4.02a Section L & M.docx

SECTION L. INSTRUCTIONS TO OFFERORS

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023)

ADDENDUM TO FAR 52.212-1

The Government contemplates award of a firm fixed price (FFP) purchase order from this solicitation. The resultant purchase order is for Hotel and AV Support in support of the 23rd Annual Acquisition Research Symposium and Innovation Summit in accordance with the Performance Work Statement (PWS) provided herein. This solicitation is being competed as Full and Open Competition.

Award shall be based on best value Lowest Price Technically Acceptable (LPTA) Analysis in accordance with Federal Acquisition Procedures (FAR) Part 13 Simplified Acquisition Procedures.

Questions regarding this procurement must be submitted via e-mail; other methods of questions submittal will not be acknowledged. The Government will make every attempt to answer all questions in a timely manner. All questions and answers will be posted for viewing by all other potential offerors. The deadline to submit questions is two (2) business day prior to closing of this solicitation.

Offerors need only submit their own quote by the solicitation closing that include the following:

1.0 Technical Approach

Offeror must demonstrate how it will accomplish deliverables and tasks as described in the PWS. Offeror shall provide a detailed narrative of how it will address problems, to include but not be limited to resources needed and expertise available. The plan will also outline the processes in place or to be implemented that will affirmatively demonstrate that the plan will accomplish the mission. Offeror shall also identify likely issues that will arise during the course and scope of task performance and how it will address those issues successfully.

1.1 Drawing/Diagram of Conference Space

Provide proposed layout of suggested conference space including square footage and any necessary images pertaining to meeting the requirements as described in the PWS.

2.0 Price Quote

Offeror shall provide individual quotes for A) the block of hotel rooms at the per diem rate, B) conference space(s) and accessories affiliated, and C) audio visual tech service. Quote shall be in excel format and contain the price total for A, B, and C.

After the solicitation closing date, the contracting officer may require an offeror to submit information promptly to demonstrate the offeror is responsible. (See responsibility determination below FAR 52.212-2). In addition, the Government will conduct an independent review to include Supplier Risk System (SPRS) and/or other governmental databases that provide information relevant to Offeror’s past performance.

OFFERORS SHOULD NOT SUBMIT ANY ADDITIONAL INFORMATION WITH THEIR QUOTE.

SECTION M. EVALUATION FACTORS

52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

ADDENDUM TO FAR 52.212-2

The award resulting from this solicitation will be a FFP purchase order. The Government will award this requisition based on LPTA source selection process to the Offeror who is deemed responsible in accordance with the Far Part 9 Contractor Qualifications and whose proposal confirms to all contract requirements.

1. Technical Approach Offerors shall provide the minimum technical requirements and deliverables in accordance with the Performance Work Statement (PWS). To be determined technically acceptable, an offeror must submit a quote that does not take exception to any term of the solicitation. The contracting officer will use the following rating table:

2. Proposed quote meets all the requirements in Section C “Descriptions and Specifications.”

2. Proposed quote does not meet the requirements in Section C “Descriptions and Specifications” of the solicitation.

2. Price Quote The Government will evaluate offers for award purposes by adding the total price for all items and services to evaluate the total price for the requirement. The Contracting Officer will determine that the total price is fair and reasonable before awarding the task order.

3. Responsibility Determination An award will only be made to an offeror that satisfies the general responsibility standards of FAR 9.104-1.

The contracting officer may either make a responsibility determination without requesting any information from an offeror or require the offeror provide information to substantiate that it satisfies the general responsibility standards of FAR 9.104-1. The information requested from an offeror will be specific to that offeror. For example, an offeror that the contracting officer is less familiar with may be required to provide information not required from another offeror. The contracting officer may consider an offeror’s inability to promptly respond to a request for information as an indication the offeror is non-responsible since FAR 9.103(c) obligation prospective contractors to affirmatively demonstrate their responsibility.

When the contracting officer requests responsibility information, the contracting officer’s request, the offeror’s response, and all related communications between the Government and offeror are solely for the purpose of determining whether the offeror is responsible. These communications will not constitute discussions within the meaning of FAR 15.306 since the offeror will not be given an opportunity to revise its proposal.

While the contracting officer may require the offeror to provide any information related to the standards at FAR 9.104-1, the following are examples of information that may be required:

1. A demonstration, through information such as bank references and financial information (e.g., most current annual balance sheet,) that the offeror has adequate financial resources to perform the contract.

2. A demonstration the offeror’s price is not so low as to call into question the offeror’s capability to successfully perform the contract.

3. Past performance information on recent contracts for items similar to this requirement, including a point of contact for the Government activity or commercial entity customer.

4. A demonstration the offeror can comply with the required performance schedule, including a transition plan.

5. A demonstration the offeror has, or can obtain, the organizational, management and technical skills to successfully perform. This demonstration may involve the particular personnel and approaches available to the offeror.

6. The offeror’s quality assurance procedures.

7. The equipment and facilities the contractor will use.

8. Information demonstrating a proposed subcontractor satisfies the FAR 9.104-1 general standards of responsibility.

9. Completion of the 52.212-3 Offeror Representations and Certifications -- Commercial Items.

10. A demonstration the offeror isn’t an inverted domestic corporation. 11. Certificate of registration of the company.

11. A demonstration the offeror has all registrations, permits and licenses required to perform the contract in the locations for which the offeror is proposing.

12. In the event the offeror is a joint venture, a Memorandum of Association which indicates who has the authority to bind the company.

Nothing in this provision limits the contracting officer’s discretion to rely on information available from other sources (e.g., past performance data bases, discussions with other entities familiar with the offeror) or to use any other technique described FAR 9.1 when determining whether the offeror satisfies the FAR 9.104-1 general responsibility standards.