5 - 6 Feb 26 300th MI Language Conference
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W911YP26RA002
- Agency
-
Utah National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Salt Lake City, Utah, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Utah Army National Guard is soliciting conference venue and audio-visual services for the 300th Military Intelligence Brigade's Language Conference scheduled for February 5-6, 2026, under Solicitation W911YP26RA002. The contractor must provide a climate-controlled, ADA-compliant indoor facility within walking distance of public transportation in the Salt Lake Valley that can accommodate approximately 250 attendees with general session space, multiple breakout rooms, registration and exhibitor areas, and comprehensive audio-visual support including live web streaming capabilities. Vendors must be registered in SAM.gov under NAICS code 561920 (Convention and Trade Show Organizers) or a similar code, demonstrate a minimum of 10 years of professional conference hosting experience, and provide evidence of prior success with similar-sized events. The solicitation is being conducted as a full and open competition using a Request for Proposals (RFP) format with firm fixed-price awards prioritized first to small business concerns in accordance with FAR 19.502-2, though the evaluation criteria specific to proposal scoring are referenced in the Statement of Work. Proposals are due by 0700 AM MST on January 26, 2026, with questions and answers having been issued as recently as January 8, 2026.
This procurement is subject to a Women-Owned Small Business (WOSB) set-aside designation, prioritizing awards to qualifying small businesses with a size standard of $20 million in the convention and trade show organizers category. No incumbent contractor information or specific budget range is disclosed in the solicitation documents. The conference will operate over two days with event requirements including theater-style seating for the general session accommodating up to 600 participants for a Brigade town hall, multiple breakout spaces, exhibitor booth areas with six-foot tables, and staging for a six-person VIP panel with full lighting and audio support. The venue must accommodate attendee lodging for room nights on February 4-5, 2026, though individual hotel rooms will be paid directly by attendees through the Defense Travel System rather than included in the contract scope. The place of performance is within the Salt Lake Valley, Utah, specifically requiring facilities accessible by public transportation.
Notice text
4 versions
Update #4 · Latest ·
Solicitation: W911YP26RA002
Agency/Office: Utah Army National Guard / USPFO
Place of Performance: Within walking distance of public transportation within the Salt Lake Valley (Utah)
Subject: Language Conference February 5 - 6, 2026
Response Due Date and Time: 0700am MST 26 January 2026
Contracting POC: Mr Otha Henderson; Email: otha.b.henderson.civ@army.mil .
Description:
This requirement is being solicited as full and open competition. A DD2579 is being approved. Quotes from businesses registered in SAM.gov, in good standing with the government, and with the appropriate NAICS will be accepted.
The Utah National Guard is soliciting a requirement for Language Conference FEB 5 – 6, 2026 under combined synopsis/solicitation W911YP26RA002 and is being issued for Request for Proposals (RFPs). This requirement is being solicited as full and open competition under NAICS code 561920, Convention and Trade Show Organizers, which has a Small Business Size Standard of $20 million. For vendors’ quotes to be considered you must be registered in SAM.gov under this NAICS code or very similar NAICS code. Furthermore, your company must also demonstrate you have performed work on similar projects that shows you have the knowledge and expertise to hold and conduct conventions and trade shows. This requirement is subject to availability of funding per FAR 52.232-18.
300th Language Conference Venue FEB 5 - 6, 2026
Statement of Work
Support an indoor conference occurring 5 – 6 February 2026 within the Salt Lake City Utah area. Please see the attached Statement of Work (SOW) for details.
Set-Aside / FAR Regulation:
Any award resulting from this solicitation will be made under full and open competition.
In accordance with FAR Subpart 19.502-2 Total Small Business Set-Aside Procedures, awards will be made on a competitive basis first to small business concerns in accordance with FAR 19.502-2. If there are no acceptable offers from small business concerns, the set-aside shall be withdrawn and the requirement, if still valid, will be made on the basis of full and open competition considering all offers submitted by responsible business concerns. The determination has been made that sufficient small business competition is not expected for this procurement. A DD2579 is being completed, and this shall be solicitated under full and open competition.
