191N6026Q0004 - PR16125034 - RFQ Letter - PMSC for AVR.pdf

This is a Request for Quotation (RFQ) issued by the U.S. Consulate General in Chennai, India for preventive maintenance services on an 800KVA Automatic Voltage Regulator (AVR) system at the Consulate General Office Building. The solicitation number is 191N6026Q0004 – PR16125034, issued August 7, 2026. Quotations must be submitted via email to ChennaiProcurement@state.gov by the deadline of Friday, August 21, 2026, at 3:00 p.m. IST. Technical queries may be submitted by Monday, August 10, 2026, at 3:00 p.m. IST. The contract will be a firm fixed price agreement with no currency fluctuation adjustments, covering a base period plus two option years. GST applies to vendors operating within India; the Consulate's UIN is 3317USA00002UNE. The award will be made to the lowest priced, technically acceptable responsible bidder meeting Consulate requirements. Vendors must provide detailed pricing breakdowns for each line item and for base and option years separately.

Offerors must be registered in the System for Award Management (SAM) prior to proposal submission for orders valued over $40,000; those not registered may submit quotes with required representations and certifications per FAR 52.204-7(c)(1) and Clause 52.204-91. Vendors must provide proof of satisfactory past performance and capability to support the service in Chennai, with overseas vendors required to submit documentation demonstrating available service support in the city. Evaluation will assess bidder responsibility under FAR 9.1, including financial resources, performance capability, integrity, organization and experience, and necessary equipment and facilities. The U.S. Government reserves the right to reject unreasonably low or high proposals, cancel the contract at any time if work is unsatisfactory, and reject incomplete or non-compliant proposals. All contractors must comply with safety requirements and appropriate safety gear usage. Payment will be made via Electronic Fund Transfer within 30 days of service completion and invoice submission.