Zoom Bid Opening Instructions 6.21.22.docx

This document contains Zoom bid opening instructions for Clackamas County, Oregon's Stokes Building Membrane Reroof and Infill Project (Bid #2022-60). The sealed bid submission deadline was June 21, 2022, at 2:00 PM Pacific Time, with the bid opening scheduled for the same day at 2:30 PM via Zoom conference. A non-mandatory pre-bid conference was conducted on June 9, 2022, at 10:00 AM. The project scope encompasses comprehensive membrane reroof and infill work at the Stokes Building in Oregon City, including replacement of the building membrane, skylight infill work, and potential parapet cap replacement. The Engineer's Estimate for the project was $212,400.00, with a substantial completion deadline of October 31, 2022, and final completion required by November 15, 2022.

The contract was awarded to Roof Toppers, Inc. for $208,275.00, subject to a seven-calendar-day protest period for unsuccessful bidders. Evaluation criteria focused on identifying the lowest responsive and responsible bidder, with requirements for compliance with prevailing wage rates and submission of performance and payment bonds. Clackamas County actively encouraged participation from minority, women, and emerging small businesses, requiring bidders to demonstrate good faith efforts to reach out to historically underrepresented businesses. Contractors were responsible for obtaining necessary permits and approvals, with specific requirements regarding electrical conduit protection and preservation of the existing built-up roofing system.