36C24826Q0075.docx
DOCX document 18 KB Posted
- Attached to
- 4110--TempTrak Expansion Equipment Federal contract opportunity
- Solicitation number
- 36C24826Q0075
About this file
This Sources Sought Notice is for the Department of Veterans Affairs (VA) Network Contracting Office 8, seeking to expand the TempTrak temperature and humidity monitoring system at the Bay Pines VA Medical Center (VAMC) and its associated Community-Based Outpatient Clinics (CBOCs). The solicitation (36C24826Q0075) requires a contractor to deliver and install specific monitoring equipment, including 25 dual-chamber sensors for patient nourishment refrigerators/freezers, 9 waterproof temperature sensors for Fisher House refrigerators, 3 base stations for inventory, and 25 temperature and humidity sensors for critical rooms in CBOCs.
Key details include a response deadline of 11-07-2025 at 10:00am Eastern Time, a 90-day delivery window after purchase order processing, and a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC). The project scope involves installing name-brand TempTrak equipment compatible with the existing server and interface, with all sensors to be installed and tested at the Bay Pines VAMC location. The contractor must comply with OSHA, NFPA, and VA safety requirements, with deliveries restricted to Monday through Friday, 8:00am-4:30pm.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| TempTrak Expansion Equipment |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 33744 |
| SOLICITATION NUMBER* |
| 36C24826Q0075 |
| RESPONSE DATE/TIME/ZONE |
| 11-07-2025 10:00am EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| 4110 |
| NAICS CODE* |
| 333415 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 8 (NCO 8)
10,000 Bay Pines Blvd Bay Pines FL 33744
POINT OF CONTACT*
Contract Specialist William Penhallegon william.penhallegon@va.gov 727-398-6661 Ext 10082
PLACE OF PERFORMANCE
| ADDRESS |
| C.W. Bill Young VAMC |
10000 Bay Pines Blvd
Bay Pines FL
| POSTAL CODE |
| 33744 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| Contract Specialist |
| EMAIL DESCRIPTION |
| william.penhallegon@va.gov |
DESCRIPTION
Statement of Need
GENERAL: The purpose of this Statement of Need (SON) is to facilitate the expansion of our temperature and humidity monitoring system, TempTrak, at the Bay Pines VAMC, 10000 Bay Pines Blvd, Bay Pines, Fl 33744, their off-site CBOC’s
BACKGROUND: The Bay Pines VAMC currently utilizes TempTrak for the monitoring of the Pharmacy and Laboratory Service refrigerators and freezers temperature. We would like to expand the monitoring capabilities to the Patient Nourishment refrigerators and freezers at the Bay Pines VAMC. The room temperature and Humidity sensors at the CBOC’s need to be upgraded to have a digital display to view the temperature and humidity at the sensor.
PURPOSE: This SON defines the requirements for the delivery and installation of temperature and humidity monitoring equipment from TempTrak.
SCOPE: Contractor shall install name brand TempTrak equipment used to provide temperature monitoring. Delivery and installation shall be determined post award of the contract.
PHYSICAL CHARACTERISTICS for Bay Pines VAMC:
· The Contractor shall supply all labor, materials, hardware, and accessories.
· The Contractor shall install 25 Dual Chamber sensor in the Patient Nourishment refrigerator/ freezers at Bay Pines VAMC.
· The Contractor shall install 9 waterproof temperature sensors in the refrigerators at the Fisher Houses.
· The Contractor shall provide 3 Base Stations for inventory stock.
· The Contractor shall test new equipment for proper operation.
PHYSICAL CHARACTERISTICS for Bay Pines CBOC’s:
· The Contractor shall supply all labor, materials, hardware, and accessories.
· The Contractor shall install 25 temperature and humidity sensors in the CBOC’s critical rooms.
· Contractor shall test new equipment for proper operation.
FUNCTIONAL & PERFORMANCE CHARACTERISTICS for Bay Pines VAMC:
· Temperature sensors for 25 refrigerators
· Waterproof temperature sensors for 9 refrigerators
· 3 base stations for back up inventory
· All sensors must be connected to and compatible with the existing TempTrak server and interface.
FUNCTIONAL & PERFORMANCE CHARACTERISTICS for Bay Pines CBOC:
· Temperature and Humidity sensors for 25 critical rooms.
· All sensors must be connected to and compatible with the existing TempTrak server and interface.
REGULATORY: The contractor shall be responsible to ensure that all contractor employees follow guidelines set forth by OSHA, NFPA70, 70E, ASSE, and the Department of Veterans Affairs Safety and Health Requirements, and security procedures at this facility. Smoking is not permitted outside authorized areas on campus.
DELIVERABLES: All items to be delivered/installed within 90 days of purchase order processing and order placement. Deliveries shall be scheduled during working hours: Monday through Friday from 0800-1630. Deliveries should be on the same weekday if it is not a holiday. Contractor shall not deviate from these hours.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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