Requirements Documentation.docx

1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Acquisition of Commercial Items, FAR Part 13, Simplified Acquisition Procedures This announcement constitutes only the solicitation; proposals and a written formal quotes will be received via email to Katherine.m.discenza@uscg.mil or Ashley.L.Perez@uscg.mil & will be sent no later than 18-Aug-2025 @ 10:30am and not a second later. Please include both POC’s on the email.

2. The Solicitation 70Z03925QCGA00009 is issued as a Request for Quotation (RFQ). Submit written offers only (on SF 1449 or formal quote pdf.), oral offers will not be accepted. This Combined Synopsis/Solicitation requires registration with the System for Award Management (SAM) at the time a quote is submitted, excluding outlined in FAR 4.1102(a). Registration information can be found at https://www.sam.gov/SAM/.

3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05 / Effective Date 08/07/2025. The complete text of any of the clauses and provisions may be accessed in full text at https://www.acquisition.gov/browse/index/far

4. This procurement is a 100% Total Small Business Set-Aside and the associated North American Industry Classification System (NAICS) Code is 333415 Air Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing with Size Standard is 1,250. Product Service Code: 4120 AIR CONDITIONING EQUIPMENT.

5. The United States Coast Guard (USCG) Academy located at:

USCG Academy Attn: Mechanical Maintenance Shop 15 Mohegan Avenue New London, CT 06320-8100

6. Description of products

A. Commercial Window Air Conditioner, 12000 BTU, 115 Volt, Energy Efficient Quantity: 10 B. Commercial Window Air Conditioner, 15000 BTU, 115 Volt, Energy Efficient Quantity: 30 C. Commercial Window Air Conditioner, 18000 BTU, 230 Volt, Energy Effici Quantity: 3 D. Commercial Window Air Conditioner, 25000 BTU, 230 Volt, Energy Efficient Quantity: 2 E. PTAC, 7000 BTU, 230 Volt, Heat Pumps, Energy Efficient Quantity: 10 Please read PWS for further details regarding this requirement.

7. Not Applicable. Service Contract Act Wage Determination No. WD 2015-4111 (Rev.-31) was first posted on SAM.gov on 07/28/2025, applies to this acquisition and will be incorporated into the resulting contract. The contractor shall identify the Wage Category in their offer.

8. Quotes:

All quotes shall have each item as its’ own line item.

Example:

Line 1 Qty x Unit Cost = extended price Line 2 Qty x Unit Cost = extended price, so fourth..

Submission of a quote that does not contain all items requested may result in elimination from consideration of award. Offerors must submit each item of quote in a separate electronic attachment (certs, quote, past performance e.g.) clearly identified as described below. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each quote.

Pricing shall be submitted as requested for the items listed above. Total price will be evaluated by the Government. The proposed price should reflect a clear understanding of the requirements, is consistent with the various elements of the offer.

*Section B Offerors Representations and Certifications: A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.sam.gov. All Offerors shall be registered and current in the System for Award Management (SAM) database.

- Reference Active UEI in SAM on your Quote and the registration shall be active.

8d. BASIS FOR AWARD The Government will award a firm fixed priced contract to a responsive offeror (who submits all required submissions on time), whose past performance does not pose a risk to the Government, and whose offer is Technically Acceptable. An offer is technically acceptable if its technical capabilities conform to the Government's Requirement or listed specs whichever is applicable to the buy.

Offerors understand that their quote is ranked by price and technical acceptance; however, pursuant to applicable acquisition regulations and/or departmental guidelines, Buyers may use criteria other than price to evaluate offers. accordingly. Please note that, to the extent required by applicable regulations and/or guidelines, award will be made to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Buyer on the basis of price, technical capability, delivery.

*Lowest Price Technically Acceptable (LPTA)

9. All quotes are due at 10:30 am EST 18-August-2025.

10. The Government will award a Firm-Fixed Price contract resulting from this combined synopsis/solicitation to the responsible offeror whose offer conforming to the synopsis/solicitation will be most advantageous to the Government, price and other factors considered.

11. After award is determined and issued, invoices will be completed through the IPP @ www.ipp.gov for invoice payments.

12. The Government reserves the right to cancel this solicitation at any time.