SOW.pdf

36C24825Q1236

STATEMENT OF WORK (SOW)

1. Background: The VA healthcare System, Sterile Processing Service (SPS) must acquire the TEE Automated Probe Cleaner and Disinfector designed exclusively for transesophageal echocardiogram ultrasound probes (TEE). The equipment removes the labor and time manual portion of the process. Removing the manual process TEE cleaner disinfector reduce the handling of the delicate transducer reducing the chance for damage.

2. General Requirement:

2.1 Equipment to be supplied shall be the newest and the most recent model of a standard product of a manufacturer of record. A manufacturer of record is defined as a company whose main occupation is the manufacture for sale of items of equipment and which:

2.1.1 Maintains a factory production line

2.1.2 Maintains a stock of replacement parts for the item

2.1.3 Maintains engineering drawings, specifications, operating manuals and maintenance manuals

2.1.4 Has published and distributed descriptive literature and equipment specifications on the equipment

2.2 Key Features:

2.2.1 FDA cleared Class II Medical Device

2.2.2 Full system high-level disinfection

2.2.3 5- minutes high level disinfection of probes

2.2.4 Data entry with barcode or manual keyboard entry

2.2.5 Printed disinfection and maintenance record

2.2.6 Electronic record logging of all cleaning, disinfection, and maintenance events

3. Definitions:

3.1 Acceptance Signature – SPS POC or VA designee signature; indicates acceptance of work as stated in SOW

3.2 Biomedical Engineer (Ing) - Supervisor or designee

3.3 CO - Contracting Officer

3.4 SPS POC – Main point of contact from Sterile Processing Service, where the equipment will be installed

3.5 VA – Department of Veterans Affairs

3.6 VACHS – Veterans Affairs Caribbean Healthcare System

3.7 VISN – Veterans Integrated Service Network

4. Delivery Location: All shipments will be delivered to our consolidation point site located at Jacksonville, Florida, unless this is categorized as emergency procurement.

4.1 VACHS-VSS Logistics

1250 Imerson Park BLVD Suite 213 Jacksonville FL 32218

4.2 VACHS – Caribbean Healthcare System

#10 Casia Street San Juan PR 00921

5. Installation:

5.1 Contractor will deliver the equipment and provide all necessary labor, management, skills, materials, etc. required to install, train, and maintain as described above.

5.2 All work and installation will be coordinated with the SPS POC and individual sites Lab and Biomedical Engineering groups. The installation will occur at the discretion of the SPS POC.

5.3 All requested products will be completely manufactured as specified and delivered to the respective delivery locations as described above.

5.4 The Contractor will be responsible for installing a working system that meets the specifications described in this SOW, and the salient characteristic.

5.5 In addition to the SPS POC, an additional representative of the facilities will act as a liaison to ensure that the Contractor meets Government expectations and follows the guidelines as set by the CO.

6. Warranty and Support: Warranty of the equipment will be provided for at least one

(1) year upon receipt and acceptance of the equipment. The Chief Biomedical Engineer must sign off on acceptance before the warranty cycle begins.

7. Testing: The Contractor shall verify with the FMS/ BioMed Section that the system meets all requirements stated on this contract through demonstration and validation.

8. Operations and Storage Areas:

8.1 The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized and approved by the SPS POC.

8.2 The Contractor perform installation in a manner that does not endanger the health and safety of the VACHS patients, visitors, or employees. Furthermore, the Contractor shall perform installation services in a manner that does not affect the facility operations.

8.3 Contractor employees are subject to the facility’s code of conduct.

8.4 There is no parking available for the Contractor within the VACHS facility premises.

8.5 The Contractor shall maintain their work area in a clean and organized manner and provide his personnel with sufficient trash containers so that there is no debris lying around.

9. Protection of Existing Structures, Equipment, Utilities, and Improvements:

9.1 The Contractor shall preserve and protect all structures and equipment on or adjacent to the work site.

9.2 If the Contractor causes any damages to the facility, they shall restore the damaged area to its original state.

9.3 Contractor shall take all measures and provide all materials necessary for protecting and preserving existing equipment and property in affected areas of installation against dust, debris and physical damage, so that equipment and affected areas to be used in Medical Center operations will not be hindered.

9.4 Contractor shall permit access to VA personnel through installation areas as required for maintenance and normal Medical Center operations.

9.5 Contractor shall maintain in operating condition, existing fire protection, alarm equipment and other operating equipment in the installation area. It is very important that essential and life safety systems be continuously maintained and not interrupted without two weeks prior written notice and approval from the

VACHS.

10. Access to Facility: Contractor personnel must provide a valid form of identification (such as a driver’s license or other state/federal identification) to gain access to the

VACHS. Contractor employees are required to wear the assigned VA badge while inside the VACHS premises.

11. Work Hours:

11.1 Normal facility hours of operation are Monday through Friday, 7:30 AM to 4:30 PM, Atlantic Standard Time (AST). Work completed outside this time must be requested through the SPS POC.

Requests for after-hours work must be submitted in writing to the SPS POC one (1) week prior to work. The VA requires that information submitted must contain extent of work, workers involved, the affected areas, and the estimated times of operation.

SCOPE OF WORK