125 IN BN Pre Deployment Yellow Ribbon November 2026
Open Solicitation Posted
- Solicitation number
- W912JB27QA001
- Agency
-
Michigan National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- Place of performance
- Novi, Michigan 48375, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Michigan Army National Guard seeks event and catering services for the 125 IN BN Pre-Deployment Yellow Ribbon event on November 21, 2026, with quotes due November 3. The procurement is a total small business set-aside with an applicable size standard of $16.5 million.
Place of performance is within a 10-mile radius of Novi, Michigan. The event runs 7:00 AM to 5:00 PM for approximately 800 service members, families, and guests. The contractor must provide general meeting space divisible into three breakout briefing areas with audio/visual capabilities, buffet-style lunch from 11:30 AM to 1:00 PM complying with USDA nutritional guidelines, continuous self-service beverages and snacks, vendor space for 30–50 tables with chairs and power access, childcare facilities, and registration tables. All food and beverage charges must comply with local government per diem meal rates. The contractor submits the meal menu to the Contracting Officer Representative 14 days before the event. The contractor furnishes all personnel, equipment, tools, materials, supervision, and quality control; the Government provides no property, materials, equipment, services, or utilities.
NAICS 561990 (All Other Support Services) applies; PSC M1AB. Evaluation criteria weight technical capability to meet specifications and past performance equally against price. Contractors must have no negative or adverse information on FAPIIS or SPRS in the last three years. An amendment effective October 6 incorporated FAR 52.232-18 (Availability of Funds), stating that funds are not presently available and the Government reserves the right to cancel before or after closing with no obligation to reimburse offeror costs.
Notice text
2 versions
Update #2 · Latest ·
FAR 52.232-18 Availability of Funds: This is to include the clause FAR 52.232-18. Notice to Offeror(s)/Supplier(s): Funds are not presently available for this requirement. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
COMPETITIVE SOLICITATION FOR PURCHASE ORDER
Solicitation number: W912JB27QA001 Request For Quote (RFQ)
Title: 125 IN BN Pre-Deployment Yellow Ribbon
Issue Date: October 05, 2026
Closing Date: November 03, 2026
Contracting Office: USPFO-MI, 3423 N MLK JR BLVD, LANSING MI 48906
This is a combined synopsis/solicitation for commercial products or commercial services. This announcement constitutes the only solicitation; a written solicitation will not be issued.
- REQUEST FOR QUOTE
1.1 The solicitation document and incorporated provisions and clauses are those in
effect through Federal Acquisition Circular 2026-05.
1.2 Set aside is 100% Small Business.
1.3 Applicable size standard is $16,500,000.
1.4 NAICS: 561990
1.4.1 PSC: M1AB
1.5 Period of performance: 21 NOVEMBER 2026
1.5.1 Location of performance: 10-mile radius of NOVI, MI.
1.6 Contract Line-Item Structure (CLIN):
1.6.1 0001 Yellow Ribbon EVENT
1.6.2 0002 MEALS
1.7 Requirement details are on Attachment A – PWS
1.8 Applicable provisions and clauses are provided on Attachment B
2.0 QUOTE FORMAT
2.1 The offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints
2.2 Company information shall include from sam.gov entity registration
2.2.1 Name and address (include ‘doing business as’ (dba) name),
2.2.2 Point of contact information (name, email, and phone number),
2.2.3 UEI and CAGE codes
2.3 The acceptable electronic format shall be compatible with Microsoft 365 or PDF
Adobe.
3.0 VOLUME 1 - TECHNICAL CAPABILITY
3.1 The proposal shall include a sample menu of the requirements (lunch).
Failure to provide a sample menu could render the quote unacceptable
4.0 VOLUME 2 - PRICING
4.1 Pricing shall be submitted in relation to the solicitation CLIN structure. The total
extended price shall be submitted for the period of performance. Quotes without
the extended price may be rendered unacceptable.
5.0 SAM REGISTRATION/JOINT VENTURE
5.1 The offeror must have an active registration on sam.gov at the time of award.
5.2 The registration must be active throughout the period of performance to be able to
submit an invoice in WAWF.
6.0 EVALUATION
6.1 The Government intends to award a single small business that provides the best value
to the Government which meets all the technical specifications and provisions listed in
this RFQ.
6.2 Best value will be determined by evaluating price, past performance, and
technical approach. Technical capability will be established by evaluating the
experience the contractor has with relevant and similar contracts. Technical approach
and technical capability will be evaluated as acceptable or unacceptable. All factors are
rated approximately equal.
6.3 The government intends to award to the responsible contractor whose quote,
conforming to the solicitation, is most advantageous to the government based on
price and other factors that provide the best value.
6.4 The government may award to other than the lowest priced quote if the factors of
technical capability and technical approach provide the best value and exhibit
betterments above the minimum requirements identified in the RFQ.
