DRAFT Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

SERVICE, MAINTENANCE, AND REPAIRS

FORTY (40) 400 Hz CYCLE CONVERTERS

TOBYHANNA ARMY DEPOT (TYAD)

Date: July 29, 2026

PART 1 - GENERAL INFORMATION

1. General This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction

This is a non-personal service(s) contract to provide service to various TIER levels and six (6) emergency on-call repairs on forty (40) 400 cycle converters located throughout Tobyhanna Army Depot (TYAD).

1.2 Background

Tobyhanna Army Depot requires professional service, preventive maintenance, and emergency repair of its fleet of forty (40) 400 Hz cycle converters. These converters support critical depot-wide communications, electronics, and electronics maintenance missions. Constant readiness of these systems is essential to safeguard uninterrupted support for military operations.

1.3 Scope

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, travel, lodging, and other items necessary to perform services as described in this Performance Work Statement (PWS) and associated contract documents, except for those items specified in Part 3 (Government Property and Services). The Contractor shall inspect, test, and perform repairs (as approved by the COR) to forty (40) 400 Hz cycle converters located throughout TYAD buildings in accordance with manufacturer’s service and technical manuals. Before performing any repairs, written approval must be obtained from the Contracting Officer’s Representative (COR). The Contractor shall perform to the standards and acceptable quality levels identified in this PWS.

1.4 Objectives

The objective of this contract is to maintain all designated 400 Hz cycle converters in a fully operational condition under load, minimizing system downtime, preventing mechanical failures, and resolving emergency breakdowns rapidly to ensure continuous depot mission readiness.

1.5 General Information

1.5.1 Quality Control Plan (QCP)

The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) calendar days after the date of contract award {Deliverable A.001}.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return comments within ten (10) calendar days. If the Government has provided comments, the Contractor shall have five (5) calendar days to submit a Final QCP. Any proposed changes to the accepted QCP must be resubmitted for written acceptance by the Contracting Officer no later than thirty (30) calendar days prior to the anticipated change and before implementation.

At a minimum, the QCP must include and address the following:

• (a) An organizational chart showing lines of authority, and the names, qualifications, duties, and responsibilities of each Quality Control Team member;

• (b) How the Contractor will monitor work to ensure performance complies with all deliverables, timelines, deadlines, and goals;

• (c) How the Contractor will monitor work to ensure performance complies with all specifications, contract clauses, and manufacturer guidelines;

• (d) How the Contractor will monitor and ensure staff qualifications and safety certifications remain current and valid throughout performance;

• (e) How the Contractor will ensure all keys and key cards issued remain controlled items;

• (f) How the Contractor will inventory and track maintenance of any Government-Provided materials or manuals;

• (g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies;

• (h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 Quality Control Analysis

An Analysis of Quality Control and Timeliness of Submittals (deliverables) shall be provided to the COR within thirty (30) calendar days upon completion of each option period or Task Order {Deliverable A.002}.

1.5.1.2 Issue Reporting

The Contractor shall inform the COR of issues or potential issues that might affect contract performance within two (2) hours of identifying those issues.

Verbal reports shall be followed up by written reports within five (5) calendar days {Deliverable A.003}.

1.5.2 Quality Assurance

The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays

Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a holiday occurs on a Saturday or a Sunday, it is observed on the preceding Friday or following Monday, respectively.

• New Year's Day (January 1st)

• M. L. King Jr.'s Birthday (3rd Monday in January)

• Presidents Day (3rd Monday in February)

• Memorial Day (Last Monday in May)

• Juneteenth (June 19th)

• Independence Day (July 4th)

• Labor Day (1st Monday in September)

• Columbus Day (2nd Monday in October)

• Veteran's Day (November 11th)

• Thanksgiving Day (4th Thursday in November)

• Christmas Day (December 25th)

1.5.4 Operating Hours

1.5.1 Government Facility Office Hours

The Government facility office hours are 0700 to 1630 Monday through Thursday, and 0700 to 1530 on Fridays, following TYAD's Regular Day Off (RDO) schedule, except when closed due to federal holidays, local or national emergencies, administrative closings, or similar Government-directed closings.

1.5.4.2 Government Facility Operating Hours

The Government facility operating hours are established around the RDO schedule. The facility may close due to local or national emergencies, administrative closings, or similar Government-directed closings, which will be communicated by the Contracting Officer or COR.

1.5.4.3 Contractor Support Hours

The Contractor shall provide support during normal business operating hours (0700-1630 Monday through Thursday, and 0700-1530 on Fridays, following the TYAD RDO schedule). The Contractor shall maintain an adequate workforce at all times for the uninterrupted performance of all tasks defined within this PWS.

