400 Hz Cycle Converters - Maintenance, Service, & Repairs
Closed Pre-Solicitation Posted
- Solicitation number
- PAN040120
- Agency
-
Department of the Army
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Tobyhanna, Pennsylvania 18466, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
U.S. Army Contracting Command – Aberdeen Proving Ground (ACC-APG), Tobyhanna Division is conducting market research to identify qualified sources for scheduled preventative maintenance, troubleshooting, and emergency on-call repair services for forty (40) 400 Hz cycle converters at Tobyhanna Army Depot (TYAD), with capability statements due August 5, 2026. Set-aside determination is pending market research results; the requirement may be set aside for Small Business (all categories) or solicited under Full and Open Competition based on responses received.
Work is performed on-site at TYAD in Tobyhanna, Pennsylvania, during normal business hours (0700–1630 Monday–Thursday, 0700–1530 Friday). The contractor must furnish all personnel, equipment, tools, diagnostic systems, load-testing equipment, spare parts, transportation, travel, and lodging. The anticipated acquisition structure is a single-award hybrid: Firm-Fixed-Price for preventative maintenance (three tiers: quarterly, semi-annual, and annual) and Time & Materials for emergency repairs. Emergency repairs carry a mandatory 48-hour response time with a 72-hour maximum ceiling; materials under T&M are invoiced at cost with no markup permitted. Key personnel must include a Contract Manager and Alternate with minimum five years of experience within the past ten years servicing 400 Hz converters or similar heavy industrial power systems.
The contractor must maintain insurance coverage including Workers' Compensation (employer's liability minimum $100,000), General Liability ($500,000 per occurrence), and Automobile Liability ($200,000 per person/$500,000 per occurrence bodily injury, $20,000 per occurrence property damage). Background checks and ELTY Form 648-C submissions are required ten days prior to site access. Training requirements include Anti-Terrorism Level I, OPSEC, iWATCH, Information Assurance, and PII protection. Capability statements should not exceed 10 pages (8.5 × 11 inch format, minimum 10-point font). Point of contact: Deborah Belak, Contract Specialist, Deborah.Belak.civ@army.mil.
Notice text
2 versions
Update #2 · Latest ·
Notice ID: PAN040120
Project Title: Service, Maintenance, and Repairs for Forty (40) 400 Hz Cycle Converters
Issuing Office: U.S. Army Contracting Command – Aberdeen Proving Ground (ACC-APG), Tobyhanna Division
NAICS Code: 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance ($12.5M Size Standard)
Product Service Code (PSC): J030 – Maintenance, Repair, and Rebuilding of Equipment: Electrical Power Equipment
Response Deadline: 05 August 2026 at 2:00 PM EST
Point of Contact: Deborah Belak, Contract Specialist | Email: Deborah.Belak.civ@army.mil
1. REQUIREMENT OVERVIEW
ACC-APG, Tobyhanna Division is conducting market research to identify qualified sources (Small Business and Large Business) capable of providing scheduled preventative maintenance, troubleshooting, and emergency on-call repair services for forty (40) 400 Hz cycle converters at Tobyhanna Army Depot (TYAD). Refer to the attached DRAFT Performance Work Statement (PWS) for detailed technical requirements.
-
Anticipated Acquisition Strategy: Single-Award Hybrid Firm-Fixed-Price (FFP) for Preventative Maintenance and Time & Materials (T&M) for Emergency Repairs.
-
Set-Aside Decision: Results will determine whether this requirement will be set aside for Small Business (all categories) or solicited under Full and Open Competition.
2. DISCLAIMER & NOTICE
THIS IS A SOURCES SOUGHT NOTICE FOR MARKET RESEARCH PURPOSES ONLY. THIS IS NOT A REQUEST FOR QUOTES (RFQ) OR SOLICITATION, AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT. The Government will not pay for information submitted in response to this notice. Submissions are purely voluntary. Telephone inquiries will not be honored, and individual evaluations will not be provided.
3. CAPABILITY STATEMENT REQUIREMENTS
Interested sources capable of performing this effort must submit a Capability Statement (maximum 10 pages, 8.5 x 11 inch format, no smaller than 10pt font size) containing:
-
Company Profile: Company Name, Address, CAGE Code, UEI, Primary POC Name/Email/Phone, Website, and Business Ownership/Socioeconomic Status (e.g., WOSB, SDVOSB, HUBZone, 8(a), Large Business).
