4110--Brand name or equal Ice Machines Solicitation Notice

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2 is seeking to procure seven ice machines and seven filter systems for the St. Albans VA Medical Center as part of the New York Harbor Healthcare System. The ice machines must be freestanding dispensers with brand name Follett or equal specification, featuring sensor-safe infrared operation, 25-pound soft chewable compressed nugget ice production capacity, quiet night sleep mode, antimicrobial properties, and a comprehensive warranty package including 3-year parts and labor coverage with 5-year compressor parts protection. Submissions must include manufacturer specifications, bill of materials, product literature, warranty documentation, manufacturer authorization, completed forms, and Buy American certification. The solicitation was issued on December 2, 2025, with proposals due electronically by December 8, 2025, at 10:00 AM Eastern Time, and the anticipated award date is December 2, 2025. The evaluation criteria and specific scoring methodology are referenced in the attached RFQ documentation.

This is a total small business set-aside procurement, restricting competition to qualified small business concerns under the applicable size standards for NAICS Code 333415. No incumbent contractor or award value is identified in the solicitation materials. The procurement covers seven ice machines with accompanying filter systems totaling the specified quantities for this requirement. The place of performance is the VA New York Harbor Healthcare System St. Albans Campus located at 179-00 Linden Blvd, Jamaica, NY 11425, with delivery timing to be determined by the government. Interested vendors should direct inquiries to Aleta Jennette, Contracting Officer, at Aleta.Jennette@va.gov, and all submissions must be submitted electronically in PDF or Excel format.