1.5.4.3.1 Contractor Work Plan

The Contractor shall prepare and maintain a Work Plan. The plan shall identify regularly scheduled maintenance (including location, work to be completed, and timeline) and how the Contractor intends to address emergency calls. The Contractor’s proposed Work Plan shall be submitted to the KO via the COR for review within ten (10) calendar days after date of contract award {Deliverable A.004}. The Government will review and accept or return comments within ten

(10) calendar days. The Contractor shall then have three (3) calendar days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan must be resubmitted via the COR for review at least thirty (30) calendar days prior to implementation.

1.5.5 Training Holidays

RESERVED

1.5.6 Place of Performance

The work to be performed under this contract will be performed on-site at Tobyhanna Army Depot, 11 Hap Arnold Blvd, Tobyhanna, PA 18466, and remotely through web/telephone technical support.

1.6 Security Requirements

1.6.1 Security Program

The Contractor shall implement privacy and security controls to protect all sensitive information, complying with the Federal Acquisition Regulations (FAR) Privacy Act provisions (Subparts 24.1 and 24.2) and associated clauses (52.224- 1 and 52.224-2). Contractor security procedures shall adapt to changing Force Protection Conditions (FPCON).

Under FPCON Bravo, normal operations apply. During FPCONs Charlie and Delta, all on-site contractor services are discontinued. Services will resume immediately when the FPCON level is reduced to Bravo or lower. Unscheduled gate closures by Security Police may occur at any time, causing access delays.

Contractors are not compensated for unexpected closures or delays.

1.6.2 Personnel Security Clearance Requirements

RESERVED unless specified in an attached DD Form 254. Performance of certain classified IT tasks or access to restricted systems shall require clearances IAW AR 25-2, AR 380-67, and DoD 8570.0. All contractors with security clearances must receive initial and annual Threat Awareness and Reporting Program (TARP) training IAW AR 381-12. The Contractor must establish and maintain an Insider Threat Program consistent with E.O. 13587.

1.6.3 Installation Access

A background check and approval from TYAD Security Operations Branch is required for all contractor and subcontractor personnel prior to on-site access.

The Contractor shall complete and submit ELTY Form 648-C (Request Access to Tobyhanna Army Depot) for all personnel requiring depot access. The completed form must be submitted to the COR/POC at least ten (10) calendar days prior to the expected visit date {Deliverable A.005}.

All contractors are subject to vehicle searches and intense processing by TYAD security. Contractor workers will not be granted access to the work site until security screening is completed and access is approved.

1.6.3.1 Installation Pass Log / Personnel Roster

The Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log / Personnel Roster within seven (7) workdays after contract award {Deliverable A.006}. The log must contain: Last, First, and Middle Name, Citizenship, Resident status, and validation of background status. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be submitted to the COR within five (5) days after any changes.

{Deliverable A.007}.

1.6.3.2 Individual Termination or Expiration of Employment

The Contractor shall collect the installation access passes and badges the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) calendar days of termination {Deliverable A.008}.

1.6.3.3 Contract Termination or Cancellation

Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes, badges, and CACs and return them to the issuing office within three (3) calendar days {Deliverable A.009}.

1.6.3.4 Common Access Cards (CAC) and CAC Log

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or higher investigation. A CAC is required only if duties involve physical access and logon to DoD networks on-site or remotely, or physical access to multiple facilities on a recurring basis for over six months.

If a CAC is required, the Contractor shall provide a CAC log within thirty (30) calendar days after contract award and within five (5) days after any changes are made {Deliverable A.010}. For contractors not requiring a CAC, the COR will manually register personnel in the ALERT! Mass Warning Notification System (MWNS). Personnel registered in ALERT! must verify their contact details every ninety (90) days.

1.6.4 Background Checks

1.6.4.1 Resident Alien and Citizen Requirements

Resident aliens in possession of a valid Form I-551 (Green Card) must have proper identification and their Green Card in their physical possession at all times while at TYAD. The Contractor shall submit a copy of Form I-551 and a driver’s license or passport for each resident alien with the initial personnel roster {Deliverable A.011}. The Government will perform security checks within five (5) workdays of submission.

1.6.4.2 Local Nationals and Third Country Nationals

RESERVED

1.6.5 Physical Security

The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. Any questions or concerns shall be directed to the COR.

1.6.6 Operations Security (OPSEC) Requirements

The Contractor shall develop an OPSEC Standing Operating Procedure (SOP) or OPSEC Plan within ninety (90) calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security {Deliverable A.012}. The Contractor shall identify an individual to act as the OPSEC Coordinator, who must become OPSEC Level II certified.

Contractor personnel shall not discuss government operations in public or over unprotected communications. Contractor personnel shall not disclose tounauthorized third parties or post to company websites, social networks, or other media any images, data, or observed events revealing critical government information (e.g., schedules, modifications, upgrades, shipments). A documented OPSEC review by a certified Level II individual must occur before any public release.

All Government information must be properly destroyed via FIPS 140-2 validated solutions or returned to the Government at contract completion IAW NIST SP 800-88.

1.7 Key Control

The Contractor shall establish and implement methods to ensure that all keys/key cards issued by the Government are not lost, misplaced, or used by unauthorized persons. No keys shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Any lost or duplicate keys must be immediately reported to the Contracting Officer.

