6515--Mobile UV Disinfection Device

The amendment 0001 under Solicitation/RFQ 36C26226Q1284 is hereby issued to answer the contractor’s questions and post the Government’s responses.

1. Q1 How old are the units that are being traded in? 10 years.
2. Is there any money owed on these units, including service agreement? No. Previous equipment is good for trade in.
3. For CLIN 0002, please confirm whether seven (7) existing Xenex MXSUV1-FTXCT units will be available for trade-in. If so, can the Government provide the model/serial information, approximate condition, location, and any required removal or pickup responsibilities necessary for quoters to obtain accurate OEM trade-in credits? Model number is provided in the solicitation: Xenex MXSUV1-FTXCT. Five units are not working; requiring repairs. Rest two are in working condition. The contractor is responsible for picking up the old equipment and honor the credits. The pickup location is VA Long Beach Healthcare System. The pickup arrangement must be scheduled with VA Long Beach Environmental Management Services POCs. The POC information shall be provided upon award.
4. The requirement references “discounted Surfacide repairs.” Please clarify the specific Surfacide equipment involved, the anticipated repair/service scope, and whether providing these discounted repairs is a mandatory requirement for technical acceptability. “Surfacide repairs” shall be removed from the Statement of Work. It should be addressed for “regular repairs”. The contractor is responsible for providing general repairs that are covered by their 1-year (base year) warranty.
5. For products proposed as “equal,” please confirm whether a specific UV wavelength range, pulsed-xenon technology, or other particular disinfection technology is a mandatory salient characteristic, or whether an FDA-authorized Whole Room Microbial Reduction Device that otherwise meets or exceeds the stated functional requirements may be considered technically acceptable. Section B.2 Statement of Work includes all required salient characteristics. Quoted Mobile UV Disinfection Device must meet or exceed required salient and functional characteristics to be considered. Also, it is the contractor's responsibility to demonstrate and prove how the equal to meets or exceeds the requirement using the Original Equipment Manufacturer (OEM)’s product brochure or documents.
6. Is there a required delivery date or maximum acceptable lead time following award? No. The delivery date is to be provided by the contractor.
7. For a small-business nonmanufacturer proposing an OEM-manufactured product under this total small-business set-aside, does an SBA Nonmanufacturer Rule waiver apply to this procurement, or should quoters demonstrate compliance with 13 CFR 121.406? Quoters must demonstrate and be compliant with Nonmanufacturer Rule and Limitation of Subcontracting clauses since this is a total small business set aside.

No further questions will be accepted or answered at this time. Additional inquiries will only be considered if the Contracting Officer determines the responding is in the best interest of the Government.

All other terms and conditions remain unchanged.

Quotes are due on Tuesday, August 18, 2026, at 10am Pacific Time.

The amendment 0001 under Solicitation/RFQ 36C26226Q1284 is hereby issued to answer the contractor’s questions and post the Government’s responses.

1. Q1 How old are the units that are being traded in? 10 years.
2. Is there any money owed on these units, including service agreement? No. Previous equipment is good for trade in.

No further questions will be accepted or answered at this time. Additional inquiries will only be considered if the Contracting Officer determines the responding is in the best interest of the Government.

All other terms and conditions remain unchanged.

Quotes are due on Tuesday, August 18, 2026, at 10am Pacific Time.

This is a combined synopsis/solicitation as total small business set aside for commercial supplies prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) part 12, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a request for quotes under solicitation number: 36C26226Q1284

The Department of Veterans Affairs Long Beach Healthcare System, located at 5901 E. 7th St, Long Beach, CA 90822 is soliciting and intends to award at a firm fixed price contract to purchase seven (7) Mobile UV Disinfection Devices equivalent to Xenex s MXSUV1-FTXCT. This purchase must include software licensing, upgraded safety assurance, reporting and archiving, factory replacement accessories, on-site service and training, refurbished to new replacement emitter exchange, portal usage and cloud-based storage and discounted Surfacide repairs.

Shipping term is FOB Destination. Shipping costs must be included in each unit cost.

NOTE: Potential quoters must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are or equal , a description of the salient characteristics is outlined below. It is quoter s responsibility to demonstrate its quote meeting the salient physical and functional characteristics included in this solicitation. If the quote does NOT demonstrate, the offer will be considered non-responsive. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can satisfy the requirement by providing the brand name or equal to the supplies being requested.

VAAR 852.212-71 Gray Market and Counterfeit Items Clause applies on this acquisition. No remanufacturers or gray market items will be acceptable. Vendor shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor or authorized reseller verified by an authorization letter or other documents from the OEM signed. The letter must either state specific product(s) quoted or that the quoter is an authorized distributor for all the manufacturer s products. This letter must be on the manufacturer s letterhead and contains the signature of an authorized official for the manufacturer. If the interested contractor fails to provide a signed letter from the OEM (unless the contractor is the OEM), the contractor s response will be deemed non responsive and will not be considered for award.

Line Item

Description

Qty

UOM

0001

Mobile UV Disinfection Device equivalent to Xenex MXSUV1-FTXCT including software licensing, 1-year maintenance package, and on-site service and training

7

EA

0002

Trade-in Credit for old Xenex equipment MXSUV1-FTXCT (if applicable)

7

EA

The solicitation will be in accordance with RFO Part 12 and 19, Acquisition of Commercial Products and Commercial Services, Small Business Programs, and Veteran Affairs Acquisition Regulations as supplemented with additional information in this notice. The North American Industrial Classification System (NAICS) code for this requirement is 339113, Size Standard 800 Employees. The Contractor shall adhere to all federal and state laws and regulations in effect during the term of this contract. The Government intends to award a firm-fixed-price contract. The Contract begins on the date of award.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

In advancement of Section 2 of Executive Order 14208, the removal of requirements related to Executive Order 14057 eliminates all non-statutory sustainability requirements or preferences in purchases of food service wares, including paper straws. In addition to removing requirements related to Executive Order 14057, the attachment also reflects recent updates to Code of Federal Regulation citations for the U.S. Department of Agriculture s BioPreferred® Program, a statutory purchasing preference program.

Key solicitation milestones are: Submit any questions regarding this procurement via email to Hestia.Sim@va.gov no later than 10am Pacific Local Time Tuesday, August 11, 2026. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at http://SAM.gov.

Due to time constraints, responses to the solicitation shall be due on Tuesday, August 18, 2026 at 10:00 Pacific Time. Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Correspondence or questions may be directed to Hestia Sim, Contracting Specialist at Hestia.Sim@va.gov with " 36C26226Q1284, Mobile UV Disinfection Device in the subject line within 48 hours of release of this notice. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to due to the time constraints of the procurement. All offerors must be registered at www.sam.gov to do business with the Government. Ensure your registration is correct, current and has not expired.

All interested contractors must provide at minimum:

A quote that clearly states the brand name and model number being quoted.

If quoting equal to , contractors must include product brochure or OEM-issued documents demonstrating how the quoted items meet or exceed salient and functional characteristics. Quotes submitted without sufficient equal to supporting documentation will be deemed non responsive and will not be considered for award.

Product lead time (estimated time from order to delivery).

An authorized distributor letter signed by the OEM that is less than 12 months old.