6515--Custom Surgical Packs for OR

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 6 is procuring custom surgical packs for operating room use at the Charles George VA Medical Center in Asheville. The solicitation (36C24626Q0059) seeks firm-fixed price quotes for 19 different surgical pack types, including specialized kits for procedures such as general surgery, total knee replacement, cataract surgery, chest surgery, carotid surgery, and endovascular procedures. Key contract requirements include assembly, sterilization, quality assurance, and packaging of packs with strict performance standards mandating a 95-97% compliance rate across supply delivery, fill rate, and manufacturing facility quality certifications. The contractor must deliver standard orders within two calendar days and emergency orders within 24 hours while maintaining a 97% fill rate and providing monthly electronic inventory reports. Evaluation will be based on contractor performance against the Quality Assurance Surveillance Plan (QASP), which categorizes performance as positive (no more than 1 non-compliance incident), neutral (no more than 3 non-compliance incidents), or negative (more than 3 non-compliance incidents per monthly assessment period). Quotes are due by 10:00 AM EDT on October 24, 2025, with award anticipated on that same date, and the base performance period runs from November 1, 2025 through October 31, 2026.

This procurement is designated as a small business set-aside with NAICS code 339113 (Surgical Appliance and Supplies Manufacturing). No incumbent contractor is identified in the available solicitation documents. Order quantities vary significantly by pack type, ranging from 12 to 420 cases annually depending on the specific surgical procedure kit. The Bill of Materials specifies 16 distinct surgical pack configurations with varying component requirements and case quantities ranging from 2 to 8 cases per pack, with all packs requiring rigid plastic base trays, specific labeling including manufacturing date, sterilization date, expiration date, and country of origin. The government has explicitly stated that no alternative brand substitutions will be accepted and no extensions to the October 24 deadline will be granted. Performance will be overseen by contracting officer Harold L. McQuillia, Jr., with monthly performance assessment meetings planned, and the contract location is the Charles George VA Medical Center in Asheville, North Carolina.