If keys are lost, the Contractor shall, upon KO direction, re-key or replace the affected lock(s). The cost of re-keying or lock replacement performed by the Government shall be deducted from payments due to the Contractor. If a master key is lost, all locks and keys in that system shall be replaced by the Government at the Contractor's expense. Lock combinations must be protected and changed immediately when personnel with access leave the contract.

1.8 Post Award Conference/Periodic Progress Meetings

The Contractor shall attend a Pre-Work/Post-Award Conference convened by the COR at a time and location established after contract award. The Contracting Officer, COR, and other Government personnel will meet periodically (at least quarterly) with the Contractor to assess performance. These meetings shall be at no additional cost to the Government. The Contract Manager or designated representative shall attend all scheduled and unscheduled meetings as requested by the Government.

1.9 Contracting Officer’s Representative (COR)

The COR monitors all technical aspects of the contract and assists in contract administration IAW DFARS 202.101 and DoDI 5000.72. The COR is appointed in writing to assure the Contractor performs technical requirements, performs inspections, maintains communication, and monitors performance. The COR is not authorized to change any terms, conditions, cost, or delivery dates, or to request new work that is outside the scope of the contract.

1.10 Key Personnel

The following are considered key personnel by the Government:

• (a) Contract Manager

• (b) Alternate Contract Manager

The Contractor shall provide a Contract Manager and an Alternate Contract Manager who shall act for the Contractor when the manager is absent. The CV for each individual shall be submitted in writing to the KO and COR for approval within five (5) days after contract award {Deliverable A.013}.

The Contract Manager and Alternate must demonstrate a minimum of five (5) years of experience within the past ten (10) years servicing, maintaining, and repairing 400 Hz cycle converters or similar heavy industrial power systems. Key personnel must have full authority to act for the Contractor on all daily operational contract matters.

1.11 Identification of Contractor Employees

All Contractor personnel must identify themselves as such at all times, including proper marking of email signature blocks, answering telephones, and wearing visible identification badges. Contractor employees shall wear their Government-issued badges (or CAC) visibly always attached to the torso of their exterior garment above the belt and below the shoulders, except when safety dictates otherwise.

1.12 Contractor Workspace and Badges

Contractor workspaces (on-site staging, desks, offices) shall contain a sign signifying the space is occupied by Contractor employees. Visible badges containing the employee’s name, company name, photo, and assignment area shall be worn on site. Badges must be returned to the COR immediately upon employee termination or contract completion.

1.13 Contractor Travel

The Contractor shall provide all labor, supervision, tools, equipment, travel, and lodging required to successfully complete all scheduled maintenance and approved repairs on-site at TYAD. Travel, lodging, and mobilization expenses are not separately reimbursable under this contract and must be incorporated into the Contractor's fully loaded firm-fixed-price and T&M rates.

1.14 Other Direct Costs (ODCs)

RESERVED

1.15 Data Rights

The Government has unlimited, exclusive rights to all documents, inspection sheets, engineering reviews, and materials produced under this contract. All such materials are Government-owned and may not be used, disclosed, or sold by the Contractor without written permission from the Contracting Officer.

1.16 Non-Disclosure Requirements

Contractor personnel shall not use, disclose, reproduce, or release any proprietary or Controlled Unclassified Information (CUI) developed or obtained under this contract, except to authorized Government personnel with a strict "Need-to-Know." All sensitive information shall be handled, marked, and protected in accordance with NIST SP 800-53 (for systems operated on behalf of the agency) or NIST SP 800-171 (for internal systems).

1.17 Protection of Government and Contract Information

The Contractor shall not cite or display any contract information, pictures, names, or locations obtained through this contract on any digital or hard copy marketing tools, including company websites, social media, or brochures, IAW the Defense Imagery Management Operations Center (DIMOC) limitations.

1.18 Non-Disclosure Statements

The Contractor shall provide signed individual non-disclosure agreements for all personnel to the Government no later than five (5) calendar days prior to the commencement of on-site work {Deliverable A.014}.

1.19 Organizational Conflict of Interest (OCI)

If the Contractor becomes aware of any actual or potential OCI (as defined in FAR Subpart 9.5), the Contractor shall notify the Contracting Officer immediately and submit an OCI Mitigation Plan.

1.20 Phase In / Phase Out Period

RESERVED

1.21 Safety

1.21.1 Safety Laws, Regulations, and TYAD Standards

The Contractor is solely responsible and liable for job-site safety at all times.

Review of plans by Government personnel does not shift this liability. The Contractor shall comply with all OSHA (29 CFR 1910 and 1926), USACE EM 385-1-1, and TYAD Safety Regulation 385-1 (ISO 45001 certified site) safety standards.

1.21.1.1 Supervisor Qualifications

All direct on-site construction and maintenance supervisors, including subcontractor supervisors, must complete an OSHA 30-hour safety course.

