6240--NX EQ Lights: Exam (VA-25-00009031)

Solicitation Number:

36C10G25R0005

Notice Type:

Combined Synopsis/Solicitation

Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

Solicitation number 36C10G25R0005 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Proposal (RFP). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-07, dated August 29, 2024.

Requirement Description:

VA has a requirement to purchase LIGHTS: EXAM to deliver patient care at its VA Medical Centers around the country. Examination lights are designed to deliver intense focused lightning directly to specific areas of a patient s body. They are used in physician offices for patient examinations, diagnostic procedures, and to perform minor surgical procedures. These lights emit useful radiation mainly in the visible spectrum. Examination lights are available in stand-alone (free standing), wall-mounted, ceiling-mounted, and table-top/exam-table configurations.

A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Offers shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 335132 Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing: 6240 Electric Lamps and the associated size standard is 500 employees. This procurement action is issued as Full and Open.

This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Midmark® brand name or equal LIGHTS: EXAM and related equipment and accessories as identified in ATTACHMENT A PRICE COST SCHEDULE - NX EQ LIGHTS: EXAM. All interested companies shall provide a offer for all Contract Line Item Numbers (CLINs) listed in ATTACHMENT A PRICE COST SCHEDULE - NX EQ LIGHTS: EXAM and paragraph 2 below.

The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors Commercial Products and Commercial Services, applies to this acquisition including attached addenda (ATTACHMENT D) to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Products and Commercial Services, and the specific evaluation criteria as attached addenda (ATTACHMENT D) also applies to this acquisition.

The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services, with its offer.

Clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached (ATTACHMENT D).

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached (ATTACHMENT C).

All interested offerors must be registered in the System for Award Management (SAM) prior to submitting a offer. You may access SAM at https://sam.gov/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 5:00 PM ET on February 19, 2025, to Contract Specialist, Michael Andrews at michael.andrews6@va.gov and Contracting Officer, Hosea Berkley at hosea.berkley@va.gov. No calls will be accepted.

Offers are due via email by 5:00 PM ET on March 12, 2025, to Contract Specialist, Michael Andrews at michael.andrews6@va.gov and Contracting Officer, Hosea Berkley at hosea.berkley@va.gov.

1. SCOPE OF WORK

The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has identified the LIGHTS: EXAM product line as a candidate for inclusion in the National Equipment Catalog (NEC). This will be accomplished via the awarding of a VA-wide (otherwise referred to as national ) single award Requirements contract.

Examination lights are designed to deliver intense focused lightning directly to specific areas of a patient s body. They are used in physician offices for patient examinations, diagnostic procedures, and to perform minor surgical procedures. These lights emit useful radiation mainly in the visible spectrum. Examination lights are available in stand-alone (free standing), wall-mounted, ceiling-mounted, and table-top/exam-table configurations.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide LIGHTS: EXAM to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, Brand Name or Equal (BNOE) which requires the Offeror to indicate that each product is being offered as an equal product to the Midmark® LIGHTS: EXAM. For each equal product, the Offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The Offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the Offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

Contract Line Item#

Brand

Part Number

Description

0001

Midmark

250-003

Ritter 250 LED Exam Light

0002

Midmark

9A621001

Caster Base Accessory for Model 250 Light

0003

Midmark

253-011

Ritter 253 LED Exam Light - light only - excludes mounting hardware

0004

Midmark

253-012

Ritter 253 LED Exam Light - Exam Chair Kit - models204/22X/62X - includes light, splines, and chair mounting hardware.

0005

Midmark

253-013

Ritter 253 LED Exam Light - Exam Chair Kit - model 626 for 32" upholstery and Patient Support Rails - includes light, splines, and chair mounting hardware.

0006

Midmark

253-015

Ritter 253 LED Exam Light - Procedure Chair Exam Chair Kit - models 230/641/646/647 - includes light, base rails, and chair mounting hardware.

0007

Midmark

253-016

Ritter 253 LED Exam Light - mobile caster stand kit - includes light & caster stand.

0008

Midmark

253-017

Ritter 253 LED Exam Light - Wall Mount Kit - includes light, wall mounting bracket and hardware.

0009

Midmark

9A619001

253 LED Light Exam Chair Mounting Hardware Only - 204,22X,604,62X.

0010

Midmark

9A620001

253 LED Light Exam Chair Mounting Hardware Only - 626 w/32" upholstery.

0011

Midmark

9A622001

253 LED Light Procedure Table Base Rail Mounting Hardware Only - 230/641/626/647.

0012

Midmark

9A623001

253 LED Wall Mount Bracket Only.

0013

Midmark

9A624001

253 LED Light - 630 Procedure Chair Spline Mounting Hardware Only - 28" wide upholstery.

0014

Midmark

9A625001

253 LED Light - 630 Procedure Chair Spline Mounting Hardware Only - 32" wide upholstery.

0015

Midmark

9A626001

253 LED Light - 630 Procedure Chair Rail Mounting Hardware Only.

0016

Midmark

9A628001

253 Led Light Mobile Caster Stand Only.

0017

Midmark

9A459001

Disposable Sterility light sheaths for 253 Light (5 boxes of 25 per carton).

0018

Midmark

255-001

255 Single mount Light, 8' Ceiling

0019

Midmark

255-002

255 Single mount Light, 9' Ceiling

0020

Midmark

255-003

255 Dual mount Light, 8' Ceiling

0021

Midmark

255-004

255 Dual mount Light, 9' Ceiling

0022

Midmark

255-005

255 Mobile Procedure Light

0023

Midmark

255-006

255 Wall Mount Light

0024

Midmark

002-1865-00

10' Ceiling mount adapter kit (fits 8' & 9' 255 lights)

0025

Midmark

9A584001

Conversion Kit W/Cover (255 Single to Double light)

The Department of Veterans Affairs (VA) is seeking vendors who can provide Midmark® Brand Name or Equal (BNOE) LIGHTS: EXAM as listed above or equal commodities which meet all the following salient characteristics.

CLIN s 0001, 0003-0008, and 0018-0023 apply to the following SC s

SC#Â

SALIENT CHARACTERISTICSÂ

METHOD OF EVALUATIONÂ

LOCATION IN TECHNICAL LITERATURE WHERE SC IS MET

SC 1

Must offer exam and procedure lighting.

Literature Review

Â

SC 2

Must offer stand-alone (free standing mobile stand), wall-mounted, ceiling-mounted, and exam table mounting options.

Literature Review

Â

SC 3

Must have LED (light emitting diodes) technology.

Literature Review

Â

Vendors may offer any product solution or configuration so long as they meet the salient characteristics. Products offered in the technical volume must be captured on the Vendor s pricing volume (ATTACHMENT A - Price Cost Schedule) of the solicitation. Vendors may offer any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero.

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this Combined Synopsis/Solicitation Notice.