151 ESB Catered Meals 5JAN-10APR 2026
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W912QG26QA003
- Agency
-
South Carolina National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 722320 Caterers
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- Greenville, South Carolina 29605, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The South Carolina Army National Guard is soliciting quotations for commercial hot catered meals to be prepared and delivered in accordance with FAR Parts 12 and 13. The procurement requires the provision of 2,269 catered lunches delivered to the 151st Engineering Support Battalion located at 902 Perimeter Road in Greenville, South Carolina, with service spanning from January 5, 2026 through April 10, 2026. Key requirements include strict compliance with South Carolina Department of Agriculture food safety regulations, maintenance of proper food temperatures during transport and service, adherence to a prescribed 14-day menu cycle, and employment of a Certified Food Protection Manager. The government will evaluate offers using a best-value approach that considers past performance, technical compliance, and total price, with particular emphasis on the contractor's demonstrated ability to consistently meet meal delivery requirements without disruption to military training schedules. The solicitation was posted on December 3, 2025, with quotations due by December 18, 2025, and all offerors must be registered and active in SAM.gov at time of submission and throughout contract performance.
This is a 100 percent small business set-aside under NAICS Code 722320 (Caterers) with a size standard of $9,000,000, and no incumbent contractor information is identified in the solicitation materials. The contract will be awarded as a firm-fixed-price agreement, placing maximum risk and responsibility for cost control on the selected contractor. The specific meal delivery schedule requires varying daily quantities ranging from 4 to 61 meals per day across the 97-day performance period, with all meals to be delivered at noon each operational day. Offerors must submit comprehensive technical documentation including a Certified Food Protection Manager certificate, current facility inspection reports, and South Carolina Department of Agriculture authorization forms (either for standard catering operations or mobile food units for out-of-state vendors). The specific award value or budget range is not disclosed in the solicitation notice.
Notice text
2 versions
Update #2 · Latest ·
Amendment 0001 posts questions and answers, and removes DFARS 252.204-7021 as a clause in this Solicitation.
1. This is a solicitation for commercial hot catered meals prepared in accordance with FAR Parts 12 and 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested.
2. This is a 100% small business set aside. The NAICS Code for this requirement is 722320 with a size standard of $9,000,000. If an offerors representation in SAM.gov does not list the exact NAICS code as listed above the offerors quote may still be considered unless the size standard(s) showing in their SAM representations exceed that of this solicitation or offeror shall be considered a large business and the offer shall be rejected. However, an offeror may submit FAR Provision 52.212-3 Alt I, stating that they are a small business for NAICS Code 722320. An authorized official of the company must sign and date the provision.
3. In accordance with (IAW) FAR 16.202-2, this is a Firm Fixed Price contract. A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. This contract type places upon the contractor maximum risk and full responsibility for all costs and resulting profit or loss. It provides maximum incentive for the contractor to control costs and perform effectively and imposes a minimum administrative burden upon the contracting parties.
4. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06, effective date 10/01/2025 and DFARS Change 11/10/2025.
5. In accordance with (IAW) Federal Acquisition Regulation (FAR) 4.1102 and FAR Provision 52.204-7, all offerors shall be registered & active in SAM at the time of submission of an offer or quotation and shall continue to be registered & active until time of award, during performance, and through final payment of any contract. Quotes received from Offerors whose registration in SAM.gov is not active cannot be considered. Offerors must also complete the DFARS certifications and representations in SAM.gov prior to submitting a quote.
6. Offerors shall prepare their quotes IAW FAR Provision 52.212-1 and this instruction. Partial quotes may be accepted and this solicitation may result in multiple awards as stated in the Addendum to Evaluation - Commercial Product and Commercial Services.
7. Evaluations of all quotes will be conducted by the Government in accordance with Addendum to Evaluation - Commercial Product and Commercial Services.
8. The offeror shall provide all documents below with its quote price or the offeror will be deemed non-responsive.
Offeror shall submit the below documents:
8.a.1 Copy of current Food Protection Manager's certificate.
8.a.2 Copy of current SC Department of Agriculture's facility inspection report or the inspection from the governing state agency in the state where the food is prepared.
8.a.3 Copy of SC Department of Agriculture's Mobile Food Unit Reciprocity Request Form for non-SC businesses (if applicable).
8.a.4 Copy of SC Department of Agriculture's Catering Reciprocity Request Form for non-SC businesses (if applicable).