Certificates must be submitted to the COR and Safety Office prior to starting work {Deliverable A.015}.

1.21.1.2 Activity Hazard Analysis (AHA)

Before starting any phase of work, the Contractor shall prepare and submit a detailed Job Hazard Analysis (JHA) or Activity Hazard Analysis (AHA) listing the work steps, associated hazards, and risk-mitigation controls IAW EM 385-1-1 {Deliverable A.016}.

1.21.1.3 Site-Specific Safety / Accident Prevention Plan

The Contractor shall submit a written Site-Specific Safety & Accident Prevention Plan to the Safety Office and COR before initiating any on-site activities {Deliverable A.017}.

1.21.1.4 Red Card Program

TYAD utilizes a "Red Card" program where any depot employee can halt unsafe actions. If a TYAD employee presents a Red Card, the Contractor shall immediately stop working. Work shall not resume until the COR and TYAD Safety Office evaluate the situation and authorize resumption.

1.21.1.5 Fossil Fuel Restrictions

TYAD restricts the use of fossil fuels inside buildings. Only electric or alternatively fueled material-movement equipment is permitted. Any proposed use of fossil-fueled vehicles inside must be documented with engineering justifications and scrubbers/ventilation plans and approved by the Safety Office prior to use.

1.21.1.6 Confined Space Permits

All confined spaces at TYAD are considered permit required. The Contractor must submit a Confined Space Entry Permit and checklist to the Safety Office and Fire Department through the COR and obtain a signed permit prior to entry {Deliverable A.018}.

1.21.1.7 Lockout/Tagout (LOTO)

Contractors must perform LOTO in strict accordance with 29 CFR 1910.147 (Control of Hazardous Energy) and coordinate all energy isolation events with the

COR.

1.21.1.8 Crane Lift Operations

For any crane or hoist operations, a detailed Lift Plan must be submitted to the Safety Office through the COR at least fourteen (14) days prior to the lift {Deliverable A.019}.

1.21.1.9 Crystalline Silica Control

Contractors must establish a written Silica Exposure Control Plan matching OSHA 29 CFR 1926.1153 prior to any grinding, drilling, or concrete cutting {Deliverable A.020}.

1.21.1.10 Incident and Accident Reporting

All accidents resulting in injury of any type, near misses, or property damage must be reported to the COR immediately.

• Within eight (8) hours: Report any fatality, in-patient hospitalization, amputation, or eye loss.

• Within twenty-four (24) hours: Report all other accidents or near misses.

• Within five (5) working days: Submit a formal written OSHA 301

Accident/Injury Report to the COR and KO {Deliverable A.021}.

1.22 Environmental Compliance

1.22.1 Environmental Standards and Programs

The Contractor shall perform all operations in strict conformance with TYAD Regulation 200-5 (Environmental Management System - EMS under ISO 14001) and NEPA guidelines (32 CFR 651).

1.22.1.1 Air Pollution and Odor Controls

The Contractor shall control fugitive dust and emissions. Any application of paint, epoxy, adhesive, or odor-producing materials must be coordinated with the COR prior to execution. Work should be planned for off-hours to avoid disrupting depot operations.

1.22.1.2 Hazardous Materials and Safety Data Sheets (SDSs)

The Contractor must submit current SDSs for all hazardous materials (paints, solvents, adhesives, cleaners) proposed for use to the Environmental Branch through the COR at least five (5) working days prior to the materials being brought on post {Deliverable A.022}. Legacy Material Safety Data Sheets (MSDS) are not accepted.

1.22.1.3 Hazardous Waste and Disposal

The Contractor shall safely store and label all hazardous waste generated at designated locations. If the TYAD EPA ID is used for shipping, only the Environmental Branch is authorized to sign the manifest. The Contractor must remove all unused hazardous materials upon job completion.

1.22.1.4 Refuse and C&D Debris Recycling

The Contractor shall recycle metals, cardboard, plastics, and wood IAW the depot's general recycling program. A minimum of sixty (60) percent of all non-hazardous construction and demolition (C&D) debris must be diverted from landfills. The Contractor shall submit landfill weight slips or recycling certificates to the COR quarterly {Deliverable A.023}.

1.22.1.5 Asbestos and Lead Restrictions

The Contractor must ensure all new materials used are asbestos-free. If ACM or lead paint is suspected or encountered, work must cease immediately and the Environmental Branch contacted at 570-615-7098.

1.23 Required Training

1.23.1 Anti-Terrorism (AT) Level I Training

All Contractor and subcontractor employees requiring access to TYAD shall complete AT Level I awareness training prior to the contract start date or within ten (10) days of hiring new personnel. Training is available on Joint Knowledge Online (JKO) course # JS-US007. Certificates of completion shall be submitted to the COR within ten (10) calendar days after completion {Deliverable A.024}.

Refresher training is required every twelve (12) months.

