining Rotational Vestibular Chair and VE525 3rd Generation VNG System - Tests: gaze, random
saccade, pursuit, OPK, Oix-Hallpike, positional, caloric, ocular counter roll, saccadometry, SHA, step velocity, Visual VOR, VOR suppression. SW: 3rd generation VE525 software. HW: small form factor PC; widescreen monitor, printer; binocular video goggles w/ USB cameras, RF remote control, room camera w/ mic,
ISO transformer, equipment cart. Features: real- time test analysis, customized test protocols, multiple
pupil tracking algorithms, one-click eye centering, eye movement video recordings
1
8536862
StaticVR Force Plates (2 pack)
1
8536867
Static Force Plate Surround
1
8537560
Maintenance
1
8122535
SERVICE
Installation Fee
1
1004607
SERVICE
Virtualis VR set-up and delivery
1
1004608
SERVICE
Virtualis Onsite Training
1
8537694
Static HW Pack Static US HW Pack
1
NAICS Code:
339112 - Surgical Appliance and Supplies Manufacturing
Size Standard:
1000 Employees
Anticipated Contract Award Date:
9-01-2025
Period of Performance:
09-01-2025 to 11-24-2025
Place of Performance:
San Francisco VA Medical Center
4510 Clement Street
San Francisco, CA 94121-1545
Response to Notice:
Interested parties that believe they can satisfy the requirements listed above may clearly and unambiguously identify their capability to do so in writing on or before the response date for this notice. This is not a request for competitive proposals and a solicitation will not be issued. A determination not to compete this requirement based on responses to this notice is solely within the discretion of the Government. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition.
Closing Date:
Responses must be received by Friday, August 29, 2025, 1230 P.M. PST
Submission Instructions:
Responses to this notice must be submitted in writing to the attention of Edwin Rivera at edwin.rivera@va.gov. Responses should include the following information:
Company Name
Address
Point of Contact
Phone Number
Email Address
Capability Statement demonstrating the ability to meet the requirements
Disclaimer:
This notice does not commit the Government to contract for any supply or service. The Government will not pay for any information or administrative costs incurred in response to this notice. The information obtained from this notice is solely for planning purposes and does not constitute a solicitation for proposals.
For further information please contact: Edwin Rivera, Contract Specialist
Email: edwin.rivera@va
Files
| File | Type | Posted |
|---|---|---|
| 36C26125P1473.docx | DOCX document |
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