2025 Langley Air Show Shuttle Bus Services

The Department of the Air Force Air Combat Command, specifically the 633d Contracting Squadron at Joint Base Langley-Eustis, is seeking a contractor to provide shuttle bus services for the 2025 Air Power over Hampton Roads Air Show on April 26-27, 2025. The solicitation requires a capable source to transport approximately 40,000 guests daily between the base and satellite parking locations using 124 buses, with 25 of those buses being ADA compliant. The contract will be awarded on a Lowest Price Technically Acceptable basis, with vendors required to submit both technical and price volumes demonstrating their capability to meet the Performance Work Statement requirements. Potential contractors must be registered in SAM.gov and have the ability to provide buses that are 2010 models or newer with functioning air conditioning and capacity for 41-51 passengers. Key deadlines include questions due by noon EST on December 17, 2024, and proposals due by 4:00 PM EST on December 18, 2024, to be submitted to AnnMarie Shields and Nathan Kemmerer.

The solicitation is a full and open competition with no specific small business set-aside, classified under NAICS code 485999 for All Other Transit and Ground Passenger Transportation. The place of performance will be Langley AFB in Virginia, with shuttle operations running from approximately 0700-1600 daily and potential contingency operations until 1800. Drivers must possess a Class C license and comply with Virginia state requirements, though out-of-state commercial driver's licenses are acceptable. The government intends to award to a single contractor and requires the successful bidder to provide a Quality Control Plan within 10 business days of award, submit driver information 45 days before the event, and provide vehicle inspection reports 10 days prior to the air show. While specific award value is not explicitly stated, the contractor will be responsible for all bus maintenance, fuel, repairs, and must provide immediate backup service if a bus becomes inoperable. Prior year contracts for similar services were split between two local school districts, suggesting potential complexity in meeting the full service requirements.