1.23.2 OPSEC Training

All Contractor and subcontractor employees must receive OPSEC Level I Initial training from the TYAD OPSEC officer within thirty (30) days of arrival on post.

The Contractor must schedule this training (in-person or via Teams) with the OPSEC branch. For annual refreshers, personnel may take the continuous online training and submit certificates of completion to the COR within ten (10) calendar days of completion {Deliverable A.025}.

1.23.3 iWATCH Training All Contractor and subcontractor employees shall be briefed on the local iWATCH program. This training informs employees of suspicious behaviors to watch for and how to report them. The training must be completed within thirty

(30) calendar days of contract award (or hire) and results/briefing logs reported to the COR NLT sixty (60) calendar days after contract award {Deliverable A.026}.

1.23.4 Information Assurance (IA) Training

All Contractor employees requiring access to Government information systems shall complete the DoD IA Cyber Awareness Training prior to system access.

Certificates of completion must be submitted to the COR within thirty (30) days of award/hire and updated every twelve (12) months {Deliverable A.027}.

1.23.5 Personally Identifiable Information (PII) Training

Contractor employees requiring access to PII shall complete the "Identifying and Safeguarding PII" training within thirty (30) calendar days of employment and submit certificates to the COR within five (5) days of completion {Deliverable A.028}.

1.24 Authorization to Perform Services in Germany

RESERVED

1.25 Notice to Proceed

• The effective date of the contract will constitute the date of notice to proceed.

• A notice to proceed letter will be issued.

• The date of the letter transmitting the contract will constitute the date of the notice to proceed.

1.26 Electromagnetic Compatibility Directive

RESERVED

1.27 Government Property and Services

For all issued Government Property (such as manuals, technical guidelines, or keys), the Contractor shall submit a Property Management Plan to the KO and Property Administrator via the COR within fifteen (15) calendar days after contract award {Deliverable A.029}.

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection

RESERVED

PART 2 - DEFINITIONS & ACRONYMS

2.1 Definitions

• Contracting Officer (KO): A person with the authority to enter, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

• Contracting Officer’s Representative (COR): An individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative surveillance functions.

• Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. This term refers specifically to the Prime Contractor.

• Contractor-Acquired Property: Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

• Day: Unless otherwise specified, a calendar day.

• Defective Service: A service output that does not meet the performance standard associated with the Performance Work Statement.

• Deliverable: Anything that can be physically or electronically delivered, such as completed systems, documents, reports, logs, or training certificates.

• Government-Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract.

• Government Property (GP): All property owned or leased by the Government, including both Government-Furnished and Contractor-Acquired property.

• High Level Objective (HLO): A key overarching, results-based objective for a project necessary to achieve the project’s vision.

• Physical Security: Part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

• Property Administrator: An authorized representative of the Contracting Officer appointed to administer contract requirements and obligations relating to Government property.

• Quality Assurance (QA): The various surveillance and inspection functions performed by the Government to determine whether a Contractor has fulfilled contract obligations.

• Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used to validate that the Contractor’s quality control is effective and meets contract requirements.

• Quality Control (QC): All necessary measures taken by the Contractor to ensure that the quality of a product or service meets contract requirements.

• Statement: The specific results-based activities required to satisfy HLOs, focusing on "what" is to be accomplished rather than prescribing "how."

• Subcontractor: One that enters into a contract with a Prime Contractor. The Government does not have privity of contract with the subcontractor.

• Workday: The number of hours per day the Contractor provides services in accordance with the contract operating hours.

• Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms

• ACM: Asbestos-Containing Material

• AHA: Activity Hazard Analysis

• AQL: Acceptable Quality Level

• AR: Army Regulation

• ALERT!: ALERT! Mass Warning Notification System

• AT: Anti-Terrorism

• CAC: Common Access Card

• C&D: Construction and Demolition

• CDR: Contract Discrepancy Report

• CFR: Code of Federal Regulations

• CLIN: Contract Line Item Number

• COR: Contracting Officer’s Representative

• CUI: Controlled Unclassified Information

• DFARS: Defense Federal Acquisition Regulation Supplement

• DoD: Department of Defense

• EB: Environmental Branch

• EMS: Environmental Management System

• FAR: Federal Acquisition Regulation

• FFP: Firm-Fixed-Price

• FPCON: Force Protection Condition

• HM: Hazardous Materials

• HW: Hazardous Waste

• IAW: In Accordance With

• ISO: International Organization for Standardization

• JHA: Job Hazard Analysis

• KO: Contracting Officer

• LOTO: Lockout / Tagout

• MWNS: Mass Warning Notification System

• NACI: National Agency Check with Inquiries

• NFPA: National Fire Protection Association

• NIST: National Institute of Standards and Technology

• NLT: No Later Than

• ODC: Other Direct Cost

• OPSEC: Operations Security

• OSHA: Occupational Safety and Health Administration

• PM: Preventative Maintenance

• POC: Point of Contact

• PRS: Performance Requirements Summary

• PWS: Performance Work Statement

• RDO: Regular Day Off

• SCR: Service Contract Report

• SDS: Safety Data Sheet

• SOP: Standard Operating Procedure

• STD: Standard

• T&M: Time & Materials

• TARP: Threat Awareness and Reporting Program

• TYAD: Tobyhanna Army Depot

• UOM: Unit of Measure

• UXO: Unexploded Ordnance

PART 3 - GOVERNMENT PROPERTY AND SERVICES

3.1 Services

RESERVED

3.2 Facilities

The Government will provide on-site physical access to the workspaces, buildings, and pads where the forty (40) 400 Hz cycle converters are located.

