3510--ScrubX Machine Kansas City VA Medical Center

The Department of Veterans Affairs, Veterans Integrated Service Network 15, Network Contracting Office (NCO) 15 is conducting market research through a Sources Sought Notice to identify qualified vendors capable of supplying and installing a ScrubX Machine system for the Kansas City VA Medical Center in Kansas City, Missouri. The procurement involves an automated scrub and linen dispensing system that includes multiple dispensing units, remote receivers, and web-based tracking technology designed to manage clean and soiled scrubs and linen suits for VA staff. Potential vendors must demonstrate their capability to provide this equipment and past performance on similar government contracts, including relevant references and completed projects. Vendors are required to submit company information, a statement of capability demonstrating experience with furniture and dispensing systems, and clarification of their status as a manufacturer, distributor, or both. All responses, including questions and vendor information, must be submitted by 10:00 a.m. Central Standard Time on November 24, 2025, to Contracting Officer Paul Dixon at paul.dixon@va.gov or 913-946-1109; notably, this is a market research announcement only and does not constitute a formal request for proposals or commitment to award.

This procurement is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), meaning only vendors meeting this certification requirement are eligible to respond. The solicitation does not identify any incumbent contractors or existing vendors. No specific award value or budget range is disclosed in this Sources Sought Notice, as the government is still in the market research phase to assess vendor availability and capability. The system specifications detail multiple units including two large-volume scrub dispensers, two remote receivers, and three dispenser/receiver units, all requiring specific electrical and data connectivity and featuring touchscreen interfaces with credit-based access control. The contract will include installation, startup, training, a one-year warranty covering equipment defects, and a system master kit with web-based management software provided by the contractor, with all travel and shipping costs the responsibility of the vendor. Compliance with VA, federal, and industry safety standards, along with strict adherence to security and confidentiality protocols, represents critical contractual requirements for this procurement.