4th of July - Event decor

The Department of State seeks event decoration services for the U.S. Embassy's Fourth of July celebration in Tirana, Albania on June 17, 2026, with proposals due May 22 at 10:00 a.m. local time. A mandatory site visit is scheduled for May 11 at 14:00 at the venue; interested vendors must contact Saimira Haxhi at haxhis@state.gov by 10:00 on May 11 to attend or request additional information.

Place of performance is Tiranë, Albania at Pallati i Kongreseve. The event theme is "America's Neighborhood Party" celebrating the 250th anniversary of the United States, with expected attendance of 800–1,000 guests from 6–9 p.m. Setup begins June 16 with takedown completed by June 18. Scope includes outdoor decorations (building facade uplighting in red and blue, green outdoor runners, American mailboxes, planted decorations, lemonade stand, rocking chairs, house facade entrance, picnic tables); interior decorations (balcony draping, 30 cocktail table linens, floral arrangements in American colors, red carpet runner, fountain decorations, stage-side plants); bar area elements (champagne walls, 4-meter outdoor bar with faux hedges, low cocktail tables); interior colorwashing, white star projections; and donor reception room decorations (garden archway, white picket fencing, porch seating, topiaries). The budget cap is $60,000. NAICS is 561920 (Convention and Trade Show Organizers); PSC is E1PB (Purchase of Exhibit Design, Non-Building).

The Government intends to award a Purchase Order to the responsible company submitting the technically acceptable offer at the lowest price based on initial proposals, without discussions unless companies fall within the competitive range. Offerors must register in SAM prior to submission, provide proof of established business operations in Albania, demonstrate previous similar event experience, include renderings and project timeline, and submit itemized cost sheets and SF-1449 with representations and certifications. Proposals must be submitted electronically in PDF format (maximum 70MB, or in separate files under 30MB each) to TiranaBids@State.gov, with hard copy submissions accepted at the Embassy address. Payment terms are 30 days after service receipt, with VAT listed separately on invoices. No set-aside applies.