This is considered incidental property access. The Contractor shall use reasonable care to avoid damaging existing buildings and equipment IAW FAR 52.237-2.

3.3 Utilities

The Government will provide necessary electricity and water at all converter sites for the Contractor's use in the performance of services under this contract. The Contractor shall instruct employees in utilities conservation practices and operate under conditions precluding waste.

3.4 Equipment

RESERVED. The Contractor is responsible for bringing all tools, diagnostic systems, and load-testing equipment.

3.5 Special Tooling and Test Equipment

RESERVED

3.6 Materials

The Government will provide access to manufacturers’ service and technical manuals, operating schedules, local depot regulations, and safety videos required for performance.

3.7 Training

The Government will provide on-site iWATCH training, OPSEC Level I Initial briefings, and UXO recognition training (if performing within UXO-restricted zones) at no cost to the Contractor.

3.8 Common Access Cards (CAC)

The Government will facilitate CAC issuance via the Trusted Associate Sponsorship System (TASS) to authorized personnel whose roles meet the physical and network access requirements outlined in Paragraph 1.6.3.4.

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General

The Contractor shall furnish all supervision, labor, diagnostic test equipment, tools, spare parts, office supplies, PPE, transportation, travel, and lodging necessary to perform all preventative maintenance, troubleshooting, and repairs described in this PWS.

4.2 Secret Facility Clearance

RESERVED unless specified otherwise in the DD Form 254.

4.3 Materials

The Contractor shall supply all filters, fluids, fuses, indicator bulbs, blowers, cooling fans, capacitors, circuit boards, cables, and other replacement components required to service or repair the converters. All materials used must meet original equipment manufacturer (OEM) specifications. Materials provided under T&M CLIN 0002 shall be invoiced at cost.

4.4 Vehicles and Equipment

The Contractor shall provide all necessary service vehicles and equipment to perform on-site work. All vehicles and trailers must be prominently marked with the company name on both sides and meet local, state, and TYAD traffic, safety, and environmental regulations. No GSA vehicles will be provided.

4.5 Insurance Requirements

The Contractor shall procure and maintain the following minimum insurance coverage during the entire period of performance:

• (a) Worker's Compensation and Employer's Liability: Compliant with Federal and State workers’ compensation statutes. Employer's liability coverage must be at least $100,000.

• (b) General Liability: Comprehensive bodily injury liability written on the comprehensive form of at least $500,000 per occurrence.

• (c) Automobile Liability: Covering all owned, rented, or leased vehicles used on the installation. Minimum coverage of $200,000 per person and $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage.

PART 5 - SPECIFIC TASKS

5.1 Basic Services

The Contractor shall provide professional inspecting, testing, adjusting, preventative maintenance, and unscheduled/emergency repair services for forty

(40) 400 Hz cycle converters located at Tobyhanna Army Depot (converter locations and characteristics to follow at a later date) to ensure they are fully operational under load.

5.2 Tasks

5.2.1 Preventative Maintenance Services (CLIN 0001 - FFP)

5.2.1.1 TIER I Preventative Maintenance (Quarterly / Every 3 Months) The Contractor shall perform TIER I PM on all designated TIER I units on a quarterly basis (four visits per year per designated unit). PM must be scheduled with the COR at least one month prior to execution.

Tasks include:

• (a) Inspect for proper operation under load and identify potential mechanical or electrical problems.

• (b) Disconnect all input power and implement Lockout/Tagout (LOTO) protocols.

• (c) Open all panel doors and remove covers to visually inspect for loose connections, signs of deterioration, debris, and charring. This must include power connections, cables, capacitors, transformers, semi-conductors, wiring harnesses, PCBs, circuit breakers, and power supplies.

• (d) Clean or replace all filters, vacuum the interior, and perform a complete unit cleaning.

• (e) Re-energize the system and verify input and output voltages/wattages, ensuring all meters and indicator lights function correctly. Take corrective actions if metrics are out of tolerance.

• (f) Demonstrate proper operation under load to Government representatives.

• (g) Deliver a detailed, written PM and Inspection Report to the COR within fifteen (15) calendar days of service {Deliverable A.030}.

• Standard (STD): All designated TIER I units must receive complete PM quarterly IAW manufacturer specifications.

• Acceptable Quality Level (AQL): 100% compliant.