Contract Type / Evaluation Criteria:
The contract type for this procurement will be firm-fixed price contract. Award will be based on an all or none basis using Lowest Price Technically Acceptable (LPTA) evaluation criteria. For proposals to be technically acceptable, it must meet all the specifications outlined in the SOW and provide specific examples of past performance experience relating to hosting and conducting professional conferences. Relevancy and currency will be used for past performance criteria and only a rating of acceptable, not acceptable, or neutral will be given on past performance.
Contractor has no relevant past performance, the Contractor will not be rated Favorably or Unfavorably but will be rated Neutral and not have that count against them. An LPTA quote is one that meets all the technical aspects outlined in this solicitation and statement of work while being the lowest price quote, IAW FAR 13.106-2(b)(4)(ii) and FAR 15.101-2.
SAM Registration:
All offerors must have an active registration in System for Award Management (SAM) at time of award in order to be eligible for contract award. All offerors responding to this solicitation must meet all standards required to conduct business with the Government, including active registration in SAM and WAWF/iRAPT, and be in good standing. All qualified responses will be considered by the Government. In addition to providing pricing each quote must include vendor's CAGE/DUNS number, Federal Tax Number, and must include point of contact information.
IAW FAR 52.212-1(k), prospective awardees shall be registered and active in the System for Award Management (SAM) prior to award and be in good standing. Prospective offerors may obtain information on registration at WWW.SAM.GOV.
IAW FAR 52.204-7 and DFARS 252.204-7004 Alt A, prospective vendors must be registered in the SAM database prior to award. Lack of SAM registration shall be a determining factor for award and your bid may be disqualified for not being registered and active in SAM.gov.
Proposals:
All proposals are due to the United States Property and Fiscal Office for Utah Purchasing and Contracting Division no later than 0700 am (Mountain) 26 Jan 26. All submissions should be sent via email to: otha.b.henderson.civ@army.mil. Facsimiles will not be accepted. Questions regarding this requirement may also be directed to this email no later than 14 Jan 26. Responses received after the stated deadline will be considered non-responsive and will not be considered.
A detailed technical proposal must be submitted, demonstrating how you will meet the requirement. A simple affirmation that you will meet the requirement will not be sufficient for evaluation purpose.
FAR 52.232-18, Availability of Funds, applies to this procurement.
Update #3 ·
Solicitation: W911YP26RA002
Agency/Office: Utah Army National Guard / USPFO
Place of Performance: Within walking distance of public transportation within the Salt Lake Valley (Utah)
Subject: Language Conference February 5 - 6, 2026
Response Due Date and Time: 0700am MST 21 January 2026
Contracting POC: Mr Otha Henderson; Email: otha.b.henderson.civ@army.mil .
Description:
This requirement is being solicited as full and open competition. A DD2579 is being approved. Quotes from businesses registered in SAM.gov, in good standing with the government, and with the appropriate NAICS will be accepted.
The Utah National Guard is soliciting a requirement for Language Conference FEB 5 – 6, 2026 under combined synopsis/solicitation W911YP26RA002 and is being issued for Request for Proposals (RFPs). This requirement is being solicited as full and open competition under NAICS code 561920, Convention and Trade Show Organizers, which has a Small Business Size Standard of $20 million. For vendors’ quotes to be considered you must be registered in SAM.gov under this NAICS code or very similar NAICS code. Furthermore, your company must also demonstrate you have performed work on similar projects that shows you have the knowledge and expertise to hold and conduct conventions and trade shows. This requirement is subject to availability of funding per FAR 52.232-18.
300th Language Conference Venue FEB 5 - 6, 2026
Statement of Work
Support an indoor conference occurring 5 – 6 February 2026 within the Salt Lake City Utah area. Please see the attached Statement of Work (SOW) for details.
