36C78626Q50005 Fort Sheridan Grounds Maintenance -- S208

The Department of Veterans Affairs National Cemetery Administration is soliciting comprehensive grounds maintenance services for Fort Sheridan National Cemetery in Lake Forest, Illinois, under solicitation number 36C78626Q50005. The contractor will provide extensive landscaping and maintenance services including mowing, trimming, edging, fertilization, herbicide applications, headstone cleaning and realignment, tree pruning, snow removal, and specialized cemetery preservation activities totaling 34 distinct service line items. All work must be performed with utmost reverence and dignity appropriate for a national shrine honoring veterans, with specific performance standards outlined in the Quality Assurance Surveillance Plan that include minimum acceptable levels and desired performance levels for each task. The evaluation will use a Lowest-Priced, Technically Acceptable (LPTA) approach, assessing vendor capabilities including possession of a current Illinois commercial pesticide/herbicide license, proven grounds maintenance experience at comparable cemeteries, and a qualified site manager with at least four years of supervisory experience. Critical dates include a mandatory site visit on October 2, 2025 at 10:00am CT and a proposal submission deadline of 12:00pm CT on October 10, 2025.

This opportunity is designated as a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB), and no incumbent contractor is identified in the documentation. The contract structure includes a base period from November 1, 2025 through October 31, 2026, with four additional one-year option periods potentially extending through October 31, 2030, creating a total possible contract duration of five years. The contract has a guaranteed minimum value of $5,000 and a maximum aggregate value of $2,500,000 across all periods, structured as an Indefinite-Delivery, Indefinite-Quantity requirement. Services will be performed at Fort Sheridan National Cemetery located on Vattman Road in Lake Bluff, Illinois, with work typically conducted Monday through Friday during normal cemetery hours, though weekend or holiday work may be required for interments or ceremonies. The scope includes maintaining approximately 14,802 square feet of turf renovation areas, conducting 34 mowing cycles annually, and performing 900 headstone raise and realignment services among the numerous specified maintenance activities.