A-2 LANGCON SOW FY26 - w_updates (updated 16Dec25).docx

1.0 Introduction

The primary purpose of the 300th Military Intelligence Brigade (Linguist) FY26 Language Conference is to discuss solutions to national level issues within the Military Intelligence and language communities. The 300th Military Intelligence Brigade Commander uses the conference to affect the following lines of effort. First is to develop trained and ready language professionals as part of an operational force. Next, to maintain a relevant posture to meet future language requirements and maximize effective stewardship of language training resources by connecting members of industry, academia, and government to share best practices. Finally, promote the deliberate development of leaders and mentors in support of language and intelligence operations. This conference reinforces the unique linguist mission of the 300th MIB (Ling).

2.0 Scope of Work

Provide 300th MI BDE (Ling) with an indoor conference space to receive informational briefs and presentations regarding the future of linguists within military intelligence operations at operational and strategic levels. Contractor shall provide sufficient space and proper equipment resources to sustain conference outlined within section 4.0 Facility Requirements.

3.0 Period of Performance

Contractor shall provide required space and equipment at conference facility from 5 – 6 February 2026. Dates and time are firm based on the 300th MIB (Ling) operational requirements. Outline of specific time requirements will be highlighted in section 6.0 Schedule.

4.0 Facility Requirements

Contractor shall provide the following facility space and equipment:

· All facilities provided shall be climate controlled, ADA compliant, must demonstrate capabilities and experience hosting professional conferences, with a minimum of 10 years’ experience.

· The venue will fully support and coordinate with authorized federal protective agencies to accommodate any security requirements associated with the attendance of senior federal officials. The contractor acknowledges that all protective security operations are under the authority and direction of the designated federal protective agency. The contractor’s responsibility is limited to providing reasonable facility access and accommodations as requested by authorized officials.

· Conference must be within walking distance (<.5 miles) of public transportation in the Salt Lake Valley.

· Venue should have 250 rooms collocated with the conference venue available at the prevailing GSA per diem rate as of 11DEC25.

· Venue should have adequate residual floor space in the facility within easy walking distance of the main conference area to accommodate an exhibitor space with 20-30 exhibitor booths.

· Venue shall provide Wi-Fi accessible to at least 20 devices. Does not need to be a custom network name and password.

· Separate space for registration for up to 100 people. Power within 50’ to connect to 8 laptop computers and projectors. Venue shall provide 4 tables and 8 chairs to fit 2 people on one side of each table.

· General Session requires a space of a minimum of 20,000 square feet, providing seating for a minimum of 1,100 people. Facility will include 2 drop-down screens and projectors (minimum screen size: 12.5’x22’ and 8k lumen projector), and access to internal A/V system. Venue will provide and set up all AV equipment, staging, and streaming for general session (not to include 5-person leadership panel Q&A), to include all required equipment to live stream general session online. Stage shall be large enough to accommodate a seated presenter panel of 5 people with microphones for each panel member and two standing microphones located in the audience space for a Q&A session connected to A/V system during morning session. Afternoon session will require same screen and projectors but will only require 1 microphone on stage, with 2 microphones in the audience for Q&A. Closing ceremony will need one microphone on stage, will not require any tables or chairs on stage.

· Break Out Sessions require 6 separate individual spaces of a minimum of 3,000 square feet for each individual session. Venue shall provide the stage for a presenter and provide seating for a minimum of 250 people in each space. Power outlets shall be provided for UTARNG A/V equipment within 50’ of presenter.

5.0 Additional Requirements

If parking at facility is available for conference attendees at no additional cost, this should be included. If parking is available at additional costs, then this will not be a requirement.

6.0 Schedule

Thursday, 5 February 2026 1800 – 2000: Conference Registration Friday, 6 February 2026 0600 - 0730: Conference Setup 0630 – 0730: Morning Conference Registration 0730 – 1200: General Session (Large Conference Rm.)

1200 – 1300: Lunch Break 1300 – 1550: Break-Out Sessions (Break Out Rm.)

1600 – 1700: Town Hall (Large Conference Rm.)

1700 – 1730: Award Ceremony Rehearsals (Large Conference Rm.)

1730 – 1830: Closing Ceremony (Large Conference Rm.)

1831: End of Event