4110--TempTrak Expansion Equipment
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24826Q0075
- Agency
- Veterans Integrated Service Network 8 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4110 Refrigeration Equipment
- Place of performance
- C.W. Bill Young Vamc 10000 Bay Pines Blvd Bay Pines, Florida 33744, United States
- Points of contact
-
- William Penhallegon william.penhallegon@va.gov (727) 317-7152
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8 is seeking to procure temperature and humidity monitoring equipment to expand the existing TempTrak system at the Bay Pines VA Medical Center and its associated Community-Based Outpatient Clinics. The procurement requires delivery and installation of name-brand TempTrak monitoring equipment, including dual-chamber sensors, waterproof temperature sensors, base stations, and temperature/humidity sensors compatible with the existing server and interface. Key contract requirements include supplying all labor, materials, hardware, and accessories necessary for installation, comprehensive testing of all equipment for proper operation, and compliance with OSHA, NFPA, and VA safety requirements. The contractor must deliver and install equipment within 90 days following purchase order processing, with deliveries restricted to Monday through Friday between 8:00 AM and 4:30 PM. The response deadline for this Pre-Solicitation Notice is November 7, 2025, at 10:00 AM Eastern Time.
This contract opportunity is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses. The scope includes installing 25 dual-chamber sensors in patient nourishment refrigerators and freezers at Bay Pines VAMC, 9 waterproof temperature sensors in refrigerators at Fisher Houses, 3 base stations for inventory stock, and 25 temperature and humidity sensors with digital displays in critical rooms at CBOCs. All equipment must be delivered and installed at the Bay Pines VAMC location, with equipment testing and validation performed on-site to ensure proper operation and compatibility with existing monitoring infrastructure. While no specific award value or budget range is disclosed in the Pre-Solicitation Notice, the quantity and scope of equipment installation provide clear parameters for potential bidders to develop competitive proposals.
Notice text
Statement of Need
GENERAL: The purpose of this Statement of Need (SON) is to facilitate the expansion of our temperature and humidity monitoring system, TempTrak, at the Bay Pines VAMC, 10000 Bay Pines Blvd, Bay Pines, Fl 33744, their off-site CBOC s
BACKGROUND: The Bay Pines VAMC currently utilizes TempTrak for the monitoring of the Pharmacy and Laboratory Service refrigerators and freezers temperature. We would like to expand the monitoring capabilities to the Patient Nourishment refrigerators and freezers at the Bay Pines VAMC. The room temperature and Humidity sensors at the CBOC s need to be upgraded to have a digital display to view the temperature and humidity at the sensor.
PURPOSE: This SON defines the requirements for the delivery and installation of temperature and humidity monitoring equipment from TempTrak.
SCOPE: Contractor shall install name brand TempTrak equipment used to provide temperature monitoring. Delivery and installation shall be determined post award of the contract.
PHYSICAL CHARACTERISTICS for Bay Pines VAMC:
The Contractor shall supply all labor, materials, hardware, and accessories.
The Contractor shall install 25 Dual Chamber sensor in the Patient Nourishment refrigerator/ freezers at Bay Pines VAMC.
The Contractor shall install 9 waterproof temperature sensors in the refrigerators at the Fisher Houses.
The Contractor shall provide 3 Base Stations for inventory stock.
The Contractor shall test new equipment for proper operation.
PHYSICAL CHARACTERISTICS for Bay Pines CBOC s:
The Contractor shall supply all labor, materials, hardware, and accessories.
The Contractor shall install 25 temperature and humidity sensors in the CBOC s critical rooms.
Contractor shall test new equipment for proper operation.
FUNCTIONAL & PERFORMANCE CHARACTERISTICS for Bay Pines VAMC:
Temperature sensors for 25 refrigerators
Waterproof temperature sensors for 9 refrigerators
3 base stations for back up inventory
All sensors must be connected to and compatible with the existing TempTrak server and interface.
FUNCTIONAL & PERFORMANCE CHARACTERISTICS for Bay Pines CBOC:
Temperature and Humidity sensors for 25 critical rooms.
All sensors must be connected to and compatible with the existing TempTrak server and interface.
REGULATORY: The contractor shall be responsible to ensure that all contractor employees follow guidelines set forth by OSHA, NFPA70, 70E, ASSE, and the Department of Veterans Affairs Safety and Health Requirements, and security procedures at this facility. Smoking is not permitted outside authorized areas on campus.
DELIVERABLES: All items to be delivered/installed within 90 days of purchase order processing and order placement. Deliveries shall be scheduled during working hours: Monday through Friday from 0800-1630. Deliveries should be on the same weekday if it is not a holiday. Contractor shall not deviate from these hours.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24826Q0075.docx | DOCX document |
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