Zoom Bid Opening Instructions 1.7.26.docx

This is a Zoom bid opening instructions document for the City of Salem, Oregon's Bid No. 256097 for long-distance biosolids cake hauling services. The City seeks a contractor to transport dewatered biosolids cake approximately 200 miles from the Willow Lake Water Pollution Control Facility in Keizer to the Columbia Ridge Landfill near Arlington in Gilliam County. The contractor must provide covered, leak-proof, and watertight trucks capable of transporting a minimum of 100 wet tons per day with minimum loads of 25 wet tons per shipment. Electronic bids through Equity Hub's Bid Locker are due by 11:00 a.m. Pacific Time on January 7, 2026, with the public bid opening conducted via Zoom meeting (ID: 895 3694 8675). The contract period runs from execution through June 30, 2027, with potential for four additional one-year renewal periods based on satisfactory performance and City approval. The successful bidder must commence work within fourteen days of the notice to proceed. Written questions must be submitted by December 31, 2025, at 5:00 p.m. local time.

The contract will be awarded to the lowest responsive bidder based on unit price per wet ton. Evaluation criteria include demonstrated past performance of similar services completed within the last five years and submission of an equipment list with capacity and performance specifications. Bidders must obtain OregonBuys registration to access bid documents and must provide comprehensive general liability and automobile liability insurance with combined single limits of at least $2,000,000. The contractor is responsible for all spillage cleanup costs, must carry 100 pounds of lime per truck for emergency coverage, and must submit a spill response plan. Additional requirements include obtaining necessary PUC permits at the contractor's expense, maintaining equipment availability within twenty-four hours, and complying with federal, state, and local laws including Oregon's pay equity requirements. Non-resident bidders are subject to reciprocal preference adjustments equal to any in-state preferences provided by their home state. No specific budget range is stated in the solicitation.