36C26125P1473.docx
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- Solicitation number
- 36C26125P1473
About this file
This Special Notice from the Department of Veterans Affairs (VA) outlines a sole-source procurement for specialized audiology diagnostic equipment for the San Francisco VA Medical Center. The VA intends to award a firm-fixed-price contract to E3 Diagnostics for an Interacoustics Orion Reclining Rotary Chair and associated vestibular diagnostic system, including a VE525 3rd Generation VNG System, OtoAccess Database, medical cart, monitors, and related accessories.
Key procurement details include a response deadline of August 29, 2025, at 12:30 PM Pacific Time, with an anticipated contract award date of September 1, 2025, and a performance period from September 1 to November 24, 2025. The sole-source justification is based on E3 Diagnostics being the authorized US distributor and service provider for Interacoustics, with unique capabilities for integration with existing VA audiology systems. The equipment will support comprehensive vestibular testing capabilities, including gaze, saccade, pursuit, and various other diagnostic protocols critical for veteran healthcare.
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Special Notice Special Notice
| SUBJECT* |
| Orion Rotary Chair and Audiology Static VR Vestibular |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 89502-2597 |
SOLICITATION NUMBER*
| RESPONSE DATE/TIME/ZONE |
| 08-29-2025 12:30 PACIFIC TIME, LOS ANGELES, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 339112 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 21 VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-2597
POINT OF CONTACT*
Contract Specialist Edwin Rivera edwin.rivera@va.gov Contracting Officer Jose Hernandez jose.hernandez1@va.gov
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| Department of Veterans Affairs |
| AGENCY CONTACT’S EMAIL ADDRESS |
| edwin.rivera@va.gov |
EMAIL DESCRIPTION
DESCRIPTION
The Department of Veterans Affairs (VA), NCO 21 on behalf of the Department of Veterans Affairs (VA), San Francisco VA Medical Center, intends to award a firm-fixed-price contract to E3 Diagnostics on a sole source basis, under the authority of Federal Acquisition Regulation (FAR) Subpart 6.302-1 entitled, “Only one responsible source and no other supplies or services will satisfy agency requirements.” This action is based on the Original Equipment Manufacturer, Interacoustics, authorizing E3 Diagnostics as its sole USA distributor and service provider. The required services and support are inextricably linked to existing Government-owned equipment, software integrations, and instructional systems that rely on E3 Diagnostics’ capabilities. No other vendor is authorized or technically capable of providing these integrated services.
The proposed action will procure Interacoustics' equipment to be integrated seamlessly with the pre-existing Audiology software and systems, which is vital for ensuring consistent and accurate diagnostic results and improving the care of Veterans. The scope of work for this requirement includes providing the VA with an Orion Reclining Rotary Chair with water and air irrigators and all associated equipment. Services provided will include installation, maintenance, and training.
Deliverables and Specifications:
| Product Number |
| Product |
| Quantity |
8517470 GSl-8013065
| OtoAccess Database |
| 1 |
1000683
MISC
| Misc. -TV |
| 1 |
1000684
MISC
| Misc. -TV/Monitor Wall Mount |
| 1 |
1000691
MISC
| Medical Cart |
| 1 |
| 8531357 |
| Air Fx 110V Air Fx 110V US |
| 1 |
| 8534226 |
| Aqua Stirn 110V Aqua Stirn 110V US |
| 1 |
8526809
ITA-8526809
Micromedical by lnteracoustics Orion chair Reclining Rotational Vestibular Chair and VE525 3rd Generation VNG System - Tests: gaze, random saccade, pursuit, OPK, Oix-Hallpike, positional, caloric, ocular counter roll, saccadometry, SHA, step velocity, Visual VOR, VOR suppression. SW: 3rd generation VE525 software. HW: small form factor PC; widescreen monitor, printer; binocular video goggles w/ USB cameras, RF remote control, room camera w/ mic, ISO transformer, equipment cart. Features: real- time test analysis, customized test protocols, multiple pupil tracking algorithms, one-click eye centering, eye movement video recordings
| 8536862 |
| StaticVR Force Plates (2 pack) |
| 1 |
| 8536867 |
| Static Force Plate Surround |
| 1 |
| 8537560 |
| Maintenance |
| 1 |
8122535
SERVICE
| Installation Fee |
| 1 |
1004607
SERVICE
| Virtualis VR set-up and delivery |
| 1 |
1004608
SERVICE
| Virtualis Onsite Training |
| 1 |
| 8537694 |
| Static HW Pack Static US HW Pack |
| 1 |
NAICS Code:
339112 - Surgical Appliance and Supplies Manufacturing Size Standard:
1000 Employees
Anticipated Contract Award Date:
9-01-2025
Period of Performance:
09-01-2025 to 11-24-2025
Place of Performance:
San Francisco VA Medical Center 4510 Clement Street San Francisco, CA 94121-1545
Response to Notice:
Interested parties that believe they can satisfy the requirements listed above may clearly and unambiguously identify their capability to do so in writing on or before the response date for this notice. This is not a request for competitive proposals and a solicitation will not be issued. A determination not to compete this requirement based on responses to this notice is solely within the discretion of the Government. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition.
Closing Date:
Responses must be received by Friday, August 29, 2025, 1230 P.M. PST
Submission Instructions:
Responses to this notice must be submitted in writing to the attention of Edwin Rivera at edwin.rivera@va.gov. Responses should include the following information:
Company Name Address Point of Contact Phone Number Email Address Capability Statement demonstrating the ability to meet the requirements Disclaimer:
This notice does not commit the Government to contract for any supply or service. The Government will not pay for any information or administrative costs incurred in response to this notice. The information obtained from this notice is solely for planning purposes and does not constitute a solicitation for proposals.
For further information please contact: Edwin Rivera, Contract Specialist Email: edwin.rivera@va
| *= Required Field |
| Special Notice |
Special Notice
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