6350--PIV Readers T-62 and T-80 to T-83

STATEMENT OF WORK

GENERAL INFORMATION

1. Title of Project: Install access control for the patient care trailers at James A. Haley Veterans Hospital.

2. Scope of Work: The contractor shall provide all resources (labor, materials/parts, tools, equipment, and transportation) necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. The patient care trailers at the main hospital campus (T-82, T-80, T-81, T-83, & T-62) will have newly installed electronic access.

Additional Question for 36C24823Q0543-PIV Readers T-62 and T-80 to T-83

Are the door release buttons at the reception desk part of this scope and do we need to replace/connect/add new if not there?

They will remain in place and operational

Will the ADO int. paddles be operational after this installation under valid card read only? If not are we to disconnect them or remove them if they are not to be used.

These should be operational after the installation

Are there any drawing/floor plans that can be provided for the trailers where the work is being conducted?

Yes and they will be provided

Can a 16 reader Ulta Istar panel be used in a central location with conduit running to all trailers in leu of 5 Istar G2 Edge panels?

In theory yes, however there would be additional site visits and work needed to ensure good conduit. The scope calls for an Edge panel in each so that s the recommended route to go.

To clarify cards are not to be provided on this quote?

Correct, Cards are supplied by our PIV office.

Scope calls out PIV readers (Card only) and PIV Readers (card+pin) Â Can you provide details on which reader will be used in each location if not the same throughout?

The only card readers that we need for these areas are card only 200 bit encrypted PIV. They must be 200 bit.

Work hours show in the Scope M-F 7-5PM, will we be allowed to work while the clinics are operational with patents?

We will work to coordinate with management, so we don t cause an issue or stoppage in that area.

Is there and ICRA Requirements for this installation and if so what Classification?

About the only requirement would be the use of dust barriers. There s not asbestos in those areas. We just can t have dust getting everywhere.

To clarify we will only be required to check in at security for a day pass for this installation? No additional clearances required correct?

These are not considered sensitive areas so you will not be required any additional clearances. Contractors will check in with the police to receive a contractor badge and then will be free to go to the work areas.

To Clarify VA will provide software from programing on an active work station correct?

Programming will be done from one of the computers in our office. We have access to the server and we will allow the technician to get on there.

Can we get pictures of door in T-82 labeled EEO, inside and out? We will also need a picture of where you are requesting us to install the panel in T-82.

Please look at the floor drawing for T-82. It is very similar to the other trailers. Also please keep in mind network cables will need to be run back to the closest switch for each controller.

Bldg T62

Bldg 80

Bldg T81

Bldg T82

Bldg T83

New Questions

Should all interior, patience passageway doors include a remote, wired door release button at the main desk of each office? The internal doors do not currently have any buttons. There is a handicapped button for each.

In trailers T82, T81, and T62, can you confirm that access control equipment can be mounted INSIDE the IT/IDF room? The panels are allowed to go in the allotted space

Please confirm that the IT Department will be providing the IP addresses and verifying the assigned network ports are operational BEFORE work commences? IP addresses are provided by the electronics shop.

Do the interior doors leading into the patient areas need to be fail safe (i.e. open on fire alarm activation)? Yes

Additional Question for 36C24823Q0543-PIV Readers T-62 and T-80 to T-83

Are the door release buttons at the reception desk part of this scope and do we need to replace/connect/add new if not there?

They will remain in place and operational

Will the ADO int. paddles be operational after this installation under valid card read only? If not are we to disconnect them or remove them if they are not to be used.

These should be operational after the installation

Are there any drawing/floor plans that can be provided for the trailers where the work is being conducted?

Yes and they will be provided

Can a 16 reader Ulta Istar panel be used in a central location with conduit running to all trailers in leu of 5 Istar G2 Edge panels?

In theory yes, however there would be additional site visits and work needed to ensure good conduit. The scope calls for an Edge panel in each so that s the recommended route to go.

To clarify cards are not to be provided on this quote?

Correct, Cards are supplied by our PIV office.

Scope calls out PIV readers (Card only) and PIV Readers (card+pin) Â Can you provide details on which reader will be used in each location if not the same throughout?

The only card readers that we need for these areas are card only 200 bit encrypted PIV. They must be 200 bit.

Work hours show in the Scope M-F 7-5PM, will we be allowed to work while the clinics are operational with patents?

We will work to coordinate with management, so we don t cause an issue or stoppage in that area.

Is there and ICRA Requirements for this installation and if so what Classification?

About the only requirement would be the use of dust barriers. There s not asbestos in those areas. We just can t have dust getting everywhere.

To clarify we will only be required to check in at security for a day pass for this installation? No additional clearances required correct?

These are not considered sensitive areas so you will not be required any additional clearances. Contractors will check in with the police to receive a contractor badge and then will be free to go to the work areas.

To Clarify VA will provide software from programing on an active work station correct?

Programming will be done from one of the computers in our office. We have access to the server and we will allow the technician to get on there.

Can we get pictures of door in T-82 labeled EEO, inside and out? We will also need a picture of where you are requesting us to install the panel in T-82.

