6515--custom surgical packs for hampton VA medical center
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24626Q0108
- Agency
-
Veterans Integrated Service Network 6
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339113 Surgical Appliance and Supplies Manufacturing
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6 is soliciting custom surgical packs for the Hampton VA Medical Center under solicitation number 36C24626Q0108. The procurement includes six types of specialized surgical packs: General Surgery, Laparoscopic, Ophthalmology, Total Hip, Total Knee, and Vascular Drape packs, with quantities ranging from 15 to 500 cases per line item. This is a firm-fixed price, Indefinite Delivery, Indefinite Quantity (IDIQ) contract with a performance period from November 6, 2025, to October 31, 2026. Vendors must be verified small businesses with at least three years of experience supplying custom surgical packs and must provide references and demonstrate capability to perform the required services. The evaluation will be based on three factors: Technical/Management Approach, Past Performance, and Price, with award made to the lowest-priced technically acceptable offer. The proposal submission deadline, which has been extended multiple times, is currently December 1, 2025, at 12:00 PM EST, with submissions directed to Francine Valverde at francine.valverde@va.gov.
This solicitation is designated exclusively as a small business set-aside with no incumbent contractor identified. All pack components must have a minimum expiration date of one year from when the first item in the pack expires, and vendors are responsible for replacing any expired items at their own cost. Monthly invoicing will be required for items delivered under active delivery orders throughout the contract period. Delivery must be made to the Supply Warehouse, Supply Building 27, Averill Drive, Hampton, VA 23667, with vendors required to complete a Buy American Certificate listing all foreign and domestic end products. Specific brand names and item numbers for pack components are detailed in the provided Bills of Materials and Salient Characteristics documents, ensuring vendors understand the precise configurations required for each surgical specialty pack.
Notice text
4 versions
Update #4 · Latest ·
Amendment to extend due date from 11/24/2025 to 12/1/2025 12PM EST
Update #3 ·
Amendment to extend due date from 11/19/2025 to 11/24/2025 BY 12pm EST to include pertinent information and answer questions.
Please see the salient characteristics of each pack on uploaded excel titled CUSTOM SURGICAL PACK ITEMS Salient Characteristics
Answer to Vendor Questions:
1. Can you please confirm if this contract will be a firm fixed price contract for the duration of the period of performance?Â
Answer: Yes, this is a Firm- Fixed Price Contract
2. Are you able to please confirm if invoicing for this contract would be as needed by Hampton VAMC throughout the life of the contract?Â
Answer: The Contractor shall submit one invoice, monthly, for items delivered during the month, under active delivery orders.
3. Can you please confirm if this is a typo and that this contract is for the supply of custom surgical packs to the Hampton VAMC?Â
Answer: This is for the Hampton VAMC and will be updated from Fayetteville VAMC to Hampton VAMC on the SOW.
4. The place of delivery referenced on page 6 indicates Supply Warehouse, Supply Building 27, Averill Drive, Hampton, VA 23667 ; however, on page 1 box 15 and page 9 in the section B.3 Delivery Schedule it is indicating delivery is to be made to 100 Emancipation Drive, Hampton, VA 23667 .
Are you able to please confirm the correct delivery address for this contract?
Answer:Â Address to ship to is: Supply Warehouse, Supply Building 27, Averill Drive, Hampton, VA 23667
5. On page 6 it states any expired items in standard or custom packs must be replaced by the vendor at their cost .
Can you please clarify if a component in a custom pack is expired or has a short expiration date, does this mean the entire custom pack itself is viewed as expired? Furthermore, can you please advise on the expected expiration date for all components and custom packs on this contract?
Answer: The expiration date should be at least one year from date of when the first item expires in the pack. Â Once an item expires in an unused pack, the pack is removed from use and excessed out.
6. Please note (2) of the custom packs listed on the price/cost schedule are old versions that have now moved to a new revision; General Surgery Pack Item # DYNJG001032A has moved to revision DYNJG001032B & Laparoscopic Pack Item # DYNJG001033 has moved to revision DYNJG001033A.
Can you please have the requested Price/Cost Schedule updated to reflect these changes to the current versions of these specific packs?
Answer : Yes the current versions of the reference numbers will be used for the General Surgical Pack, DYNJG001032B Â and the Laparoscopic Pack, DYNJG001033A.
7. Additionally, we also have other custom packs we currently provide to the Hampton VA including their dialysis kits, anesthesia circuits, hemodialysis tray, blood culture kit, and endo kit.
Can you please confirm if these additional packs will also be included for this contract?
Answer: Â No the guidance from VISN was for the Custom Surgical packs.
8. In the event a custom pack on contract goes through a revision change or Hampton VA requests changes to a custom pack; can you please advise on the process for executing these changes?Â
Answer: This probably would be done by amendment.
9. Each custom pack includes a bill of materials detailing the componentry that makes up each pack; the need for any installation instructions, handbooks, brochures, or manuals would not be applicable for these types of products.
               Is this clause able to be removed from this contract?Â
Answer: The only document needed is the current parts list that is placed inside the packs.
         Â
  10.   Can this clause be removed or are we permitted to submit our response by including the Country of Origin for each component included in the requested custom packs on this solicitation? Â
Answer: Offeror must complete FAR 52.225-2 BUY AMERICAN CERTIFICATE to list both foreign and domestic end products.
Internal labels are required and shall list the pack contents, to include item description, quantity, and country of origin.
Update #2 ·
The purpose of this Amendment is to extend due date from 11/6/2025 to 11/19/2025 12PM EST for RFQ 36C24626Q0108
Update #1 ·
Amendment to Clarify Due Date due to posting inconsistency on Contract Opportunities.
Due date is November 6, 2025 by 12PM to Francine.valverde@va.gov
Files
| File | Type | Posted |
|---|---|---|
| 36C24626Q0108 0004.docx | DOCX document | |
| 36C24626Q0108 0003.docx | DOCX document | |
| Custom Surgical Pack items SALIENT CHARACTERISTICS.xlsx | XLSX spreadsheet | |
| 36C24626Q0108 0002.docx | DOCX document | |
| 36C24626Q0108 0001.docx | DOCX document | |
| 36C24626Q0108_1.docx | DOCX document | |
| BOM.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 6515--surgical packs | Award Notice | |
| This notice | Solicitation | |
| 6515--custom surgical packs for hampton VA medical center | Pre-Solicitation |
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