6515--FY25: TEE Automated Probe Cleaner
Closed Solicitation Posted
- Solicitation number
- 36C24825Q1213
- Agency
-
Veterans Integrated Service Network 8
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 339112 Surgical and Medical Instrument Manufacturing
- Place of performance
- VA Caribbean Healthcare System San Juan, Puerto Rico 00921, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Network Contracting Office-8 at VA Caribbean Healthcare System originally issued solicitation 36C24825Q1213 seeking to procure a Transesophageal Echocardiogram (TEE) Automated Probe Cleaner and Disinfector, an FDA-cleared medical device designed to provide automated cleaning and high-level disinfection of TEE probes in a single enclosed unit. The procurement includes multiple line items: the main TEE Automated Probe Cleaner, web-based training for five users, a Neutralization Station, and sample kits for sales and tip protectors. The contract required vendors to provide installation, training, and a one-year warranty, with delivery through the VACHS consolidated warehouse in Jacksonville, Florida. However, the solicitation was subsequently canceled on September 15, 2025, due to the government's determination that Non-Manufacturer Rule requirements under 13 CFR 121.406(b)(1)(iii) could not be met for this procurement.
The original solicitation was designated as a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 339112 with a small business size standard of 1,000 employees, but following the cancellation, the VA indicated the requirement would be re-procured as a general small business set-aside. The contract performance period was planned to run from the award date through December 31, 2025, with a response deadline that had been set for September 17, 2025. No specific contract values or budget ranges were disclosed in the available documentation, though the Schedule of Prices template included spaces for unit prices and totals across the multiple line items. The place of performance is identified as San Juan, Puerto Rico, specifically at the VA Caribbean Healthcare System located at 10 Casia Street, with installation and services to be coordinated through the facility's Sterile Processing Service and Biomedical Engineering groups during standard business hours.
Notice text
2 versions
Update #2 · Latest ·
TEE Automated Probe Cleaner RFQ (36C24825Q1213)
The purpose of this amendment is to cancel the referenced solicitation.
The reason for this cancellation is because it was determined that the Non-Manufacturer Rule requirements of 13 CFR 121.406 (b)(1)(iii) could not be met for the item being procured.
As a result, this solicitation will be cancelled, and the requirement will be re-procured as a set-aside for Small Businesses.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice.
This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
The solicitation number 36C24825Q1213 is issued as a Request for Quotation (RFQ). The incorporated provisions and clauses in this document are those in effect through Federal Acquisition Circular 2025-05 effective 08/07/2025.
This solicitation is for a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).
The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 employees. The PSC is 6515.
The Department of Veterans Affairs, Network Contracting Office -8 located at VA Caribbean Health System (VACHS), 10 Casia Street, San Juan, Puerto Rico 00921 is seeking a vendor to provide a Transesophageal Echocardiogram (TEE) Automated Probe Cleaner and Disinfector via a Purchase Order. Items will be shipped through the VACHS consolidated warehouse, at 1250 Imeson Park Blvd, Suite 213 Jacksonville, FL 32218.
Description and characteristics of the supplies to be furnished can be seen on the Salient Characteristics document, which is attached to this solicitation. The contract period of performance is expected to be from the date of award until December 31, 2025.
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions apply to this acquisition:
1. FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Addendum attached)
2. FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services
(www.sam.gov registration is required to be complete at time of submission of response)
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
1. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial
Services (NOV 2023) (Addendum attached)
2. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services (JAN 2025)
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Quoters shall submit a signed Limitation of Subcontracting in accordance with VAAR clause 852.219-76 as part of their quote.
Quoters shall also submit a Buy American Certificate in accordance with FAR clause 52.225-1 as part of their quote.
Questions submission shall be received not later than 3:00 PM Atlantic Standard Time (AST) on September 15, 2025 at wilfredo.perez3@va.gov.
Submission of your response shall be received not later than 3:00 PM AST on September 17, 2025 at wilfredo.perez3@va.gov. The quoter shall submit a PDF version of the quote to the Government. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Omission of any one item MAY result in a quoter package being deemed not technically acceptable.
Point of Contact
Wilfredo Perez, Contracting Officer, 939-759-6783 and email wilfredo.perez3@va.gov.
Files
| File | Type | Posted |
|---|---|---|
| Amendment SF-30.pdf | ||
| 36C24825Q1213_2.docx | DOCX document | |
| Schedule of Prices.pdf | ||
| Salient Characteristics.pdf | ||
| Clauses and Provisions.pdf | ||
| SOW.pdf | ||
| 36C24825Q1213_1.docx | DOCX document |
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