2025 regional water data trng workshop
Closed Solicitation Posted
- Solicitation number
- 140G0125Q0034
- Agency
- Office of Acquisitions and Grants US Geological Survey, Department of the Interior
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Points of contact
-
- Kevin Weaver kweaver@usgs.gov (703) 648-7394
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Geological Survey (USGS) Office of Acquisitions and Grants is soliciting competitive quotes for conference and event planning services to support the 2025 National Water Data Training Workshop. The procurement seeks a vendor capable of coordinating two primary events: a 4-day planning session for 18 USGS employees between April and June 2025, and a main workshop for approximately 500 attendees in July or August 2025 in the Washington DC or Virginia area. Critical contract requirements include providing a single primary facility with tax-exempt hotel rooms, ADA-compliant meeting spaces, comprehensive AV support, WiFi, exhibit spaces, and airport shuttle services. The solicitation (RFQ 140G0125Q0034) will be evaluated using full and open competition procedures under NAICS code 561920, with quotes due by January 17, 2025, and an anticipated contract award date of January 29, 2025. Vendors must be registered in the System for Award Management (SAM) to be eligible for award.
The solicitation is not set aside for small businesses and has a size standard of $20.0 million. The place of performance will be a hotel or conference center located in the Washington DC metropolitan area or Virginia, with specific venue requirements including an 8,000 sq ft ballroom for plenary sessions, multiple training and breakout rooms, and exhibit space for vendor booths. The period of performance spans from July 1, 2025, through September 30, 2025, covering the main workshop and associated planning activities. Attendees will be responsible for their own hotel room reservations, but the contractor must secure a block of rooms at government per diem rates. The total estimated room nights for the planning session is approximately 76, with accommodations needed for 500 attendees during the main workshop. All meeting spaces must be fully ADA compliant, and the venue must provide essential services like drinking water and WiFi throughout the facility.
Notice text
2 versions
Update #2 · Latest ·
The U.S. Geological Survey (USGS) requires support to plan and execute the 2025 USGS National Water Data Training Workshop (NWDTW) in July or August 2025. The event will comprise of approximately 500 USGS employees and will occur in the Washington DC area or state Virginia. In addition to the workshop, a 4-day on-site planning session comprised of approximately 18 USGS employees to be held sometime between April and June 2025 is included in the request.
The purchase is contingent on the vendor's capability to furnish hotel rooms to attendees as follows:
For the on-site planning session, a block of tax-exempt rooms will be required to accommodate an estimated 18 attendees; total room-night estimates: approximately 76 room nights at local per diem.
For the workshop, A block of tax-exempt rooms will be required to accommodate an estimated 500 attendees.
Note: The USGS requires all that all attendees be lodged, and all meeting/event spaces be located, within the same primary facility.
Attendees will be responsible for reserving and paying for their personal hotel accommodations.
Support includes but is not limited to: shuttle service (to/from airport), exhibit space, AV support, WiFi, meeting rooms, meeting room signage, training rooms, access to water (drinking) or service.
All training/meeting rooms must be ADA compliant.
There are no option periods.
Competitive request for quotations (RFQ) 140G0125Q0034 will be issued on or about 1/8/2025 with written quotes due on or about 01/17/2025.
The NAICS code is 561920. The size standard is $20.0M.
The U.S. Geological Survey intends to issue a competitive RFQ in accordance with FAR Subpart 13. Simplified Acquisition Procedures - the RFQ will be competed using full and open competition procedures and will not be set aside for small business concerns. The anticipated award date of the contract is 01/29/2025. A vendor must be registered at http://www.sam.gov to be awarded the contract.
Responsible sources are encouraged to submit quotes which shall be considered by the agency.
Email responses to kweaver@usgs.gov.
Update #1 ·
The U.S. Geological Survey (USGS) requires support to plan and execute the 2025 USGS National Water Data Training Workshop (NWDTW) in July or August 2025. The event will comprise of approximately 500 USGS employees and will occur in the Washington DC area or state Virginia. In addition to the workshop, a 4-day on-site planning session comprised of approximately 18 USGS employees to be held sometime between April and June 2025 is included in the request.
The purchase is contingent on the vendor's capability to furnish hotel rooms to attendees as follows:
For the on-site planning session, a block of tax-exempt rooms will be required to accommodate an estimated 18 attendees; total room-night estimates: approximately 76 room nights at local per diem.
For the workshop, A block of tax-exempt rooms will be required to accommodate an estimated 500 attendees.
Note: The USGS requires all that all attendees be lodged, and all meeting/event spaces be located, within the same primary facility.
Attendees will be responsible for reserving and paying for their personal hotel accommodations.
Support includes but is not limited to: shuttle service (to/from airport), exhibit space, AV support, WiFi, meeting rooms, meeting room signage, training rooms, access to water (drinking) or service.
All training/meeting rooms must be ADA compliant.
There are no option periods.
Competitive request for quotations (RFQ) 140G0125Q0034 will be issued on or about 1/8/2025 with written quotes due on or about 01/15/2025.
The NAICS code is 561920. The size standard is $20.0M.
The U.S. Geological Survey intends to issue a competitive RFQ in accordance with FAR Subpart 13. Simplified Acquisition Procedures - the RFQ will be competed using full and open competition procedures and will not be set aside for small business concerns. The anticipated award date of the contract is 01/29/2025. A vendor must be registered at http://www.sam.gov to be awarded the contract.
Responsible sources are encouraged to submit quotes which shall be considered by the agency.
Email responses to kweaver@usgs.gov.
Attachments
| File | Type | Posted |
|---|---|---|
| Sol_140G0125Q0034_Amd_0001.pdf | ||
| Attachment_1_SOW.pdf | ||
| Sol_140G0125Q0034.pdf |
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