6.5 Negative or adverse information on FAPIIS or SPRS in the last three years may
render your quote unacceptable.
7.0 AWARD
7.1 In accordance with FAR 12.207, a firm-fixed contract shall be issued.
7.2 Dates of period of performance will be November 21, 2026 unless otherwise instructed.
7.3 The contractor shall communicate with the Contracting Officer Representative
(COR) to schedule the preliminary performance.
7.4 A Pre-Performance Meeting on TEAMS will be held with the offeror’s point of
contact, COR, contract administrator and contracting officer. Other company
personnel can be invited to the meeting if deemed to have a role on the
contract/service.
7.5 A notice will be sent to the unsuccessful offerors when a signed contract has
been received from the apparent awardee.
8.0 BILLING INSTRUCTIONS
8.1 Invoice terms are Net 30 days.
8.2 Invoices must be for services performed. Invoices will not be accepted for billing
future services during the period of performance.
8.3 Inspection and acceptance will be at Novi, Michigan.
8.4 Quantity for services corresponds to the number of invoices to be submitted per
month during the time of performance.
8.5 Invoices must be submitted through Wide Area Work Flow (https://piee.eb.mil).
8.5.1 Instructions are on clause 252.232-7006.
8.5.2 The invoiced amount for the CLIN shall not exceed the unit of issue amount.
8.5.3 Invoices shall be submitted after the service has been completed.
8.5.4 The Contracting Officer Representative (COR) has seven days to inspect the
submitted invoice, and seven days to accept or reject the invoice. Once
accepted, the request is submitted to the USPFO Pay Office for processing; when
approved, the request is sent to DFAS for EDI transmission to the contractor.
9.0 QUOTE SUBMISSION INSTRUCTIONS
9.1 Questions due: 27 October 2026, 12:30 pm Eastern Standard Time (EST).
9.2 Questions must be submitted via email to artwanette.l.franklin-andrews.civ@army.mil ,
Olayemi.o.olatunji.mil@army.mil and ng.mi.miarng.list.uspfo-pc@army.mil. Questions will not be answered via
telephone.
9.3 It is the offeror’s responsibility to ensure all required documentation is provided
in its entirety before the date and time set for closing of the solicitation.
9.3.1 An email will be sent when your quote has been received. It’s the offeror responsibility to assure
your quote has been received by the Contract Administrator
9.3.2 If the receipt confirmation is not received, the offeror shall contact the contract administrator to
verify receipt or to determine why it wasn’t received.
9.4 Documents to be submitted for the RFQ:
9.4.1 Volume I – sample menu
9.4.2 Volume 2 – Pricing
9.4.3 SF30 signed if the solicitation is amended
9.5 Quotes due: 3 November 2026 – 12:30 p.m. Eastern Standard Time (EST)
9.5.1 Quotes must be submitted electronically to artwanette.l.franklin-andrews@army.mil, to ng.mi.miarng.mbx.uspfo-pc-vendors@army.mil and
Olayemi.o.olatunji.mil@army.mil
9.6 The Government reserves the right to require minor clarifications or to hold discussions.
However, the Government may award without requesting clarification for ambiguity.
Update #1 ·
COMPETITIVE SOLICITATION FOR PURCHASE ORDER
Solicitation number: W912JB27QA001 Request For Quote (RFQ)
Title: 125 IN BN Pre-Deployment Yellow Ribbon
Issue Date: October 05, 2026
Closing Date: November 03, 2026
Contracting Office: USPFO-MI, 3423 N MLK JR BLVD, LANSING MI 48906
This is a combined synopsis/solicitation for commercial products or commercial services. This announcement constitutes the only solicitation; a written solicitation will not be issued.
- REQUEST FOR QUOTE
1.1 The solicitation document and incorporated provisions and clauses are those in
effect through Federal Acquisition Circular 2026-05.
1.2 Set aside is 100% Small Business.
1.3 Applicable size standard is $16,500,000.
1.4 NAICS: 561990
1.4.1 PSC: M1AB
1.5 Period of performance: 21 NOVEMBER 2026
1.5.1 Location of performance: 10-mile radius of NOVI, MI.
1.6 Contract Line-Item Structure (CLIN):
1.6.1 0001 Yellow Ribbon EVENT
1.6.2 0002 MEALS
1.7 Requirement details are on Attachment A – PWS
1.8 Applicable provisions and clauses are provided on Attachment B
2.0 QUOTE FORMAT
2.1 The offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints
2.2 Company information shall include from sam.gov entity registration
2.2.1 Name and address (include ‘doing business as’ (dba) name),
2.2.2 Point of contact information (name, email, and phone number),
2.2.3 UEI and CAGE codes
2.3 The acceptable electronic format shall be compatible with Microsoft 365 or PDF
Adobe.
