3rd Wing XP ACE HVAC Systems
Closed Solicitation Posted
- Solicitation number
- FA500025QHVAC
- Agency
-
Pacific Air Forces
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- Alaska 99506, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Pacific Air Forces is seeking to procure eleven (11) 5-Ton HVAC/Environmental Control Units (ECUs) for the 3rd Wing at Joint Base Elmendorf-Richardson in Anchorage, Alaska. The solicitation requires highly specialized HVAC units with specific technical characteristics, including a minimum 61,000 BTU/HR cooling capacity, 2,000 CFM airflow, and integrated 14-inch diameter supply and return connections. Each unit must be mounted on a metal frame cart with all-terrain wheels, an integrated braking system, and stacking capabilities. The government will evaluate proposals using a lowest-priced, technically acceptable (LPTA) methodology, with strict adherence to detailed salient characteristics. Critical deadlines include questions due by December 31, 2024, and quote submissions due by 2:00 PM Alaska Standard Time on January 10, 2025.
The solicitation is designated as a total small business set-aside under NAICS code 333415 with a size standard of 1,250 employees. The units must meet precise specifications, including maximum dimensions of 65" long x 40" wide x 55" tall, total weight under 700 pounds, and single-phase 50A 125/250V power requirements with a 30-50 foot UL-rated power cord. Each HVAC unit requires a comprehensive accessory package, including a 20-foot cord integrated thermostat system, protective controller case, CAT 5 RJ45 connectors, and 5-25 foot flexible supply and return ducts. The performance location is Anchorage, Alaska 99506, with delivery required to Joint Base Elmendorf-Richardson. While the exact award value is not specified, the government intends to establish a single firm-fixed price contract, though current funding availability is not confirmed.
Notice text
6 versions
Update #6 · Latest ·
** 14 Janruary 2025 **
- Extend date quotes are due to 15 Jan 2025
______________________________________________________________________________
** 8 Janruary 2025 **
- Insert required delivery information: "Delivery required within 24 weeks after issuance of contract award".
_____
Q:What ambient temperature is required for achieving the 61,000 Btu/hr cooling capacity?
A:Unsure. This is the capacity of our current units.
Q:Would a voltage of 230V, 1ph, 60Hz be acceptable?
A:Yes, but must have the required CS6365 plug and cord.
Q:The requirement specifies ECU dimensions of 65 inches long, 40 inches wide, and 55 inches tall but does not mention dimensional restrictions for the cart. Would total cart dimensions of 105.6” L x 67.5” W x 67.9” H be acceptable? If not, what are the Cart dimensions restrictions?
A:Cart is dimensions is included in our requirements. 105.6 inches long will NOT work.
Q:When is the required delivery timeline?
A: ASAP, but 1 May 2025 is acceptable
Q:Is the Government open to covering non-recurring engineering (NRE) costs for modifying an existing design to meet all requirements?
A: No.
_________________________________________________________________________
** 06 Janruary 2025 **
- Incorporate Attachment I - ACE HVAC Salient Characteristics_2_Oct_24
- Extend date quotes are due to 14 Jan 2025
______________________________________________________________________________
** 03 Janruary 2025 ** Answers to questions presented during the initital solicitation period posted as an attachment.
______________________________________________________________________________
Eleven (11) each 5-Ton HVAC/ECU units MUST meet the following salient characteristics in order to be found to be technically acceptable; variations will not be accepted unless otherwise stated herein.
1. Minimum of 61,000 BTU/HR cooling capacity
2. Minimum of 2,000 CFM
3. ECU must have 14-inch diameter integrated supply and return connections (adaptations acceptable as long as all other salient characteristics are met).
4. Each unit must include a 14-inch diameter flexible supply duct and a 14-inch. diameter flexible return ducts with a means to securely attach to the inlet and outlet ports of the HVAC, each a minimum of 5-foot in length, no longer than 25 feet.
5. Equipped with integrated thermostat system/controller with a minimum of 20-foot cord.
6. Controller must be equipped with a protective case for transportation and storage when not in use must be provided for the thermostat/controller.
