6515--EMERGENCY - Radformation Software Subscription , Detroit

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 10, has issued a Special Notice announcing its intent to award a sole source contract for radiotherapy software to Radformation, Inc. The emergency procurement covers two specialized software products: AutoContour Radiotherapy Automated Contouring Software and EZFluence Radiotherapy Automated 3D Planning Software. The contract falls under NAICS code 339112 (Surgical and Medical Instrument Manufacturing) and PSC 6515 (Medical and Surgical Instruments, Equipment, and Supplies). The VA intends to negotiate exclusively with Radformation, a small business located at 261 Madison Ave, New York, NY 10016, under Simplified Acquisition Procedures. This procurement is classified as an emergency acquisition with an anticipated firm fixed-price contract structure that includes four option years.

The VA's objective is to acquire critical radiotherapy planning and contouring software that supports automated cancer treatment planning capabilities. The agency has determined that Radformation is the only responsible source capable of meeting the specific technical requirements for these radiotherapy applications. Contractors have an extremely limited window to respond, with all submissions due by noon Eastern Time on September 17, 2025, just two days after the notice publication. The VA explicitly states this is not a Request for Proposal but rather a Notice of Intent to Sole Source, indicating no competitive bidding process will occur. Only Radformation is eligible to participate in this procurement as the VA has made a determination that no other vendor possesses the required capabilities to successfully fulfill this specialized radiotherapy software requirement.