(a) Inspect for proper operation under load and identify potential mechanical or electrical problems.

(b) Disconnect all input power and implement Lockout/Tagout (LOTO) protocols.

(c) Open all panel doors and remove covers to visually inspect for loose connections, signs of deterioration, debris, and charring. This must include power connections, cables, capacitors, transformers, semi-conductors, wiring harnesses, PCBs, circuit breakers, and power supplies.

(d) Clean or replace all filters, vacuum the interior, and perform a complete unit cleaning.

(e) Re-energize the system and verify input and output voltages/wattages, ensuring all meters and indicator lights function correctly. Take corrective actions if metrics are out of tolerance.

(f) Demonstrate proper operation under load to Government representatives.

(g) Deliver a detailed, written PM and Inspection Report to the COR within fifteen

(15) calendar days of service {Deliverable A.030}.

Standard (STD): All designated TIER I units must receive complete PM quarterly IAW manufacturer specifications.

Acceptable Quality Level (AQL): 100% compliant.

5.2.1.2 TIER II Preventative Maintenance (Semi-Annual / Every 6 Months) The Contractor shall perform TIER II PM on all designated TIER II units semi-annually (two visits per year per designated unit), scheduled at least one month prior with the COR.

Tasks include:

• (a) Perform all service steps outlined in Paragraph 5.2.1.1 (a through f).

• (b) Deliver a detailed, written semi-annual Inspection Report to the COR within fifteen (15) calendar days of service {Deliverable A.031}.

• Standard (STD): All designated TIER II units must receive complete PM semi-annually IAW manufacturer specifications.

(a) Perform all service steps outlined in Paragraph 5.2.1.1 (a through f).

(b) Deliver a detailed, written semi-annual Inspection Report to the COR within fifteen (15) calendar days of service {Deliverable A.031}.

Standard (STD): All designated TIER II units must receive complete PM semi-annually IAW manufacturer specifications.

Acceptable Quality Level (AQL): 100% compliant.

5.2.1.3 TIER III Preventative Maintenance (Annual / Once Yearly) The Contractor shall perform TIER III PM annually (one visit per year per designated unit) on units that are idle, in storage, or utilized as temporary units. If an idle/storage unit is pulled into active service to replace a TIER I or II unit, it shall transition immediately to the respective active TIER schedule for the remainder of the contract.

Tasks include:

• (a) Perform a visual housekeeping inspection, check the unit for working order, and complete all service steps outlined in Paragraph 5.2.1.1 (a through f).

• (b) Deliver a detailed, written annual Inspection Report to the COR within fifteen (15) calendar days of service {Deliverable A.032}.

• Standard (STD): All designated TIER III units must receive complete PM annually IAW manufacturer specifications.

(a) Perform a visual housekeeping inspection, check the unit for working order, and complete all service steps outlined in Paragraph 5.2.1.1 (a through f).

(b) Deliver a detailed, written annual Inspection Report to the COR within fifteen

(15) calendar days of service {Deliverable A.032}.

Standard (STD): All designated TIER III units must receive complete PM annually IAW manufacturer specifications.

Acceptable Quality Level (AQL): 100% compliant.

5.2.2 Emergency and Unscheduled Support Services (CLIN 0002 - T&M)

5.2.2.1 Emergency Support Services / Unscheduled Repairs

Emergency calls are defined as any converter malfunction that threatens to cause a system to become inoperable. The Contractor shall provide a qualified, trained technician on-site for emergency troubleshooting and repair.

Tasks include:

• (a) Response Time: The Contractor must have a technician on-site within forty-eight (48) hours of an emergency call. A maximum response time of seventy-two (72) hours is the absolute mandatory ceiling.

• (b) Troubleshooting & Quote: On-site, the technician shall diagnose the failure and submit a detailed quote (identifying parts at cost and labor hours) to the

COR.

• (c) Approval: The Contractor shall not commence repair work without prior written authorization from the COR.

• (d) Repair & Load Testing: Upon approval, the Contractor shall install all parts needed to restore the converter to fully operational status under "load" conditions.

• (e) Reporting: The Contractor shall submit a written repair report describing the failure, repairs executed, and replacement parts used to the COR within fifteen (15) calendar days of completion {Deliverable A.033}.

• Standard (STD): Technician must arrive on-site within 48 hours of notification.

Repairs must be fully completed to restore load operations.

• Acceptable Quality Level (AQL): Zero deviation from the 48-hour response standard, and 100% compliance with COR authorizations.

(a) Response Time: The Contractor must have a technician on-site within forty-eight (48) hours of an emergency call. A maximum response time of seventy-two

(72) hours is the absolute mandatory ceiling.

(b) Troubleshooting & Quote: On-site, the technician shall diagnose the failure and submit a detailed quote (identifying parts at cost and labor hours) to the

COR.

(c) Approval: The Contractor shall not commence repair work without prior written authorization from the COR.