7. The connection between thermostat/controller and HVAC unit must be CAT 5 with RJ45 connectors
8. Each unit must be equipped with a metal frame cart
9. Cart must be steerable
10. Be equipped with an integrated braking system
11. Cart must enable the stacking of multiple HVAC units
12. Cart must include integrated top rack
13. Cart must include wheels/tires designed for, and capable of transportation on all terrain environments
14. Wheels/tires designed for hard surfaces are not acceptable
15. ECU total over dimensions must not exceed:
a. 65-inches long
b. 40-inches wide
c. 55-inches tall
16.ECU and all attachments must not exceed total overall weight of 700 pounds per unit
17. ECU must only accept Single phase 50A 125/250V power
18. ECU must include a minimum of a 30-foot and a maximum of 50-foot, UL-Rated power supply cord with 50A CS6365 plug
Update #5 ·
** 8 Janruary 2025 **
- Insert required delivery information: "Delivery required within 24 weeks after issuance of contract award".
_____
Q:What ambient temperature is required for achieving the 61,000 Btu/hr cooling capacity?
A:Unsure. This is the capacity of our current units.
Q:Would a voltage of 230V, 1ph, 60Hz be acceptable?
A:Yes, but must have the required CS6365 plug and cord.
Q:The requirement specifies ECU dimensions of 65 inches long, 40 inches wide, and 55 inches tall but does not mention dimensional restrictions for the cart. Would total cart dimensions of 105.6” L x 67.5” W x 67.9” H be acceptable? If not, what are the Cart dimensions restrictions?
A:Cart is dimensions is included in our requirements. 105.6 inches long will NOT work.
Q:When is the required delivery timeline?
A: ASAP, but 1 May 2025 is acceptable
Q:Is the Government open to covering non-recurring engineering (NRE) costs for modifying an existing design to meet all requirements?
A: No.
_________________________________________________________________________
** 06 Janruary 2025 **
- Incorporate Attachment I - ACE HVAC Salient Characteristics_2_Oct_24
- Extend date quotes are due to 14 Jan 2025
______________________________________________________________________________
** 03 Janruary 2025 ** Answers to questions presented during the initital solicitation period posted as an attachment.
______________________________________________________________________________
Eleven (11) each 5-Ton HVAC/ECU units MUST meet the following salient characteristics in order to be found to be technically acceptable; variations will not be accepted unless otherwise stated herein.
1. Minimum of 61,000 BTU/HR cooling capacity
2. Minimum of 2,000 CFM
3. ECU must have 14-inch diameter integrated supply and return connections (adaptations acceptable as long as all other salient characteristics are met).
4. Each unit must include a 14-inch diameter flexible supply duct and a 14-inch. diameter flexible return ducts with a means to securely attach to the inlet and outlet ports of the HVAC, each a minimum of 5-foot in length, no longer than 25 feet.
5. Equipped with integrated thermostat system/controller with a minimum of 20-foot cord.
6. Controller must be equipped with a protective case for transportation and storage when not in use must be provided for the thermostat/controller.
7. The connection between thermostat/controller and HVAC unit must be CAT 5 with RJ45 connectors
8. Each unit must be equipped with a metal frame cart
9. Cart must be steerable
10. Be equipped with an integrated braking system
11. Cart must enable the stacking of multiple HVAC units
12. Cart must include integrated top rack
13. Cart must include wheels/tires designed for, and capable of transportation on all terrain environments
14. Wheels/tires designed for hard surfaces are not acceptable
15. ECU total over dimensions must not exceed:
a. 65-inches long
b. 40-inches wide
c. 55-inches tall
16.ECU and all attachments must not exceed total overall weight of 700 pounds per unit
17. ECU must only accept Single phase 50A 125/250V power
18. ECU must include a minimum of a 30-foot and a maximum of 50-foot, UL-Rated power supply cord with 50A CS6365 plug
Update #4 ·
** 8 Janruary 2025 **
- Insert required delivery information: "Delivery required within 24 weeks after issuance of contract award".