Set-Aside / FAR Regulation:
Any award resulting from this solicitation will be made under full and open competition.
In accordance with FAR Subpart 19.502-2 Total Small Business Set-Aside Procedures, awards will be made on a competitive basis first to small business concerns in accordance with FAR 19.502-2. If there are no acceptable offers from small business concerns, the set-aside shall be withdrawn and the requirement, if still valid, will be made on the basis of full and open competition considering all offers submitted by responsible business concerns. The determination has been made that sufficient small business competition is not expected for this procurement. A DD2579 is being completed, and this shall be solicitated under full and open competition.
Contract Type / Evaluation Criteria:
The contract type for this procurement will be firm-fixed price contract. Award will be based on an all or none basis using Lowest Price Technically Acceptable (LPTA) evaluation criteria. For proposals to be technically acceptable, it must meet all the specifications outlined in the SOW and provide specific examples of past performance experience relating to hosting and conducting professional conferences. Relevancy and currency will be used for past performance criteria and only a rating of acceptable, not acceptable, or neutral will be given on past performance.
Contractor has no relevant past performance, the Contractor will not be rated Favorably or Unfavorably but will be rated Neutral and not have that count against them. An LPTA quote is one that meets all the technical aspects outlined in this solicitation and statement of work while being the lowest price quote, IAW FAR 13.106-2(b)(4)(ii) and FAR 15.101-2.
SAM Registration:
All offerors must have an active registration in System for Award Management (SAM) at time of award in order to be eligible for contract award. All offerors responding to this solicitation must meet all standards required to conduct business with the Government, including active registration in SAM and WAWF/iRAPT, and be in good standing. All qualified responses will be considered by the Government. In addition to providing pricing each quote must include vendor's CAGE/DUNS number, Federal Tax Number, and must include point of contact information.
IAW FAR 52.212-1(k), prospective awardees shall be registered and active in the System for Award Management (SAM) prior to award and be in good standing. Prospective offerors may obtain information on registration at WWW.SAM.GOV.
IAW FAR 52.204-7 and DFARS 252.204-7004 Alt A, prospective vendors must be registered in the SAM database prior to award. Lack of SAM registration shall be a determining factor for award and your bid may be disqualified for not being registered and active in SAM.gov.
Proposals:
All proposals are due to the United States Property and Fiscal Office for Utah Purchasing and Contracting Division no later than 0700 am (Mountain) 21 Jan 26. All submissions should be sent via email to: otha.b.henderson.civ@army.mil. Facsimiles will not be accepted. Questions regarding this requirement may also be directed to this email no later than 14 Jan 26. Responses received after the stated deadline will be considered non-responsive and will not be considered.
A detailed technical proposal must be submitted, demonstrating how you will meet the requirement. A simple affirmation that you will meet the requirement will not be sufficient for evaluation purpose.
FAR 52.232-18, Availability of Funds, applies to this procurement.
Update #2 ·
Solicitation: W911YP26RA002
Agency/Office: Utah Army National Guard / USPFO
Place of Performance: Within walking distance of public transportation within the Salt Lake Valley (Utah)
Subject: Language Conference February 5 - 6, 2026
Response Due Date and Time: 0700am MST 21 January 2026
Contracting POC: Mr Otha Henderson; Email: otha.b.henderson.civ@army.mil .
Description:
This requirement is being solicited as full and open competition. A DD2579 is being approved. Quotes from businesses registered in SAM.gov, in good standing with the government, and with the appropriate NAICS will be accepted.
The Utah National Guard is soliciting a requirement for Language Conference FEB 5 – 6, 2026 under combined synopsis/solicitation W911YP26RA002 and is being issued for Request for Proposals (RFPs). This requirement is being solicited as full and open competition under NAICS code 561920, Convention and Trade Show Organizers, which has a Small Business Size Standard of $20 million. For vendors’ quotes to be considered you must be registered in SAM.gov under this NAICS code or very similar NAICS code. Furthermore, your company must also demonstrate you have performed work on similar projects that shows you have the knowledge and expertise to hold and conduct conventions and trade shows. This requirement is subject to availability of funding per FAR 52.232-18.
