6515--FY25: TEE Automated Probe Cleaner
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24825Q1236
- Agency
- Veterans Integrated Service Network 8 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 339112 Surgical and Medical Instrument Manufacturing
- Place of performance
- VA Caribbean Healthcare System San Juan, Puerto Rico 00921, United States
- Points of contact
-
- Wilfredo Perez wilfredo.perez3@va.gov (939) 759-6783
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Network Contracting Office 8, located at the VA Caribbean Healthcare System in San Juan, Puerto Rico, is seeking to procure a Transesophageal Echocardiogram (TEE) Automated Probe Cleaner and Disinfector through solicitation number 36C24825Q1236. The procurement requires an FDA-cleared Class II medical device capable of providing full system high-level disinfection with a 5-minute probe disinfection cycle, automated cleaning without manual intervention, touchscreen controls, built-in printer capabilities, and integrated safety features including leak detection and temperature monitoring. The contractor must provide delivery, installation, training services, and maintain a minimum one-year warranty, with all work coordinated through the Sterile Processing Service Point of Contact. Evaluation will be conducted based on three factors: technical acceptability, past performance, and price, with vendors required to submit manufacturer specifications, consumables breakdown, warranty information, and two past performance references. Critical deadlines include September 19, 2025 at 12:00 PM AST for questions and September 23, 2025 at 3:00 PM AST for quote submissions via email to wilfredo.perez3@va.gov.
This procurement is designated as a total small business set-aside under NAICS code 339112 (Surgical and Medical Instrument Manufacturing) with a size standard of 1,000 employees, and no incumbent contractors are identified in the solicitation documents. The contract includes five line items with quantities of one each: the main TEE Automated Probe Cleaner, a five-user web-based training license, a Neutralization Station, a Sales Sample Kit, and a Tip Protector Sample Kit, though specific award values are not disclosed in the available pricing schedule. The contract period of performance extends from the date of award through December 31, 2025, providing a relatively short timeframe for execution. Equipment delivery and installation will occur at two locations: the VACHS-VSS Logistics facility in Jacksonville, Florida, and the primary VA Caribbean Healthcare System facility at 10 Casia Street, San Juan, Puerto Rico 00921-3201. Installation work must be performed during standard business hours (7:30 AM to 4:30 PM Atlantic Standard Time) unless written authorization is obtained at least one week in advance for after-hours activities.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice.
This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
The solicitation number 36C24825Q1236 is issued as a Request for Quotation (RFQ). The incorporated provisions and clauses in this document are those in effect through Federal Acquisition Circular 2025-05 effective 08/07/2025.
This solicitation is for a set-aside for Small Businesses.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 employees. The PSC is 6515.
The Department of Veterans Affairs, Network Contracting Office -8 located at VA Caribbean Health System (VACHS), 10 Casia Street, San Juan, Puerto Rico 00921 is seeking a vendor to provide a Transesophageal Echocardiogram (TEE) Automated Probe Cleaner and Disinfector via a Purchase Order. Items will be shipped to the VA Caribbean Healthcare System, at 10 Casia Street, San Juan, PR 00921-3201.
Description and characteristics of the supplies to be furnished can be seen on the Salient Characteristics document, which is attached to this solicitation. The contract period of performance is expected to be from the date of award until December 31, 2025.
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions apply to this acquisition:
1. FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Addendum attached)
2. FAR 52.212-3, Offerors Representations and Certifications Commercial Products and
Commercial Services
(www.sam.gov registration is required to be complete at time of submission of response)
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
1. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial
Services (NOV 2023) (Addendum attached)
2. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services (JAN 2025)
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Quoters shall submit a Buy American Certificate in accordance with FAR clause 52.225-1 as part of their quote.
Questions submission shall be received not later than 12:00 PM Atlantic Standard Time (AST) on September 19, 2025 at wilfredo.perez3@va.gov.
Submission of your response shall be received not later than 3:00 PM AST on September 23, 2025 at wilfredo.perez3@va.gov. The quoter shall submit a PDF version of the quote to the Government. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Omission of any one item MAY result in a quoter package being deemed not technically acceptable.
Point of Contact
Wilfredo Perez, Contracting Officer, 939-759-6783 and email wilfredo.perez3@va.gov.
Attachments
| File | Type | Posted |
|---|---|---|
| Clauses and Provisions.pdf | ||
| SOW.pdf | ||
| Salient Characteristics.pdf | ||
| Schedule of Prices.pdf | ||
| 36C24825Q1236_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 6515--FY25: TEE Automated Probe Cleaner | Award Notice | |
| 6515--FY25: TEE Automated Probe Cleaner | Solicitation |
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