______________________________________________________________________________
** 06 Janruary 2025 **
- Incorporate Attachment I - ACE HVAC Salient Characteristics_2_Oct_24
- Extend date quotes are due to 14 Jan 2025
______________________________________________________________________________
** 03 Janruary 2025 ** Answers to questions presented during the initital solicitation period posted as an attachment.
______________________________________________________________________________
Eleven (11) each 5-Ton HVAC/ECU units MUST meet the following salient characteristics in order to be found to be technically acceptable; variations will not be accepted unless otherwise stated herein.
1. Minimum of 61,000 BTU/HR cooling capacity
2. Minimum of 2,000 CFM
3. ECU must have 14-inch diameter integrated supply and return connections (adaptations acceptable as long as all other salient characteristics are met).
4. Each unit must include a 14-inch diameter flexible supply duct and a 14-inch. diameter flexible return ducts with a means to securely attach to the inlet and outlet ports of the HVAC, each a minimum of 5-foot in length, no longer than 25 feet.
5. Equipped with integrated thermostat system/controller with a minimum of 20-foot cord.
6. Controller must be equipped with a protective case for transportation and storage when not in use must be provided for the thermostat/controller.
7. The connection between thermostat/controller and HVAC unit must be CAT 5 with RJ45 connectors
8. Each unit must be equipped with a metal frame cart
9. Cart must be steerable
10. Be equipped with an integrated braking system
11. Cart must enable the stacking of multiple HVAC units
12. Cart must include integrated top rack
13. Cart must include wheels/tires designed for, and capable of transportation on all terrain environments
14. Wheels/tires designed for hard surfaces are not acceptable
15. ECU total over dimensions must not exceed:
a. 65-inches long
b. 40-inches wide
c. 55-inches tall
16.ECU and all attachments must not exceed total overall weight of 700 pounds per unit
17. ECU must only accept Single phase 50A 125/250V power
18. ECU must include a minimum of a 30-foot and a maximum of 50-foot, UL-Rated power supply cord with 50A CS6365 plug
Update #3 ·
** 06 Janruary 2025 **
- Incorporate Attachment I - ACE HVAC Salient Characteristics_2_Oct_24
- Extend date quotes are due to 14 Jan 2025
______________________________________________________________________________
** 03 Janruary 2025 ** Answers to questions presented during the initital solicitation period posted as an attachment.
______________________________________________________________________________
Eleven (11) each 5-Ton HVAC/ECU units MUST meet the following salient characteristics in order to be found to be technically acceptable; variations will not be accepted unless otherwise stated herein.
1. Minimum of 61,000 BTU/HR cooling capacity
2. Minimum of 2,000 CFM
3. ECU must have 14-inch diameter integrated supply and return connections (adaptations acceptable as long as all other salient characteristics are met).
4. Each unit must include a 14-inch diameter flexible supply duct and a 14-inch. diameter flexible return ducts with a means to securely attach to the inlet and outlet ports of the HVAC, each a minimum of 5-foot in length, no longer than 25 feet.
5. Equipped with integrated thermostat system/controller with a minimum of 20-foot cord.
6. Controller must be equipped with a protective case for transportation and storage when not in use must be provided for the thermostat/controller.
7. The connection between thermostat/controller and HVAC unit must be CAT 5 with RJ45 connectors
8. Each unit must be equipped with a metal frame cart
9. Cart must be steerable
10. Be equipped with an integrated braking system
11. Cart must enable the stacking of multiple HVAC units
12. Cart must include integrated top rack
13. Cart must include wheels/tires designed for, and capable of transportation on all terrain environments
14. Wheels/tires designed for hard surfaces are not acceptable
15. ECU total over dimensions must not exceed:
a. 65-inches long
b. 40-inches wide
c. 55-inches tall
16.ECU and all attachments must not exceed total overall weight of 700 pounds per unit
17. ECU must only accept Single phase 50A 125/250V power
18. ECU must include a minimum of a 30-foot and a maximum of 50-foot, UL-Rated power supply cord with 50A CS6365 plug
Update #2 ·
** 03 Janruary 2025 ** Answers to questions presented during the initital solicitation period posted as an attachment.
______________________________________________________________________________
Eleven (11) each 5-Ton HVAC/ECU units MUST meet the following salient characteristics in order to be found to be technically acceptable; variations will not be accepted unless otherwise stated herein.
