36C24823Q0543 0003_5.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

NONE

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 525 Tampa FL 33637

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Tampa FL 33637

To all Offerors/Bidders

36C24823Q0543

X

X X

NLT 10:00 AM 5/5/2023

The purpose of this modification is to add an additional evaluation factor to ensure all the government's needs are met for this requirement.

Please see the revised Statement of Work on the next page.

CYNTHIA GREGG

CONTRACTING OFFICER

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: Install access control for the patient care trailers at James A. Haley Veterans’ Hospital.

2. Scope of Work: The contractor shall provide all resources (labor, materials/parts, tools, equipment, and transportation) necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. The patient care trailers at the main hospital campus (T-82, T-80, T-81, T-83, & T-62) will have newly installed electronic access.

3. Performance Period: Work shall be performed primarily Monday through Friday, 7:00 AM to 5:00 PM. The contractor may work outside normal business hours by arrangement with the Contracting Officer (CO) or Contracting Officer’s Representative (COR) if such services are provided without additional charge to the Government. Any overtime charges must be approved by the CO/COR or designee before the initiation of overtime work. Work in high-traffic areas may be more efficiently and effectively conducted outside normal business hours.

4. Location of Work: Work shall be conducted at the main hospital campus (13000 Bruce B. Downs Boulevard, Tampa, FL 33612)

5. Site Visits: Site visits shall be held prior to bid closing to ensure prospective bidders understand the placement of devices, location of controllers, as well as conditions and areas of work. Site visits shall be coordinated by the CO and COR.

B. GENERAL REQUIREMENTS

1. The Contractor shall obtain, have on file, and make available to its Field Service Engineers (FSEs), all operational and technical documentation (e.g., operational and service manuals, schematics, programming software, and parts lists) that are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request. Any charges for parts, manuals, tools, or software required to successfully complete any service required are included within this contract and its agreed-upon price unless specifically stated in writing otherwise.

2. The Contractor will provide all labor, cabling, equipment, transportation, programming, and parts required to install new PIV Card Readers and all associated hardware to include, but not limited to, PIV card (smart card) readers, PIV and PIN (keypad) readers, magnetic (mag) locks, motion detectors, door contacts, and exit buttons, as well as any other hardware or software needed to meet manufacturer's specifications. All parts must meet or exceed the manufacturer’s factory specifications to maintain compatibility with systems presently in place and with future performance/reliability. The Contractor also must tie all the card readers into the CCure Physical Security System with proper programming to include door operations and credentialing.

3. All card readers installed shall be PIV class 200-bit access card readers that are compatible with the existing CCure 9000 architecture. Card readers shall be hard-wired to the new controller and programmed into the existing CCure system. Existing electric strikes or mag locks may be reused if fully functional and compatible with newly installed hardware. Each location shall have a REX motion sensor and button to allow exiting from the space. All devices and cabling installed shall be labeled at the device end as well as the controller end. After each installation, the Contractor will provide written documentation indicating where each PIV Card Reader is controlled, including controller numbers and closet room location. Each PIV Card Reader will be properly named in the system with the area and room numbers of the location of each card reader in accordance with naming standards currently in use on the CCure system. The reports will be delivered to COR for signature when work is complete; a copy will be sent to Electronics. The Contractor will provide detailed installation diagrams of the unit, service, and operators manuals for all the related hardware.

4. All work within the hospital will follow appropriate infection control and prevention guidelines. The work area and area shall be free of wires, tools, debris, dust, parts, and chemicals or lubricants at the conclusion of each visit. All work areas shall remain free of hazards and obstructions during work to provide a safe environment for staff and Contractor workers. Any work performed in asbestos areas (limited areas in main hospital building 1) shall be performed in accordance with Medical Center Policy 673-90, Infection Control During Construction and Renovation. Any required penetrations to the fire or smoke barrier partitions shall be in accordance with SLA 001-05, Fire/Smoke Barrier Penetration Permit System to ensure that proper smoke and fire protection is maintained including use of approved, UL listed fire sealant. Holes in walls can be patched and painted to match existing or be sealed using a commercial wall plate/cover.

5. Compliance requirements include, but are not limited to, the following:

• International Building Code and Related Standards, most recent edition, published by the International Conference of Building Officials.

• The Americans with Disabilities Act (ADA) "Accessibility Guidelines for Buildings and Facilities”.

