RFI for Venue and AV Support

The Naval Supply Systems Command, on behalf of the Naval Postgraduate School in Monterey, California, is requesting information on venue and audiovisual support services for the 23rd Annual Acquisition Research Symposium and Innovation Summit scheduled for May 6-7, 2026. The procurement seeks a contractor capable of securing a hotel venue within five miles of NPS and providing a fully integrated event execution including venue coordination, technical command center operations, and webinar support using Microsoft TEAMS. Key requirements include providing a 4,600 square-foot ballroom for the command center, fifteen sleeping rooms at the federal per diem rate of $199 per night with free parking, an on-site event coordinator, and experienced audiovisual staff with a minimum of two years of experience. Performance will be measured by confirmation that all requirements are met according to the quality assurance standards outlined in the Performance Work Statement, with particular emphasis on successful execution of two practice sessions on May 4-5 and the live event featuring two keynote addresses and concurrent panel webinars on May 6-7. The deadline for submitting capability statements and responses to the Market Research Questionnaire is 10:00 AM PST on February 17, 2026, and all submissions should be directed to Brenna Bronder, Contract Specialist, at brenna.m.bronder.civ@us.navy.mil.

This is a pre-solicitation request for information with no set-aside designation, and no incumbent contractor or potential award value has been identified at this time. The contract encompasses services from award through May 10, 2026, with the contractor required to deliver an Event Execution Plan within thirty days of award and conduct practice sessions on May 4-5 prior to the two-day live event running from 5:00 AM to 3:00 PM Pacific Time on May 6-7. All contractor personnel must be U.S. citizens and complete OPSEC and counterintelligence training, with background investigation documentation required within thirty days of performance start date. The procurement falls under NAICS code 721110 (Hotels except Casino Hotels and Motels) with a $40 million size standard, and the government is particularly interested in identifying qualified firms, including those eligible for socio-economic small business programs such as 8(a), WOSB, EDWOSB, HUBZone, VOSB, and SDVOSB designations. Capability statements must not exceed ten pages and should address only materials directly related to the Performance Work Statement requirements outlined in the solicitation documents.