2026 Winter Federal Student Aid Training Conference (FSATC)
Closed Solicitation Posted
- Solicitation number
- 91003126Q0030
- Agency
-
Department of Education
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 531120 Lessors of Nonresidential Buildings (except Miniwarehouses)
- Place of performance
- Washington, District of Columbia 20202, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Education seeks a venue and conference management services for the December 2026 Federal Student Aid Training Conference, with quotations due September 2, 2026 at 3:00 PM Eastern Time and questions due August 28, 2026. Amendment 0002, effective August 27, 2026, revised the scope: the conference is now a three-day event in the Washington, DC region for approximately 2,000 attendees on December 14–16, 2026, with contract performance extending through January 31, 2027. This is a firm-fixed-price, best-value procurement requiring prime contractor eligibility based on direct operational control or ownership of the primary conference venue; standalone event management firms without venue ownership will be deemed non-responsive.
Place of performance is Washington, DC. The NAICS code is 531120, Lessors of Nonresidential Buildings, with a $34 million small business size standard. The PSC is X1AB, Lease/Rental of Conference Space and Facilities.
Required capabilities include general session space for up to 2,000 attendees with live streaming and five hardwired high-speed internet connections; three to ten concurrent breakout session rooms; comprehensive audiovisual systems with pre-event acoustic assessments and backup equipment; digital recording of all general sessions and selected breakout sessions in MP4 format delivered within 48 hours; wireless internet supporting 3–5 Mbps per attendee with minimum 2,000 concurrent device capacity and a separate staff SSID with 200 Mbps minimum aggregate bandwidth; exhibit space for 500–1,500 standing attendees with 15–20 demonstration tables and six high-top tables; registration space designed for 300+ arrivals per hour; three secured administrative office spaces with Wi-Fi and electricity; janitorial services with hourly restroom servicing during peak periods; on-site security personnel; light beverage service at three stations during breaks; and accessible food and beverage retail options within one-quarter mile. All services must comply with ADA and Section 508 accessibility standards.
Quotations must include a cover letter with SAM.gov registration verification, a technical proposal (maximum 20 pages) addressing technical approach, past performance (minimum one to three references), and concessions or value-added enhancements, and a price quotation (maximum five pages) in detailed firm-fixed-price format. Prices must remain firm for 60 calendar days. Evaluation uses best-value tradeoff where technical factors are significantly more important than price. Prices must acknowledge receipt of Amendment 0002.
Notice text
3 versions
Update #3 · Latest ·
See Amendment 1 to address industry questions and revise the solicitation accordingly.
The purpose of this requirment is to secure a venue suitable for hositing the FSATC multi-day conference. The selected venue must provide adequate conference facilities, refreshments, capabilities, and advanced audio - visual infrrastructure which should accomidate approximately 2,000 finacial professionals, higher education partners, and federal staff. See Statemen of Work.
Update #2 ·
See Amendment 1 to address industry questions and revise the solicitation accordingly.
The purpose of this requirment is to secure a venue suitable for hositing the FSATC multi-day conference. The selected venue must provide adequate conference facilities, lodging capacity, food service capabilities, and advanced audio - visual infrrastructure which should accomidate approximately 5,000 to 7,000 finacial professionals, higher education partners, and federal staff. See Statemen of Work.
Update #1 ·
The purpose of this requirment is to secure a venue suitable for hositing the FSATC multi-day conference. The selected venue must provide adequate conference facilities, lodging capacity, food service capabilities, and advanced audio - visual infrrastructure which should accomidate approximately 5,000 to 7,000 finacial professionals, higher education partners, and federal staff. See Statemen of Work.
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