(d) Repair & Load Testing: Upon approval, the Contractor shall install all parts needed to restore the converter to fully operational status under "load" conditions.

(e) Reporting: The Contractor shall submit a written repair report describing the failure, repairs executed, and replacement parts used to the COR within fifteen

(15) calendar days of completion {Deliverable A.033}.

Standard (STD): Technician must arrive on-site within 48 hours of notification.

Repairs must be completed to restore load operations.

Acceptable Quality Level (AQL): Zero deviation from the 48-hour response standard, and 100% compliance with COR authorizations.

5.2.2.2 Unscheduled Minor Repairs

Unscheduled minor repairs comprise fixing or replacing cooling fans, blowers, capacitors, fuses, light bulbs, and circuit cards, or any additional work identified during preventive maintenance.

• (a) The Contractor shall submit a detailed price quote (breakdown of parts and labor hours at agreed T&M fully burdened rates) to the COR.

• (b) No minor repairs shall commence without written approval from the COR.

• (c) Minor repairs shall be performed in accordance with standard industry practices, manufacturer's guidelines, and safety codes.

• Standard (STD): Minor repairs must be completed IAW the timeline and cost approved in the COR quote.

• Acceptable Quality Level (AQL): Pass / Fail.

(a) The Contractor shall submit a detailed price quote (breakdown of parts and labor hours at agreed T&M fully burdened rates) to the COR.

(b) No minor repairs shall commence without written approval from the COR.

(c) Minor repairs shall be performed in accordance with standard industry practices, manufacturer's guidelines, and safety codes.

Standard (STD): Minor repairs must be completed IAW the timeline and cost approved in the COR quote.

Acceptable Quality Level (AQL): Pass / Fail.

5.2.2.3 T&M Rules and Ceilings

• Material Cost: All parts, material, and equipment shall be invoiced at cost only. No markup, indirect costs, fees, or lease costs for tools/equipment not permanently incorporated into the 400 Hz converters are permitted. Landfill disposal slips or shipping documents must support billing if applicable.

• Incremental Funding: The T&M CLIN is incrementally funded. The Contractor exceeds the currently funded amount at their own risk. The Contractor shall notify the COR in writing immediately upon reaching eighty (80) percent of the funded T&M ceiling.

PRS # Performance

Objective Standard Acceptable

Quality Levels (AQLs)

Method of Surveillance

PRS #1 Scheduled Preventative

PM must be performed

Zero deviation from the

100% Inspection of

Maintenance

(TIER I, II, III)

(PWS 5.2.1.1,

5.2.1.2, 5.2.1.3) The Contractor shall perform scheduled PM, filters, testing, and cleaning for all 39 active converters IAW manufacturer specs.

quarterly (TIER I), semi-annually (TIER II), or annually

(TIER III).

Submit detailed PM report NLT 15 days post-service.

scheduled frequency; no more than 1 late report per option year.

maintenance logs and PM reports.

PRS #2 Emergency / Unscheduled Repairs (PWS 5.2.2.1) The Contractor shall provide qualified technicians to repair converters upon emergency call out.

Technician must arrive on-site within 48 hours of notification.

System must be restored under load IAW approved quote.

Zero deviation from the 48-hour response standard;

100% compliance with COR quotes.

100% Inspection of response logs and service invoices.

PRS #3 Security and Access Control (PWS 1.6.3) The Contractor shall submit background checks, ELTY 648-C forms, and return badges/passes.

Submit ELTY 648-C at least 10 days prior to visits. Return badges within 3 days of employee exit or contract end.

100% compliance;

zero security violations.

100% Inspection by COR and Security Branch.

PRS #4 Safety and Environmental Compliance

(PWS 1.21 &

1.22) The Contractor shall submit AHA/JHAs, Site Safety Plans, SDSs, LOTO records, and C&D recycling weight slips.

Submit SDSs 5 days prior to post access.

Maintain a minimum 60% C&D recycling diversion rate.

Compliance with Red Cards.

Zero safety incidents;

100% compliance with permits and LOTO.

Periodic Inspections & Safety Audits by COR and Safety Office.

ATTACHMENT 1 - ESTIMATED WORKLOAD DATA

Item Labor

Category Unit of Measure

(UOM)

Estimated Quantity (Annual)

Fully Burdened Rate

Total Cost

1 Project / Contract Manager

Hours 160 To be proposed

TBP

2 Lead Power Systems Technician

Hours 480 To be proposed

TBP

3 Service Technician

Hours 960 To be proposed

TBP

4 Quality Control Manager

Hours 80 To be proposed

TBP

ATTACHMENT 2 - HISTORICAL WORKLOAD DATA

RESERVED

ATTACHMENT 3 - GOVERNMENT-FURNISHED PROPERTY (GFP)

RESERVED (Incidental access only to building facilities, electrical lines, and converter equipment on site).

ATTACHMENT 4 - 400 Hz CONVERTER LOCATIONS AND CHARACTERISTICS To follow at a later date.