3510--ScrubX Machine Kansas City VA Medical Center

The Department of Veterans Affairs Veterans Integrated Service Network 15 is soliciting bids for ScrubEx Dispensing Machines to be installed at the Kansas City VA Medical Center. The procurement involves automated scrub and linen dispensing systems with multiple machine configurations, including Large Volume Dispensers, Remote Receivers, and Combination Units featuring touchscreen technology designed to track and manage scrub suit and linen distribution for healthcare staff. Key contract requirements include rapid dispensing capability (under 5 seconds), credit-based access control, web-based tracking technology, and the ability to track clean and soiled scrub suit exchanges. The machines require standard electrical outlets and hospital data network connections for operation. The solicitation was posted on December 1, 2025, with a proposal due date of December 29, 2025, providing potential bidders approximately 28 days to prepare and submit their responses.

This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside contract, restricting competition to eligible SDVOSB firms. The contract performance period is scheduled from February 27, 2026 to March 31, 2026, allowing approximately one month for equipment installation, start-up, training, and customer server configuration. The equipment will be deployed across multiple locations within the Kansas City VA Medical Center, with specific installations in operating room and catheterization lab areas. The scope of work includes installation services, staff training, and web-based tracking system configuration. While specific award values and exact quantities are not disclosed in the available solicitation documentation, the contract represents a specialized medical equipment procurement supporting the VA's operational needs in scrub and linen management.