619-20-1-5243-0008 Emergency Generator PM & MAINTENANCE (VA-19-00054180)

PERFORMANCE BASED WORK STATEMENT

DIESEL GENERATORS

Inspections, Preventive Maintenance, Testing

Central Alabama Veterans Healthcare System (East and West Campuses)

SCOPE OF WORK:

The contractor shall provide all labor, equipment, tools, materials, supervision, test equipment, travel and transportation necessary to perform annual preventive maintenance and inspections of the diesel generators along with checking the switchgears for each of the 15 listed generators in accordance with current NFPA 99 and NFPA 100 testing and maintenance activities.

Inspections shall include, but not limited to, assessing the prime mover s exhaust gas temperature against the minimum temperature recommended by the manufacturer (this information must be on the report).

Annually, the contractor shall provide a minimum of four (4) continuous hours load bank with at least 30% of the nameplate rating to perform test. During the test, the dummy or load bank must be arranged so that it could be disconnected if power was lost to each facility and the generator was needed for Medical Center s use.

This annual inspection (of the generators, etc.) must be accomplished during the month of August.

PERIOD OF PERFORMANCE:

This contract is for a base year with (2) one-year option.

The days and hours of operation is Monday thru Friday 8:00 a.m. to 4:30 p.m. excluding Federal holidays.

III. EQUIPMENT DESCRIPTION:

Diesel Generators with manufacturer, model, location and size located at CAVHCS (East Campus), 2400 Hospital Road Tuskegee, AL and CAVHCS (West Campus), 215 Perry Hill Rd, Montgomery, AL.

WEST CAMPUS

MANUFACTURER

MODEL

LOCATION

KW

VOLTAGE

OUTPUT

Kohler

125RE02JB

Building 14

125 kw

208 V

Kohler

80RE02JF

Building 4

81 kw

277 V

Caterpillar

2A300287

Building 1 Chiller Plant

800 kw

480 V

Caterpillar 1

572RSL2037A-P00 W

Building 1

440 kw

277 V

Caterpillar 2

572RSL2037A-P00 W

Building 1

440 kw

277 V

EAST CAMPUS

MANUFACTURER

MODEL

LOCATION

KW

VOLTAGE

OUTPUT

Kohler

10478911

Building 5

600

750

Perkins 2 EA

2206D-E13TAG3

Building 121

400

500

Cummins

5AT1224552C1

Building 12

350

438

Kohler

80RZI81

Building 15

80kva

Cummins

Kohler

SC534ES

350R0ZD71

Building 120

450

350

563

438

Kohler

600R0ZD

Building 129

600

750

Cummins

500FDR5051FF-W

Building 124

300

375

Kohler

150REOZ5B

Building 90

160

200

Cummins

500FDR5051FF-W

Building 123

300

375

Hi power portable

Building 13

30kva

Hi power portable

Building 13

30kva

Hi power portable

Building 13

30kva

IV. PERFORMANCE REQUIREMENTS:

Diesel powered emergency generators shall be exercised for FOUR (4) continuous hours

annually with supplemental loads of:

30 percent of nameplate rating for sixty (60) minutes, followed by;

50 percent of nameplate rating for sixty (60) minutes, followed by;

75 percent of nameplate rating for 120 minutes for a total of four continuous hours.

The contractor s inspection shall include the following:

Check exciter brushes

Check for ground fault current

Check all safety alarms

Check all shutdown systems

Check operation of emersion heater

Observe operation of governor during start-up, accepting load and shutdown

Check operation of remote safety alarms in Boiler Plant.

The contractor s mechanical personnel shall:

Check over-speed shutdown

Check cylinder head mechanism and make any necessary adjustments

Drain, flush and refill the generator cooling systems every two years, beginning December 2019.

Air filters need to be changed out every 3 years

Oil and fuel filters need to be changed out once a year

Check operation of fuel transfer pumps and day tank systems

Take engine oil sample and have analysis performed. Provide copy of the report to the facility.

The contractor shall make all adjustments and repairs where parts are not required. The contractor shall provide a list of parts required by part number, manufacturer and a source where parts can be purchased.

The contractor shall provide a written report to the Maintenance Supervisor (COR) within 30 days after completion of the inspection. The report will contain information as to the condition, operation, recommendations for corrective action; and analysis report of engine oil sample. Written reporting shall contain but not limited to the following headings:

Lubricating System

Cooling Systems and Hoses

Air Cooled Engines

Fuel System

Air Intake System

Exhaust System

Ignition System (Gas/Gasoline) also provide fuel analysis on each generator.

Engine Electrical System

Engine Generator System

Generator Operation

Transfer Switch Operation

Generator Inspection

Generator Room/Enclosure

Assessment of Evidence of Wet Stacking

The contractor shall provide the Contracting Officer s Representative (COR) notification five (5) working days prior to coming onto the site for inspection.

V. CONTRACTOR QUALIFICATIONS

Contractor shall have a minimum five (5) years of experience servicing generators for various types of facilities.

Contractor shall have a minimum five (5) years of experience servicing the type of generators indicated in section III Equipment Description above.

Contractor shall have Liability Insurance.

VI. SECURITY REQUIREMENTS:

Contractor must report to Building 14, Utilities and Maintenance Supervisor to get access badge starting at 8:00 a.m. and may be accompanied by a VA employee while on station at the COR s discretion. Contractor must report to Building 13, Utilities Supervisor.

Vendors/contractors shall wear VA issued ID badge at all times while on station.

Taking photographs and video is strictly prohibited while on station and on all Federal VA premises.

SITE VISIT: Bidders shall visit the site to confirm location, dimension, and condition of the required for the fulfillment of this contract. The site visit shall be for the purpose of observing first hand any conditions relevant to the fulfillment of this contract. No consideration will be given to claims based on a lack of knowledge of the existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. One (1) site visit will be held on December 16, 2019 at 10:00 am CST. The site visit address is:

CAVHCS

2400 Hospital Road

Building 68, Room 217

Tuskegee, AL 36083

There are two locations (Tuskegee and Montgomery) for the site visit, the government will not provide transportation. The meeting will start at the above address mention in Tuskegee AL.

Questions and Answers: All questions and answers must be in writing. Email all questions to earnest.ellison@va.gov and courtesy copy Yolanda.Bickham@va.gov. Do not contact the Contracting Officer Representative (COR) this will delay a response to RFIs. RFI time period ends 12/23/2019 at 9:30 pm cst.

Incidental Parts and Repairs

The contractor shall provide all labor, equipment, tools material, supervision, test equipment, travel and transportation necessary to perform repairs of the Diesel Generators located in Montgomery and Tuskegee Al, all modifications must be approved by the Contracting Officer prior executing repairs. The contractor shall submit one quote for the repairs to the COR and Contracting Officer.