300th Language Conference Venue FEB 5 - 6, 2026
Statement of Work
Support an indoor conference occurring 5 – 6 February 2026 within the Salt Lake City Utah area. Please see the attached Statement of Work (SOW) for details.
Set-Aside / FAR Regulation:
Any award resulting from this solicitation will be made under full and open competition.
In accordance with FAR Subpart 19.502-2 Total Small Business Set-Aside Procedures, awards will be made on a competitive basis first to small business concerns in accordance with FAR 19.502-2. If there are no acceptable offers from small business concerns, the set-aside shall be withdrawn and the requirement, if still valid, will be made on the basis of full and open competition considering all offers submitted by responsible business concerns. The determination has been made that sufficient small business competition is not expected for this procurement. A DD2579 is being completed, and this shall be solicitated under full and open competition.
Contract Type / Evaluation Criteria:
The contract type for this procurement will be firm-fixed price contract. Award will be based on an all or none basis using Lowest Price Technically Acceptable (LPTA) evaluation criteria. For proposals to be technically acceptable, it must meet all the specifications outlined in the SOW and provide specific examples of past performance experience relating to hosting and conducting professional conferences. Relevancy and currency will be used for past performance criteria and only a rating of acceptable, not acceptable, or neutral will be given on past performance.
Contractor has no relevant past performance, the Contractor will not be rated Favorably or Unfavorably but will be rated Neutral and not have that count against them. An LPTA quote is one that meets all the technical aspects outlined in this solicitation and statement of work while being the lowest price quote, IAW FAR 13.106-2(b)(4)(ii) and FAR 15.101-2.
SAM Registration:
All offerors must have an active registration in System for Award Management (SAM) at time of award in order to be eligible for contract award. All offerors responding to this solicitation must meet all standards required to conduct business with the Government, including active registration in SAM and WAWF/iRAPT, and be in good standing. All qualified responses will be considered by the Government. In addition to providing pricing each quote must include vendor's CAGE/DUNS number, Federal Tax Number, and must include point of contact information.
IAW FAR 52.212-1(k), prospective awardees shall be registered and active in the System for Award Management (SAM) prior to award and be in good standing. Prospective offerors may obtain information on registration at WWW.SAM.GOV.
IAW FAR 52.204-7 and DFARS 252.204-7004 Alt A, prospective vendors must be registered in the SAM database prior to award. Lack of SAM registration shall be a determining factor for award and your bid may be disqualified for not being registered and active in SAM.gov.
Proposals:
All proposals are due to the United States Property and Fiscal Office for Utah Purchasing and Contracting Division no later than 0700 am (Mountain) 21 Jan 26. All submissions should be sent via email to: otha.b.henderson.civ@army.mil. Facsimiles will not be accepted. Questions regarding this requirement may also be directed to this email no later than 14 Jan 26. Responses received after the stated deadline will be considered non-responsive and will not be considered.
FAR 52.232-18, Availability of Funds, applies to this procurement.
Update #1 ·
Solicitation: W911YP26RA002
Agency/Office: Utah Army National Guard / USPFO
Place of Performance: Within walking distance of public transportation within the Salt Lake Valley (Utah)
Subject: Language Conference February 5 - 6, 2026
Response Due Date and Time: 0700am MST 21 January 2026
Contracting POC: Mr Otha Henderson; Email: otha.b.henderson.civ@army.mil .
Description:
This requirement is being solicited as full and open competition. A DD2579 is being approved. Quotes from businesses registered in SAM.gov, in good standing with the government, and with the appropriate NAICS will be accepted.