3.0 VOLUME 1 - TECHNICAL CAPABILITY
3.1 The proposal shall include a sample menu of the requirements (lunch).
Failure to provide a sample menu could render the quote unacceptable
4.0 VOLUME 2 - PRICING
4.1 Pricing shall be submitted in relation to the solicitation CLIN structure. The total
extended price shall be submitted for the period of performance. Quotes without
the extended price may be rendered unacceptable.
5.0 SAM REGISTRATION/JOINT VENTURE
5.1 The offeror must have an active registration on sam.gov at the time of award.
5.2 The registration must be active throughout the period of performance to be able to
submit an invoice in WAWF.
6.0 EVALUATION
6.1 The Government intends to award a single small business that provides the best value
to the Government which meets all the technical specifications and provisions listed in
this RFQ.
6.2 Best value will be determined by evaluating price, past performance, and
technical approach. Technical capability will be established by evaluating the
experience the contractor has with relevant and similar contracts. Technical approach
and technical capability will be evaluated as acceptable or unacceptable. All factors are
rated approximately equal.
6.3 The government intends to award to the responsible contractor whose quote,
conforming to the solicitation, is most advantageous to the government based on
price and other factors that provide the best value.
6.4 The government may award to other than the lowest priced quote if the factors of
technical capability and technical approach provide the best value and exhibit
betterments above the minimum requirements identified in the RFQ.
6.5 Negative or adverse information on FAPIIS or SPRS in the last three years may
render your quote unacceptable.
7.0 AWARD
7.1 In accordance with FAR 12.207, a firm-fixed contract shall be issued.
7.2 Dates of period of performance will be November 21, 2026 unless otherwise instructed.
7.3 The contractor shall communicate with the Contracting Officer Representative
(COR) to schedule the preliminary performance.
7.4 A Pre-Performance Meeting on TEAMS will be held with the offeror’s point of
contact, COR, contract administrator and contracting officer. Other company
personnel can be invited to the meeting if deemed to have a role on the
contract/service.
7.5 A notice will be sent to the unsuccessful offerors when a signed contract has
been received from the apparent awardee.
8.0 BILLING INSTRUCTIONS
8.1 Invoice terms are Net 30 days.
8.2 Invoices must be for services performed. Invoices will not be accepted for billing
future services during the period of performance.
8.3 Inspection and acceptance will be at Novi, Michigan.
8.4 Quantity for services corresponds to the number of invoices to be submitted per
month during the time of performance.
8.5 Invoices must be submitted through Wide Area Work Flow (https://piee.eb.mil).
8.5.1 Instructions are on clause 252.232-7006.
8.5.2 The invoiced amount for the CLIN shall not exceed the unit of issue amount.
8.5.3 Invoices shall be submitted after the service has been completed.
8.5.4 The Contracting Officer Representative (COR) has seven days to inspect the
submitted invoice, and seven days to accept or reject the invoice. Once
accepted, the request is submitted to the USPFO Pay Office for processing; when
approved, the request is sent to DFAS for EDI transmission to the contractor.
9.0 QUOTE SUBMISSION INSTRUCTIONS
9.1 Questions due: 27 October 2026, 12:30 pm Eastern Standard Time (EST).
9.2 Questions must be submitted via email to artwanette.l.franklin-andrews.civ@army.mil ,
Olayemi.o.olatunji.mil@army.mil and ng.mi.miarng.list.uspfo-pc@army.mil. Questions will not be answered via
telephone.
9.3 It is the offeror’s responsibility to ensure all required documentation is provided
in its entirety before the date and time set for closing of the solicitation.
9.3.1 An email will be sent when your quote has been received. It’s the offeror responsibility to assure
your quote has been received by the Contract Administrator
9.3.2 If the receipt confirmation is not received, the offeror shall contact the contract administrator to
verify receipt or to determine why it wasn’t received.
9.4 Documents to be submitted for the RFQ:
9.4.1 Volume I – sample menu
9.4.2 Volume 2 – Pricing
9.4.3 SF30 signed if the solicitation is amended
9.5 Quotes due: 3 November 2026 – 12:30 p.m. Eastern Standard Time (EST)
9.5.1 Quotes must be submitted electronically to artwanette.l.franklin-andrews@army.mil, to ng.mi.miarng.mbx.uspfo-pc-vendors@army.mil and
Olayemi.o.olatunji.mil@army.mil
9.6 The Government reserves the right to require minor clarifications or to hold discussions.
However, the Government may award without requesting clarification for ambiguity.
Files
| File | Type | Posted |
|---|---|---|
| SF_30 Amendment Version 2 FAQ.pdf | ||
| FAQ with Anwsers.pdf | ||
| SF30 Form Amendment.pdf | ||
| Attachment B Solicitation Clauses Services RFQ (27QA001).pdf | ||
| Attachment A PWS 27QA001.pdf |
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