191N6026Q0004 - PR16125034 - Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA at the U. S. Consulate General Office Building, Chennai, India
Closed Solicitation Posted
- Solicitation number
- 191N6026Q0004
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238290 Other Building Equipment Contractors
- Place of performance
- Chennai Tamil Nadu India
- Points of contact
-
- Malathy Ravi chennaiprocurement@state.gov +914428574000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks preventive maintenance services for an 800KVA Automatic Voltage Regulator (ORTEA SIRIUS 800-20, serial number S1400148-2013) at the U.S. Consulate General Office Building in Chennai, India, with quotations due August 21, 2026, at 3:00 p.m. IST and technical queries due August 10, 2026, at 3:00 p.m. IST. No set-aside applies; all responsible sources may bid.
Place of performance is Chennai, India. The NAICS code is 238290, Other Building Equipment Contractors; PSC is J039, Maint/Repair/Rebuild Of Equipment—Materials Handling Equipment. The unit operates on three-phase 208-volt input, was manufactured in 2013, and requires qualified technicians with demonstrated expertise in AVR systems. Overseas vendors must provide documentation demonstrating available service support and past performance details in Chennai; failure to submit such documentation results in quote rejection.
The contract will be a firm fixed-price agreement covering a base period plus two option years, with no currency fluctuation adjustments. GST applies to vendors operating within India; the Consulate's UIN is 3317USA00002UNE. Vendors must provide detailed pricing breakdowns for each line item and separately for base and option years. System for Award Management (SAM) registration is mandatory for order values exceeding $40,000; vendors not yet registered may submit quotes with required representations and certifications per FAR 52.204-7(c)(1) and Clause 52.204-91.
Award goes to the lowest priced, technically acceptable responsible bidder. Evaluation assesses bidder responsibility under FAR 9.1, including financial resources, performance capability, integrity, organization and experience, and necessary equipment and facilities. Payment is via Electronic Fund Transfer within 30 days of service completion and invoice submission. Quotations must be submitted electronically to ChennaiProcurement@state.gov; courier submissions and submissions to other email addresses will not be accepted.
Notice text
2 versions
Update #2 · Latest ·
Consulate Chennai’s Solicitation #: 191N6026Q0004 - PR16125034
Request for Quote- Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA at the U.S. Consulate General Office Building, Chennai, India
The U.S. Consulate General Chennai invites you to participate in this solicitation for “Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA” as described in the attached solicitation documents.
The vendor shall provide all information required to complete the work as specified in the contract solicitation documents. Please refer to the attached Contract document and the Request for Quote (RFQ) letter herewith for more details. All responsible sources may submit a quotation, which shall be considered.
RFQ TIMELINE:
- Deadline to submit technical queries: Monday, August 10, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov
- Deadline for RFQ Submittal: Friday, August 21, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov
- Overseas vendors intending to participate in this bid must provide documents in support of their claim of available service support, with past performance details in Chennai. Failure of submission will result in decline of Quote.
Points of Contact:
- Mr. Seth A Burchett - Contracting Officer
Phone Number: 044-2857 4000
Email: ChennaiProcurement@state.gov - Ms. Malathy Ravi – Procurement Section
Phone Number: 044 – 2857 4000 /4319
Email: ChennaiProcurement@state.gov
SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $40,000
NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line “191N6026Q0004- PR16125034 – Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA at the U.S. Consulate General Office Building, Chennai, India”. Please do not submit your quotation via courier. Quotes submitted to any other email address and after the due date and time given, shall not be considered.
ATTACHMENTS:
- 191N6026Q0004 - PR16125034 – RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote).
- 191N6026Q0004 - PR16125034 – Contract Document (Read the document completely before submission of quote).
- 191N6026Q0004 - PR16125034 – Vendor QA Sheet (Submit your queries as per this format).
- 191N6026Q0004 - PR16125034 – Non – SAM Registration Requirements (please use this form to complete, if you are a non-SAM-registered vendor)
- Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY)
- Annex B / Contractor Safety and Health Requirements.
- Consulate Response to Vendor Questions
- Name Plate Image
Update #1 ·
Consulate Chennai’s Solicitation #: 191N6026Q0004 - PR16125034
Request for Quote- Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA at the U.S. Consulate General Office Building, Chennai, India
The U.S. Consulate General Chennai invites you to participate in this solicitation for “Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA” as described in the attached solicitation documents.
The vendor shall provide all information required to complete the work as specified in the contract solicitation documents. Please refer to the attached Contract document and the Request for Quote (RFQ) letter herewith for more details. All responsible sources may submit a quotation, which shall be considered.
RFQ TIMELINE:
- Deadline to submit technical queries: Monday, August 10, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov
- Deadline for RFQ Submittal: Friday, August 21, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov
- Overseas vendors intending to participate in this bid must provide documents in support of their claim of available service support, with past performance details in Chennai. Failure of submission will result in decline of Quote.
Points of Contact:
- Mr. Seth A Burchett - Contracting Officer
Phone Number: 044-2857 4000
Email: ChennaiProcurement@state.gov - Ms. Malathy Ravi – Procurement Section
Phone Number: 044 – 2857 4000 /4319
Email: ChennaiProcurement@state.gov
SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $40,000
NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line “191N6026Q0004- PR16125034 – Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA at the U.S. Consulate General Office Building, Chennai, India”. Please do not submit your quotation via courier. Quotes submitted to any other email address and after the due date and time given, shall not be considered.
ATTACHMENTS:
- 191N6026Q0004 - PR16125034 – RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote).
- 191N6026Q0004 - PR16125034 – Contract Document (Read the document completely before submission of quote).
- 191N6026Q0004 - PR16125034 – Vendor QA Sheet (Submit your queries as per this format).
- 191N6026Q0004 - PR16125034 – Non – SAM Registration Requirements (please use this form to complete, if you are a non-SAM-registered vendor)
- Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY)
- Annex B / Contractor Safety and Health Requirements.
Files
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