Please look at the floor drawing for T-82. It is very similar to the other trailers. Also please keep in mind network cables will need to be run back to the closest switch for each controller.

Bldg T62

Bldg 80

Bldg T81

Bldg T82

Bldg T83

1. Solicitation is 36C2482 is extended to April 7, 2023. All offers/bids shall be submitted no later than April 7, 2023 at 11:00 Eastern Standard Time.

The purpose of the modification is to extend the solicitation please see the attachment for additional details regarding the extension of solicitation # 36C24823Q0543.

36C24823Q0543 PIV Readers T-62 and T-80 to T-83 Q&A

Will any work under this contract be performed in the areas of building 1 requiring asbestos abatement? No areas will require asbestos abatement

Install emergency door release button on doors with mag-locks (or reuse existing if available) - Do the power supply locations for these doors have fire alarm relays for door release? If none are existing is the security contractor to provide and install them or will hospital Operations team contract their fire alarm company separately for this? There are no fire alarm relays in place now. If required, this would be the responsibility of the contractor performing this project.

Does the VA have drawings available for these door locations? Yes

Will the new iStar Edge controllers tie into the VA network? If so is network available in room 128, 125, and 131? The controllers will tie into the VA network. Network connections will be available in close proximity to the controller locations.

Is the contractor or VA responsible for programming these doors into CCure. If contractor can the VA provide log in credentials with access level permissions to program this work? The contractor will be responsible for any necessary programming in CCure (in paragraph 6 of the general requirements: Program and test on the existing CCure 9000 system for proper operation

Will the VA consider extending the solicitation response deadline to 3-5 days from the time responses are provided to contractors to allow ample time to incorporate government responses into proposals? Yes

STATEMENT OF WORK

GENERAL INFORMATION

1. Title of Project: Install access control for the patient care trailers at James A. Haley Veterans Hospital.

2. Scope of Work: The contractor shall provide all resources (labor, materials/parts, tools, equipment, and transportation) necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. The patient care trailers at the main hospital campus (T-82, T-80, T-81, T-83, & T-62) will have newly installed electronic access.

3. Performance Period: Work shall be performed primarily Monday through Friday 7:00 AM to 5:00 PM. Contractor may work outside normal business hours by arrangement with the Contracting Officer (CO) or Contracting Officer s Representative (COR) if such services are provided without additional charge to the Government. Any overtime charges must be approved by the CO/COR or designee prior to the initiation of overtime work. Work in high-traffic areas may be more efficiently and effectively conducted outside normal business hours.

4. Location of Work: Work shall be conducted at the main hospital campus (13000 Bruce B. Downs Boulevard, Tampa, FL 33612)

5. Site Visits: Site visits shall be held prior to bid closing to ensure prospective bidders understand the placement of devices, location of controllers, as well as conditions and areas of work. Site visits shall be coordinated by the CO and COR.

STATEMENT OF WORK

GENERAL INFORMATION

1. Title of Project: Install access control for the patient care trailers at James A. Haley Veterans Hospital.

2. Scope of Work: The contractor shall provide all resources (labor, materials/parts, tools, equipment, and transportation) necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. The patient care trailers at the main hospital campus (T-82, T-80, T-81, T-83, & T-62) will have newly installed electronic access.

3. Performance Period: Work shall be performed primarily Monday through Friday 7:00 AM to 5:00 PM. Contractor may work outside normal business hours by arrangement with the Contracting Officer (CO) or Contracting Officer s Representative (COR) if such services are provided without additional charge to the Government. Any overtime charges must be approved by the CO/COR or designee prior to the initiation of overtime work. Work in high-traffic areas may be more efficiently and effectively conducted outside normal business hours.

4. Location of Work: Work shall be conducted at the main hospital campus (13000 Bruce B. Downs Boulevard, Tampa, FL 33612)

5. Site Visits: Site visits shall be held prior to bid closing to ensure prospective bidders understand the placement of devices, location of controllers, as well as conditions and areas of work. Site visits shall be coordinated by the CO and COR.

B. GENERAL REQUIREMENTS

The Contractor shall obtain, have on file, and make available to its Field Service Engineers (FSEs), all operational and technical documentation (e.g., operational and service manuals, schematics, programming software, and parts lists) which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request. Any charges for parts, manuals, tools, or software required to successfully complete any service required are included within this contract and its agreed upon price unless specifically stated in writing otherwise.

2. The Contractor will provide all labor, cabling, equipment, transportation, programming, and parts required to install new PIV Card Readers and all associated hardware to include, but not limited to, PIV card (smart card) readers, PIV and PIN (smart card with keypad) readers, magnetic (mag) locks, motion detectors, door contacts, and exit buttons, as well as any other hardware or software needed to meet manufacturer's specifications. All parts must meet or exceed manufacturer s factory specifications to maintain compatibility with systems presently in place and with future performance/reliability. The Contractor also must tie all the card readers into the CCure Physical Security System with proper programming to include door operations and credentialing.