6515--Internal-External Temperature Transmitter

Questions asked by vendor:

1. Will 2.4MHz ISM band be considered over 900MHz?

2. Is there a floorplan that shows the areas to be monitored?

3. What's the coldest temperature necessary?

4. During installation, how will access to controlled areas (pharmacy, OR suites, etc) be managed?

5. Is unlimited online tech support and training just for the base year?

6. In regards to "Contractor shall provide Monthly reports to the assigned COR summarizing the appropriateness of the use of the system by facility personnel." is the criteria set for this, or will this be sending a report showing the temperature control for all monitored zones and its ability to control to set point?

7. For solid simulator probes in fridges / freezers, is glycol buffered sensors an acceptable alternative?

8. Can the VA provide a detailed list of temperature ranges needed and quantity?

9. Are the Open/Close Contact Transmitters tied to zones that are being monitored for temperature or stand-alone?

10. Can you confirm that the gateways using an LTE connection back to the portal is acceptable (versus a VA wired network connection)?

Answers from VA:

1. 2.4MHZ cannot be utilized

2. Access to floor plans will be provided once proposals received and an award is made. Awardee will receive access to VLOGIC floorplan database.

3. Ultra-low is expected to be -80C but would like to confirm if LN2 tanks are being monitored. LN2 takes are not being currently monitored.

4. Escorted into secure spaces by VA staff.

5. Support will be needed throughout the life of the system (base year and options).

6. It will be the sending of a report showing the temperature control for all monitored zones.

7. Yes

8. This was to be determined by each vendor as part of the scheduled walkthrough.

9. Stand alone

10. Gateway can be utilized as long as the system is FiPS compliant.

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Questions asked by vendor:

1-The RFQ does not specify whether the vendor is required to provide on-site support for replacing parts covered under warranty. Could you clarify if on-site support is a requirement?

2-Should the probes provided by the vendor include NIST or ISO 17025 certification/calibration?

3-Many departments are required by regulatory bodies to provide qualification/validation documentation for systems like this. Is it a requirement for the vendor to provide system qualification upon installation completion?

4-To ensure adequate site servicing, would the departments/end-users consider it necessary for the vendor to have factory-employed technicians located near the site?

5-To meet IT security requirements, should the vendor have an approved TRM from IT?

6-Is it a requirement for any wireless devices provided to be FIPS certified?

7-Does the vendor need to have an RMF ATO to connect devices to the network?

8-Should the proposal be priced based on the equipment documented during the walk-through or the price list requested on page 12 of the RFQ? The listed items appear specific to a particular vendor can this be clarified?

9- Is this for a facility or for patient care?

Answers from VA:

1. Yes

2. NIST

3. Yes

4. Not required if the proposed vendor can ensure service/repair coverage provides for emergency repair within 24 hours if the system is not functioning as appropriate.

5. Yes

6. Yes

7. Not at this time.

8. The requirement should be priced to include all items needed to ensure appropriate coverage per the parameters discussed during the walkthrough. The listed items were provided only to illustrate what might be required to achieve appropriate coverage and to establish an estimated pricing point.

9. As this requirement is a station wide it is in support of both patient care and facility tracking needs.

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The VA Central California Health Care System facility, located at 2615 E. Clinton Ave, Fresno, California 93703 intends to issue RFQ 36C26125Q0185 to provide an enterprise-wide Temperature and Humidity Monitoring System at the main facility and outpatient clinics. This firm-fixed price solicitation is being conducted in accordance with FAR Part 13 Simplified Acquisition Procedures and the corresponding NAICS Code is 334513 Instruments and Related products Manufacturing for Measuring, Displaying and Controlling Industrial Variables, Size Standard: 750 employees.