1290--Fire Extinguisher Annual Inspection/6yr. Maintenance

Closed Pre-Solicitation Posted Dec 9, 2025

Solicitation number: 36C26126Q0256
Agency: Veterans Integrated Service Network 21 Veterans Health Administration, Department of Veterans Affairs
Responses due: Dec 11, 2025, 1:00 PM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
PSC: 1290 Miscellaneous Fire Control Equipment
Place of performance: See SOW Honolulu, Hawaii, United States
Points of contact: Lydia Anderson lydia.anderson@va.gov (702) 791-9000

Notice details come from SAM.gov. Updated Dec 9, 2025.

About this opportunity

Written by GovTribe AI · Dec 9, 2025

The Department of Veterans Affairs Network Contracting Office 21 (VA NCO 21) is conducting market research to identify qualified vendors to provide fire extinguisher annual inspection and six-year maintenance services for the Veterans Affairs Pacific Islands Health Care System (VA PIHCS) in Honolulu, Hawaii. This Sources Sought announcement is preliminary in nature and does not constitute a formal solicitation; responses will be used solely for internal VA decision-making regarding procurement strategy. Contractors must be certified in fire extinguisher services and capable of performing comprehensive inspections and maintenance in compliance with NFPA 10 standards across six VA facilities containing a total of 164 fire extinguishers. Key requirements include completing inspections within 30 days of contract award, providing emergency replacements within 24 hours, maintaining 100% compliance with NFPA 10 standards, and maintaining electronic service records. Interested vendors must submit a capability statement and respond to specific questions regarding their socioeconomic status, company registration details, and relevant experience by email to Lydia.anderson@va.gov no later than 10:00 A.M. PST on December 11, 2025.

This procurement is classified under NAICS code 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a small business size standard of $12.5 million, and no set-aside designation has been applied. The contract performance period runs from January 1, 2026, through December 31, 2026, with four optional one-year renewal periods extending through December 31, 2030, requiring service during two annual inspection cycles in March and July. The government has identified six specific VA locations requiring service, including an Ambulatory Care Clinic, Parking Structure, Community Living Center, E-Wing, VA Warehouse, and Windward Community Based Outpatient Clinic, all located on Oahu. Contractors must be registered in the System for Award Management (SAM), and Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) firms must provide evidence of SBA verification if applicable. No specific award value or budget range was disclosed in this Sources Sought announcement, as the government is in the information-gathering phase to assess market capabilities and inform its final procurement approach.

Notice text

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.

No Solicitation is currently available.

All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government.

The applicable North American Industry Classification System (NAICS) Code is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, and the small business size standard is $12.5 Million.

The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is performing market research to determine if there are any vendors, regardless of business size, that can provide Fire Extinguisher Annual Inspection/6yr. Maintenance for the Veteran Affairs Pacific Health Care System (VAPIHCS) in Honolulu, Hawaii, as described below. A draft Statement of Work (SOW) is attached.

Brief Description of Services

See attached SOW

Capability Statement

All interested contractors must respond by email to Lydia.anderson@va.gov before 10:00 A.M. PST on December 11th, 2025.

Please answer the following questions when responding:

What is your company s Socioeconomic Status? (ex: small business, large business, SDVOSB, etc.)

a. If SDVOSB or VOSB, are you registered with the Small Business Administration?

Provide Company s legal name along with Unique Entity ID (SAM) number.

Primary point of contact, including phone number and e-mail address.

Capabilities Statement.

Describe experience in providing Fire Extinguisher Annual Inspection/6yr. Maintenance services as described in the attached description of services.

List other Projects (Government and Commercial) that are similar in scope and size.

As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html

7a. Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting?

7b. With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company s own personnel?

7c. Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)?

GSA Contract Number, if applicable.

Fill out the price estimate (Base + 4 Option Years) below.

*Failure to provide the information requested above (items 1-9) will be considered non-responsive and will not be considered a viable source.

The Government will use this information when determining its business type decision.

This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement.

Notes: Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/SAM/

SDVOSB and VOSB firms should be registered at the time of quote submission

and SBA verified at SBA - Dynamic Small Business Search

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