8.a.5 If the contractor or subcontractor is listed on the Department Health Agency's (DHA) Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement listing then the above requirements of 8.a.2, 8.a.3 and 8.a.4 will not apply. Provide screenshot from the Worldwide Directory showing the contractor's and/or subcontractor's name.
8.a.6 Confirmation that the caterer understands which meals from the FY 25 14 Day Menu the unit has chosen. Acceptable confirmation methods: email confirmation, circling the meals on the menu then returning the menu to this office.
b. Offerors shall complete and return the follow Provisions or Clauses if they have not completed their annual representation and certifications electronically in SAM.gov IAW FAR Provision 52.204-7. Offerors shall ensure that both the FAR and DFARS Representations and certifications are completed in SAM.gov.
1.17.1. 52.204-24
1.17.2. 52.204-26
1.17.3. 52.212-3 Alt I (Read first paragraph and follow instructions)
1.17.4. 252.204-7016
1.17.5. 252.204-7017
9. The Government will not provide any payment in advance of the performance of this contract. Payment will not be made until all supplies have been delivered to the unit, the vendor has inputted a proper invoice into WAWF, the units WAWF Acceptor verifies all supplies has been delivered and accepts the invoice. This process can take up to 30 days, provided the contractor does not make any mistakes in WAWF.
10. The Government will not accept any offerors terms and conditions proposed by offerors. The only acceptable terms and conditions are those listed in this solicitation and the resultant award.
11. Submission of quotes. All quotes shall be emailed as a Word document or PDF files. No other formats are acceptable. Each document shall have its own file, do not combine documents together. For example, the signed solicitation should be one file by itself, the DHEC Inspection report should be one file, etc. All submissions shall be emailed to the POCs listed: kevin.j.esber.mil@army.mil. Contractors are cautioned not to send documents by multiple emails and not to wait to until the last minute to send their quote in order to avoid issues.
12. Timeless of quotes. IAW FAR Provision 52.212-1(f)(1) offerors are responsible for ensuring quotes and all required documents reach the Government by the time specified in the solicitation or the offer will not be considered. The official time/date stamp for acceptance will be the date/time shown in the Government users Received column within Outlook.
13. Request for additional information. All request for additional information beyond that contained within this solicitation shall be emailed to the designated POC NLT 10 December 2025, 1000hrs (ET). All questions received shall be consolidated and posted with Governments responses for all to see as an amendment to the solicitation. Questions received by phone will not be accepted.
14. IAW FAR 9.104-4, prime contractors are responsible for determining the responsibility of their prospective subcontractors regarding debarred, ineligible or suspended firms. Any poor performance by the subcontractor shall be reflected upon the prime contractor through the following federal performance reporting systems: Supplier Performance Risk System (SPRS), Contractor Performance Assessment Reporting (CPARS) and Federal Awardee Performance and Integrity Information System (FAPIIS).
15. IAW FAR 52.212-1(b)(9), all amendments issued to the solicitation shall be signed and returned with the quote. Offerors should monitor SAM.gov on a daily basis until the solicitation closes in case an amendment is posted that would impact the offerors original quote.
(End)
Update #1 ·
1. This is a solicitation for commercial hot catered meals prepared in accordance with FAR Parts 12 and 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested.
2. This is a 100% small business set aside. The NAICS Code for this requirement is 722320 with a size standard of $9,000,000. If an offerors representation in SAM.gov does not list the exact NAICS code as listed above the offerors quote may still be considered unless the size standard(s) showing in their SAM representations exceed that of this solicitation or offeror shall be considered a large business and the offer shall be rejected. However, an offeror may submit FAR Provision 52.212-3 Alt I, stating that they are a small business for NAICS Code 722320. An authorized official of the company must sign and date the provision.
3. In accordance with (IAW) FAR 16.202-2, this is a Firm Fixed Price contract. A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. This contract type places upon the contractor maximum risk and full responsibility for all costs and resulting profit or loss. It provides maximum incentive for the contractor to control costs and perform effectively and imposes a minimum administrative burden upon the contracting parties.
4. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06, effective date 10/01/2025 and DFARS Change 11/10/2025.
5. In accordance with (IAW) Federal Acquisition Regulation (FAR) 4.1102 and FAR Provision 52.204-7, all offerors shall be registered & active in SAM at the time of submission of an offer or quotation and shall continue to be registered & active until time of award, during performance, and through final payment of any contract. Quotes received from Offerors whose registration in SAM.gov is not active cannot be considered. Offerors must also complete the DFARS certifications and representations in SAM.gov prior to submitting a quote.