• Electrical Work:

o Underwriters' Laboratories (UL).

o National Electrical Manufacturers Association (NEMA).

o NFPA, National Electric Code (NEC), National Electric Safety Code, and above electrical listings, as applicable.

o State Electrical Construction Code.

• Environmental Requirements: All work to be performed in compliance with relevant statutes and regulations dealing with prevention of environmental pollution and preservation of public natural resources.

6. The Contractor shall provide all labor, parts, materials, tools, equipment, and programming to install specified card readers to the trailers as follows:

a. Main hospital:

T-82:

• Install a new Software House iStar Edge G2 access control panel and power supply in room 104

• Install new card access on the EEO and Conference Room doors, (2) doors total

• Install door position switch sensors

• Install request to exit sensor

• Install emergency door release button on doors with mag-locks (or reuse existing if available)

• Install new cable from each door to the access control panel

• Program and test on the existing CCure 9000 system for proper operation

• Interface with existing automatic door openers

T-80:

• Install a new Software House iStar Edge G2 access control panel and power supply in room 125

• Install new card access on the front door and the interior patient hallway doors, (3) doors total (existing locks will be reused)

• Install door position switch sensors

• Install request to exit sensor

• Install emergency door release button on doors with mag-locks (or reuse existing if available)

• Install new cable from each door to the access control panel

• Program and test on the existing CCure 9000 system for proper operation

• Interface with existing automatic door openers

T-81:

• Install a new Software House iStar Edge G2 access control panel and power supply in room 128

• Install new card access on the front door and the interior patient hallway doors, (3) doors total (existing locks will be reused)

• Install door position switch sensors

• Install request to exit sensor

• Install emergency door release button on doors with mag-locks (or reuse existing if available)

• Install new cable from each door to the access control panel

• Program and test on the existing CCure 9000 system for proper operation

• Interface with existing automatic door openers

T-83:

• Install a new Software House iStar Edge G2 access control panel and power supply in room 131

• Install new card access on the front door and the interior patient hallway doors, (3) doors total (existing locks will be reused)

• Install door position switch sensors

• Install request to exit sensor

• Install emergency door release button on doors with mag-locks (or reuse existing if available)

• Install new cable from each door to the access control panel

• Program and test on the existing CCure 9000 system for proper operation

• Interface with existing automatic door openers

T-62:

• Install a new Software House iStar Edge G2 access control panel and power supply in room 128

• Install new card access on the front door and the interior patient hallway doors, (3) doors total (existing locks will be reused)

• Install door position switch sensors

• Install request to exit sensor

• Install emergency door release button on doors with mag-locks (or reuse existing if available)

• Install new cable from each door to the access control panel

• Program and test on the existing CCure 9000 system for proper operation

Interface with existing automatic door openers

7. All removable media materials (laptop, DVD/CD, USB drive, etc.) will need to be scanned on-site with approved anti-virus by OI&T or Biomedical staff and approved for use before the start of any work.

8. Testing of each completed area will be coordinated and witnessed by the COR to ensure proper functioning and compliance with this SOW.

9. Permits shall not be required for work, but the VA will coordinate work with the building owners for the leased properties. When the Contractor requests, the COR will obtain and provide new IP addresses.

10. Please provide your C-Cure 9000 level 1 certification to ensure we receive full support from Software House.

C. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other project products.

Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

D. GOVERNMENT RESPONSIBILITIES

• The government will make the equipment and closets available in accordance with the established schedule for the work.

• The Government will coordinate and witness testing of completed units.

• 110VAC outlet for system power

• Network connections and static IP addresses for system communication

• Designated desk/wall/rack mounting space, including fire backboard, with UPS devices, as needed

• Reader licensing and access control system

• Cards, badges, and related

• Additional user-level programming, such as access levels, groups, user defined fields, personnel, etc.