-
Technical Capability & Experience:
-
Demonstrated experience in servicing, troubleshooting, and repairing 400 Hz cycle converters or equivalent industrial power systems.
-
Ability to meet the mandatory 48-hour on-site emergency response requirement.
-
Administrative/management structure for any proposed teaming or subcontracting arrangements.
-
4. SUBMISSION INSTRUCTIONS
-
Email Submission: Send electronic responses (PDF or Word format) to Deborah Belak at Deborah.Belak.civ@army.mil.
-
Subject Line Requirement: Must state PAN040120 - Capability Statement - [Insert Company Name].
-
Security & Proprietary Data: Do NOT submit classified information. All marked proprietary data will be protected in accordance with Federal Acquisition Regulations.
5. In anticipation of a future site visit, please complete and return the attached "Request for Access to Tobyhanna Army Depot" security form with your capabilities package.
Update #1 ·
Notice ID: PAN040120
Project Title: Service, Maintenance, and Repairs for Forty (40) 400 Hz Cycle Converters
Issuing Office: U.S. Army Contracting Command – Aberdeen Proving Ground (ACC-APG), Tobyhanna Division
NAICS Code: 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance ($12.5M Size Standard)
Product Service Code (PSC): J030 – Maintenance, Repair, and Rebuilding of Equipment: Electrical Power Equipment
Response Deadline: 05 August 2026 at 2:00 PM EST
Point of Contact: Deborah Belak, Contract Specialist | Email: Deborah.Belak.civ@army.mil
1. REQUIREMENT OVERVIEW
ACC-APG, Tobyhanna Division is conducting market research to identify qualified sources (Small Business and Large Business) capable of providing scheduled preventative maintenance, troubleshooting, and emergency on-call repair services for forty (40) 400 Hz cycle converters at Tobyhanna Army Depot (TYAD). Refer to the attached DRAFT Performance Work Statement (PWS) for detailed technical requirements.
-
Anticipated Acquisition Strategy: Single-Award Hybrid Firm-Fixed-Price (FFP) for Preventative Maintenance and Time & Materials (T&M) for Emergency Repairs.
-
Set-Aside Decision: Results will determine whether this requirement will be set aside for Small Business (all categories) or solicited under Full and Open Competition.
2. DISCLAIMER & NOTICE
THIS IS A SOURCES SOUGHT NOTICE FOR MARKET RESEARCH PURPOSES ONLY. THIS IS NOT A REQUEST FOR QUOTES (RFQ) OR SOLICITATION, AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT. The Government will not pay for information submitted in response to this notice. Submissions are purely voluntary. Telephone inquiries will not be honored, and individual evaluations will not be provided.
3. CAPABILITY STATEMENT REQUIREMENTS
Interested sources capable of performing this effort must submit a Capability Statement (maximum 10 pages, 8.5 x 11 inch format, no smaller than 10pt font size) containing:
-
Company Profile: Company Name, Address, CAGE Code, UEI, Primary POC Name/Email/Phone, Website, and Business Ownership/Socioeconomic Status (e.g., WOSB, SDVOSB, HUBZone, 8(a), Large Business).
-
Technical Capability & Experience:
-
Demonstrated experience in servicing, troubleshooting, and repairing 400 Hz cycle converters or equivalent industrial power systems.
-
Ability to meet the mandatory 48-hour on-site emergency response requirement.
-
Administrative/management structure for any proposed teaming or subcontracting arrangements.
-
4. SUBMISSION INSTRUCTIONS
-
Email Submission: Send electronic responses (PDF or Word format) to Deborah Belak at Deborah.Belak.civ@army.mil.
-
Subject Line Requirement: Must state PAN040120 - Capability Statement - [Insert Company Name].
-
Security & Proprietary Data: Do NOT submit classified information. All marked proprietary data will be protected in accordance with Federal Acquisition Regulations.
Files
| File | Type | Posted |
|---|---|---|
| 648C_MAR2025_F.pdf | ||
| DRAFT Performance Work Statement.pdf |
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