23rd Annual Symposium Hotel & AV Support

The Department of the Navy Naval Supply Systems Command is soliciting hotel and audiovisual support services for the Naval Postgraduate School's 23rd Annual Acquisition Research Symposium and Innovation Summit. The procurement requires a single facility located within five miles of Naval Postgraduate School in Monterey, California, that can provide a 4,600 square-foot command center space, a block of 15 sleeping rooms at the federal per diem rate of $199 per night, event coordination, and professional AV technical support with staff possessing a minimum of two years of experience. The contractor must execute two half-day practice sessions on May 4-5, 2026, and operate the live event May 6-7 from 5:00 a.m. to 2:30 p.m. and 1:00 p.m., respectively, supporting two keynote addresses and twelve concurrent webinar sessions using Microsoft Teams. Award will be made using a Lowest Price Technically Acceptable (LPTA) best value analysis under FAR Part 13 Simplified Acquisition Procedures, with evaluation based on Technical Approach (rated Acceptable or Unacceptable), Price Quote, and Responsibility Determination. The proposal due date is February 26, 2026, at 9:30 a.m. Pacific Time, with questions due by February 24, 2026.

This solicitation is being conducted as Full and Open Competition with no set-aside restrictions, though HUBZone preferences are applicable. The incumbent contractor is Tucson Hotels LP dba Embassy Suites by Hilton Monterey under the previous contract valued at $156,998.13. Award value for this solicitation will be firm fixed price based on the total cost of three quoted components: hotel room block rates, conference space and accessories, and audiovisual technical services. The contract period extends from the date of award through May 10, 2026, with all performance conducted at the vendor's facility in Monterey, California. The contractor must provide a dedicated Symposium Facility Representative available during specified hours throughout the event period, ensure WiFi coverage for the entire command center from May 4-7 between 5:00 a.m. and 3:00 p.m. Pacific Time, and ensure all personnel are U.S. citizens with required OPSEC and counterintelligence training completed within 30 days of contract award.