4120 Air Conditioner Units

The United States Coast Guard Academy is seeking to replace multiple commercial window air conditioners and heat pumps with varying BTU capacities and voltage specifications for their facility in New London, Connecticut. The procurement covers a total of 55 air conditioning units including 10 units of 12,000 BTU, 30 units of 15,000 BTU, 3 units of 18,000 BTU, 2 units of 25,000 BTU window air conditioners, and 10 PTAC heat pump units of 7,000 BTU, all required to be energy efficient. This Request for Quotation falls under NAICS Code 333415 for Air Conditioning and Warm Air Heating Equipment Manufacturing and will be awarded using the Lowest Price Technically Acceptable (LPTA) evaluation criteria. All offerors must be registered in the System for Award Management (SAM) and provide detailed line-item pricing along with product specifications and warranty information. Quotes are due by 10:30 AM EST on August 18, 2025, to be submitted via email to specified points of contact.

The solicitation contains conflicting set-aside information, with one document indicating it is a 100% Small Business Set-Aside while another references it as a Women-Owned Small Business (WOSB) procurement specifically for economically disadvantaged women-owned small businesses (EDWOSB). No incumbent contractors are mentioned in the available documentation. The contract will be structured as a firm fixed-price arrangement with delivery required by September 30, 2025, to the Coast Guard Academy Mechanical Shop at 15 Mohegan Ave in New London, Connecticut. One document references a quantity of 91,965 air conditioners, which appears to be inconsistent with the detailed specifications listing 55 total units across various BTU categories. The procurement is being managed by the USCG Academy Mission Contracting office, with Jason Askew serving as the point of contact at the delivery location and Bill Heath handling procurement inquiries.