6. Offerors shall prepare their quotes IAW FAR Provision 52.212-1 and this instruction. Partial quotes may be accepted and this solicitation may result in multiple awards as stated in the Addendum to Evaluation - Commercial Product and Commercial Services.
7. Evaluations of all quotes will be conducted by the Government in accordance with Addendum to Evaluation - Commercial Product and Commercial Services.
8. The offeror shall provide all documents below with its quote price or the offeror will be deemed non-responsive.
Offeror shall submit the below documents:
8.a.1 Copy of current Food Protection Manager's certificate.
8.a.2 Copy of current SC Department of Agriculture's facility inspection report or the inspection from the governing state agency in the state where the food is prepared.
8.a.3 Copy of SC Department of Agriculture's Mobile Food Unit Reciprocity Request Form for non-SC businesses (if applicable).
8.a.4 Copy of SC Department of Agriculture's Catering Reciprocity Request Form for non-SC businesses (if applicable).
8.a.5 If the contractor or subcontractor is listed on the Department Health Agency's (DHA) Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement listing then the above requirements of 8.a.2, 8.a.3 and 8.a.4 will not apply. Provide screenshot from the Worldwide Directory showing the contractor's and/or subcontractor's name.
8.a.6 Confirmation that the caterer understands which meals from the FY 25 14 Day Menu the unit has chosen. Acceptable confirmation methods: email confirmation, circling the meals on the menu then returning the menu to this office.
b. Offerors shall complete and return the follow Provisions or Clauses if they have not completed their annual representation and certifications electronically in SAM.gov IAW FAR Provision 52.204-7. Offerors shall ensure that both the FAR and DFARS Representations and certifications are completed in SAM.gov.
1.17.1. 52.204-24
1.17.2. 52.204-26
1.17.3. 52.212-3 Alt I (Read first paragraph and follow instructions)
1.17.4. 252.204-7016
1.17.5. 252.204-7017
9. The Government will not provide any payment in advance of the performance of this contract. Payment will not be made until all supplies have been delivered to the unit, the vendor has inputted a proper invoice into WAWF, the units WAWF Acceptor verifies all supplies has been delivered and accepts the invoice. This process can take up to 30 days, provided the contractor does not make any mistakes in WAWF.
10. The Government will not accept any offerors terms and conditions proposed by offerors. The only acceptable terms and conditions are those listed in this solicitation and the resultant award.
11. Submission of quotes. All quotes shall be emailed as a Word document or PDF files. No other formats are acceptable. Each document shall have its own file, do not combine documents together. For example, the signed solicitation should be one file by itself, the DHEC Inspection report should be one file, etc. All submissions shall be emailed to the POCs listed: kevin.j.esber.mil@army.mil. Contractors are cautioned not to send documents by multiple emails and not to wait to until the last minute to send their quote in order to avoid issues.
12. Timeless of quotes. IAW FAR Provision 52.212-1(f)(1) offerors are responsible for ensuring quotes and all required documents reach the Government by the time specified in the solicitation or the offer will not be considered. The official time/date stamp for acceptance will be the date/time shown in the Government users Received column within Outlook.
13. Request for additional information. All request for additional information beyond that contained within this solicitation shall be emailed to the designated POC NLT 10 December 2025, 1000hrs (ET). All questions received shall be consolidated and posted with Governments responses for all to see as an amendment to the solicitation. Questions received by phone will not be accepted.
14. IAW FAR 9.104-4, prime contractors are responsible for determining the responsibility of their prospective subcontractors regarding debarred, ineligible or suspended firms. Any poor performance by the subcontractor shall be reflected upon the prime contractor through the following federal performance reporting systems: Supplier Performance Risk System (SPRS), Contractor Performance Assessment Reporting (CPARS) and Federal Awardee Performance and Integrity Information System (FAPIIS).
15. IAW FAR 52.212-1(b)(9), all amendments issued to the solicitation shall be signed and returned with the quote. Offerors should monitor SAM.gov on a daily basis until the solicitation closes in case an amendment is posted that would impact the offerors original quote.
(End)
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| 151 ESB Catered Meals 5JAN-10APR 2026 | Award Notice | |
| This notice | Solicitation |
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