1st Qtr FY 26 Food - KOSHER
Closed Solicitation Posted
- Solicitation number
- 15B12225Q00000023
- Agency
-
Federal Correctional Institution Mcdowell
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 311 Food Manufacturing
- Place of performance
- Welch, West Virginia 24801, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons at FCI McDowell in Welch, West Virginia is soliciting bids for kosher food products for the first quarter of fiscal year 2026. The procurement covers various kosher meal options including vegetarian, meat, and poultry meals ranging from 14-20 ounces, with quantities between 4 to 58 cases per line item, all requiring kosher certification and individual packaging. All delivered products must maintain a 90-day shelf life from delivery date and comply with strict temperature controls (34-40°F for non-frozen items, 0°F or below for frozen items). Evaluation will be based on past performance, socioeconomic status, overall price, and delivery schedule, with greater emphasis placed on past performance and delivery schedule. The solicitation emphasizes strict quality control, warning that vendors delivering expired or non-specification items will be placed on a "do not award list" for the following quarter. Bids are due by 2:00 PM EST on August 29, 2025, with potential delivery windows between October 1 and December 15, 2025.
This opportunity is set aside 100% for small businesses with a size standard of 100 employees, and no incumbent contractors are identified in the documentation. While specific award values are not disclosed, the contract will be awarded by line item to the lowest responsive and responsible bidder using firm-fixed-price terms with Net 30 payment. Deliveries will be made on a weekly, as-needed basis to the FCI McDowell warehouse, with vendors required to deliver palletized goods Monday through Friday between 7:30 AM and 2:30 PM, excluding federal holidays. The place of performance is FCI McDowell located in Welch, West Virginia, and the government reserves a six-business-day conditional receipt period for examination and testing of delivered items. Vendors must maintain professional communication standards and demonstrate compliance with all bid specifications to avoid disqualification from future solicitations.
Notice text
Evaluations will be based upon past performance, socio‐economic status, overall price and delivery schedule. Greater emphasis will be placed upon past performance and delivery schedule. In addition to your price, if your quantities such as case count differ from what is posted, please do the calculations to match what your price would be as if you were delivering what is posted also post your actual case count and price as well. If the calculations are not done and annotated on the bid sheet, your line item bid price will not be accepted. Due to numerous items that have attempted delivery with expired dates or not meeting specifications, etc....., we will document those items and you will be listed on a do not award list for the following quarter. Meaning if you submit a bid on future solicitations and you have past performance issues the entire bid will be void. Past performance issues can encompass numerous issuses. If our warehouse rejects any item, please be respectful and just pick it back up. Unpleasant communication means we will not be communicating at all the following quarter.Evaluations will be based upon past performance, socio‐economic status, overall price and delivery schedule. Greater emphasis will be placed upon past performance and delivery schedule. In addition to your price, if your quantities such as case count differ from what is posted, please do the calculations to match what your price would be as if you were delivering what is posted also post your actual case count and price as well. If the calculations are not done and annotated on the bid sheet, your line item bid price will not be accepted. Due to numerous items that have attempted delivery with expired dates or not meeting specifications, etc....., we will document those items and you will be listed on a do not award list for the following quarter. Meaning if you submit a bid on future solicitations and you have past performance issues the entire bid will be void. Past performance issues can encompass numerous issues. If our warehouse rejects any item, please be respectful and just pick it back up. Unpleasant communication means we will not be communicating at all the following quarter..........Emailed bids should be sent to: jriffe@bop.gov
Files
| File | Type | Posted |
|---|---|---|
| Kosher Letter 1st Qtr FY 26.pdf | ||
| 1st Qtr FY 26 Kosher RFQ.pdf | ||
| 1st Qtr FY 26 Kosher ABSTRACT.pdf | ||
| Food Delivery Schedule.pdf |
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