1. Minimum of 61,000 BTU/HR cooling capacity
2. Minimum of 2,000 CFM
3. ECU must have 14-inch diameter integrated supply and return connections (adaptations acceptable as long as all other salient characteristics are met).
4. Each unit must include a 14-inch diameter flexible supply duct and a 14-inch. diameter flexible return ducts with a means to securely attach to the inlet and outlet ports of the HVAC, each a minimum of 5-foot in length, no longer than 25 feet.
5. Equipped with integrated thermostat system/controller with a minimum of 20-foot cord.
6. Controller must be equipped with a protective case for transportation and storage when not in use must be provided for the thermostat/controller.
7. The connection between thermostat/controller and HVAC unit must be CAT 5 with RJ45 connectors
8. Each unit must be equipped with a metal frame cart
9. Cart must be steerable
10. Be equipped with an integrated braking system
11. Cart must enable the stacking of multiple HVAC units
12. Cart must include integrated top rack
13. Cart must include wheels/tires designed for, and capable of transportation on all terrain environments
14. Wheels/tires designed for hard surfaces are not acceptable
15. ECU total over dimensions must not exceed:
a. 65-inches long
b. 40-inches wide
c. 55-inches tall
16.ECU and all attachments must not exceed total overall weight of 700 pounds per unit
17. ECU must only accept Single phase 50A 125/250V power
18. ECU must include a minimum of a 30-foot and a maximum of 50-foot, UL-Rated power supply cord with 50A CS6365 plug
Update #1 ·
Eleven (11) each 5-Ton HVAC/ECU units MUST meet the following salient characteristics in order to be found to be technically acceptable; variations will not be accepted unless otherwise stated herein.
1. Minimum of 61,000 BTU/HR cooling capacity
2. Minimum of 2,000 CFM
3. ECU must have 14-inch diameter integrated supply and return connections (adaptations acceptable as long as all other salient characteristics are met).
4. Each unit must include a 14-inch diameter flexible supply duct and a 14-inch. diameter flexible return ducts with a means to securely attach to the inlet and outlet ports of the HVAC, each a minimum of 5-foot in length, no longer than 25 feet.
5. Equipped with integrated thermostat system/controller with a minimum of 20-foot cord.
6. Controller must be equipped with a protective case for transportation and storage when not in use must be provided for the thermostat/controller.
7. The connection between thermostat/controller and HVAC unit must be CAT 5 with RJ45 connectors
8. Each unit must be equipped with a metal frame cart
9. Cart must be steerable
10. Be equipped with an integrated braking system
11. Cart must enable the stacking of multiple HVAC units
12. Cart must include integrated top rack
13. Cart must include wheels/tires designed for, and capable of transportation on all terrain environments
14. Wheels/tires designed for hard surfaces are not acceptable
15. ECU total over dimensions must not exceed:
a. 65-inches long
b. 40-inches wide
c. 55-inches tall
16.ECU and all attachments must not exceed total overall weight of 700 pounds per unit
17. ECU must only accept Single phase 50A 125/250V power
18. ECU must include a minimum of a 30-foot and a maximum of 50-foot, UL-Rated power supply cord with 50A CS6365 plug
Files
| File | Type | Posted |
|---|---|---|
| Attachment I - ACE HVAC Salient Characteristics_2_Oct_24.pdf | ||
| 3rd Wing XP ACE HVAC Systems_Solicitation QandA_3_Jan 2025.docx | DOCX document | |
| ACE_HVAC_Combo.pdf |
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