E. CONTRACTOR EXPERIENCE REQUIREMENTS

Each respondent must have experience installing physical security systems that includes the CCure Physical Security System (including hardware, software, and programming) along with personnel experienced in installing PIV card (smart card) readers, Motion Detectors, Exit Buttons, as well as other associated hardware. Each respondent should also be familiar with the Physical Security and Resiliency Design Manual as well as the VA Handbook 0730/4 APP B. "Fully qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program of the equipment identified. For field experience, the FSE(s) has a clear understanding of the guidelines and this type of work is in within the day to day operations of the respondent. All work shall be performed by "fully qualified" competent FSE(s) who are authorized to work on CCure systems. The Contractor shall provide written assurance to the competency of their personnel and a list of credentials of approved FSE(s) at the VA. The CO and/or Contracting Officer's Representative (COR) specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the VA equipment. If subcontractors are used, the CO must approve them in advance. The Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

With No Sensitive Data but Requires Training

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE

VA INFORMATION CUSTODIAL LANGUAGE:

a. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

b. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

c. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

d. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

SECURITY INCIDENT INVESTIGATION:

a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

b. To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

LIQUIDATED DAMAGES FOR DATA BREACH:

a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. However, it is the policy of VA to forgo collection of liquidated damages in the event the contractor provides payment of actual damages in an amount determined to be adequate by the agency.

b. The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data.

Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

SECURITY CONTROLS COMPLIANCE TESTING:

On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days’ notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

TRAINING:

a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training before being granted access to VA information and its systems.

(1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Rules of Behavior before being granted access to VA information and its systems.

b. The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required for this SOW.

All Contractor, Pharmaceutical Company Representative (PCR), and Healthcare Industry Representatives (HIR) will coordinate with Contracting Officer Representative for instructions so they are in compliance with James A. Haley Veterans’ Hospital policies listed on the JAHMC Document Management Center share point site:

HPM NO. 90-25; HEALTHCARE VENDOR ACCESS AND COMPETENCY

HPM NO. 132-04; SECURITY MANAGEMENT PROGRAM

HPM NO. 132-05; HOSPITAL IDENTIFICATION PROGRAM

HPM NO. 11-91; PHARMACEUTICAL COMPANY REPRESENTATIVES

HIR are required to report to MSDU (Room GC-003), immediately after entering the facility. HIR will be required to sign into the monitoring system and print a badge for proper identification. . The Healthcare Industry Representatives for Nutrition and Food Services, Office of Information and Technology, and Social Work Services are in included in this policy; vendors (HIR) for Pharmacy Services are to follow (HPM 11-91) policy. HIR must be sponsored by a physician, a Service Chief, or their designee, for a specified date and a specified case. HIR are not permitted in patient care areas or clinics unless a prior appointment has been made.

Pharmaceutical Company Representative (PCR) refers to anyone acting on behalf of a pharmaceutical company or its business partners for the purpose of promoting the use of items managed under the VA formulary process. These items primarily include drugs, but to a lesser extent also include any medical supplies, nutritional supplements, and similar commodities managed under the VA formulary process.

a. Sign-In: PCRs may visit VA Medical care facilities no earlier than 8:00 a.m. and stay no later than 3:30 p.m., Monday through Friday, unless they receive prior approval from both the Chief of the Service that they will be visiting and the Chief of Pharmacy. Representatives visiting the JAHVH must sign in at the Pharmacy Administrative Office (Located in Trailer 78) and wear a visitor’s badge as well as their company’s personal name badge while in the hospital.

Vendors: Reference Hospital Memorandum Policy Number 90-25 Healthcare Vendor Access and Competency.

Contractors and/or project managers: Will be issued a PIV/ID badge in accordance with the facility PIV Policy. Contactors will contact their assigned VA Contracting Officer Representative (COR) for coordination.

Contract Personnel/Sub-Contractors: Contractors are responsible for the daily accountability and identification of all personnel assigned to their respective contract including sub-contractors. Contractors will identify personnel using the following procedures as appropriate.

Construction Project contract personnel will report to the contractor for issuance of a temporary self-adhesive identification badge. This badge will be issued on a daily basis and must include the following information: Company name, project number, date and name of individual. Contractor will maintain a daily log of all personnel.

Contract personnel not involved in an actual construction project will report to police dispatch for issuance of a numbered badge. A driver’s license or photo ID will be required each day upon entering the facility, in exchange for the badge, and will be given back once the badge is returned to police dispatch.

The contractor will provide Police Service with a list of names for all sub-contract personnel requiring access to the facility. It is the responsibility of the contractor to update the list as necessary.

NPR OPC; CBOCs and Off-site Lease facilities with VA Police staffing: As above with check-in with VA Police.

Off-site Lease facilities w/o VA Police staffing: Coordinate with COR, Administrative Officer, or Service Point of Contact.