The Utah National Guard is soliciting a requirement for Language Conference FEB 5 – 6, 2026 under combined synopsis/solicitation W911YP26RA002 and is being issued for Request for Proposals (RFPs). This requirement is being solicited as full and open competition under NAICS code 561920, Convention and Trade Show Organizers, which has a Small Business Size Standard of $20 million. For vendors’ quotes to be considered you must be registered in SAM.gov under this NAICS code or very similar NAICS code. Furthermore, your company must also demonstrate you have performed work on similar projects that shows you have the knowledge and expertise to hold and conduct conventions and trade shows. This requirement is subject to availability of funding per FAR 52.232-18.
300th Language Conference Venue FEB 5 - 6, 2026
Statement of Work
Support an indoor conference occurring 5 – 6 February 2026 within the Salt Lake City Utah area. Please see the attached Statement of Work (SOW) for details.
Set-Aside / FAR Regulation:
Any award resulting from this solicitation will be made under full and open competition.
In accordance with FAR Subpart 19.502-2 Total Small Business Set-Aside Procedures, awards will be made on a competitive basis first to small business concerns in accordance with FAR 19.502-2. If there are no acceptable offers from small business concerns, the set-aside shall be withdrawn and the requirement, if still valid, will be made on the basis of full and open competition considering all offers submitted by responsible business concerns. The determination has been made that sufficient small business competition is not expected for this procurement. A DD2579 is being completed, and this shall be solicitated under full and open competition.
Contract Type / Evaluation Criteria:
The contract type for this procurement will be firm-fixed price contract. Award will be based on an all or none basis using Lowest Price Technically Acceptable (LPTA) evaluation criteria. For proposals to be technically acceptable, it must meet all the specifications outlined in the SOW and provide specific examples of past performance experience relating to hosting and conducting professional conferences. Relevancy and currency will be used for past performance criteria and only a rating of acceptable, not acceptable, or neutral will be given on past performance.
Contractor has no relevant past performance, the Contractor will not be rated Favorably or Unfavorably but will be rated Neutral and not have that count against them. An LPTA quote is one that meets all the technical aspects outlined in this solicitation and statement of work while being the lowest price quote, IAW FAR 13.106-2(b)(4)(ii) and FAR 15.101-2.
SAM Registration:
All offerors must have an active registration in System for Award Management (SAM) at time of award in order to be eligible for contract award. All offerors responding to this solicitation must meet all standards required to conduct business with the Government, including active registration in SAM and WAWF/iRAPT, and be in good standing. All qualified responses will be considered by the Government. In addition to providing pricing each quote must include vendor's CAGE/DUNS number, Federal Tax Number, and must include point of contact information.
IAW FAR 52.212-1(k), prospective awardees shall be registered and active in the System for Award Management (SAM) prior to award and be in good standing. Prospective offerors may obtain information on registration at WWW.SAM.GOV.
IAW FAR 52.204-7 and DFARS 252.204-7004 Alt A, prospective vendors must be registered in the SAM database prior to award. Lack of SAM registration shall be a determining factor for award and your bid may be disqualified for not being registered and active in SAM.gov.
Proposals:
All proposals are due to the United States Property and Fiscal Office for Utah Purchasing and Contracting Division no later than 0700 am (Mountain) 21 Jan 26. All submissions should be sent via email to: otha.b.henderson.civ@army.mil. Facsimiles will not be accepted. Questions regarding this requirement may also be directed to this email no later than 14 Jan 26. Responses received after the stated deadline will be considered non-responsive and will not be considered.
Files
| File | Type | Posted |
|---|---|---|
| Q and A 8 Jan 26.pdf | ||
| Q and A 7 Jan 26.pdf | ||
| A-2 LANGCON SOW FY26 - w_updates (updated 16Dec25).docx | DOCX document | |
| Solicitation - 1449 - W911YP26RA002.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 5 - 6 Feb 26 300th MI Language Conference | Award Notice | |
| This notice | Solicitation |
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