256097 Notice Intent to Award.pdf

This is a Notification of Intent to Award issued by the City of Salem, Oregon Administrative Services Department, Contracts and Procurement Division, for Bid No. 256097 Long Distance Biosolids Cake Hauling. The City solicited bids for a contractor to transport dewatered biosolids cake approximately 200 miles from the Willow Lake Water Pollution Control Facility in Keizer to the Columbia Ridge Landfill near Arlington in Gilliam County. The service requires covered, leak-proof, and watertight trucks capable of transporting a minimum of 100 wet tons per day with a minimum load of 25 wet tons per shipment. Bids were received electronically through Equity Hub's Bid Locker with a deadline of January 7, 2026, at 11:00 a.m. local time, followed by a public bid opening via Zoom. The City recommended awarding the contract to Horner Enterprises on February 4, 2026. The contract runs from execution through June 30, 2027, with potential for four additional one-year renewal periods contingent on satisfactory performance and City approval.

The contract is awarded to the lowest responsive bidder based on unit price per wet ton. Successful bidders must commence work within fourteen days of the notice to proceed and demonstrate past performance of similar services completed within the last five years. Bidders were required to provide comprehensive general liability and automobile liability insurance with combined single limits of at least $2,000,000 and comply with federal, state, and local laws, including Oregon's pay equity requirements. The contractor is responsible for all spillage cleanup costs, must carry 100 pounds of lime per truck for emergency coverage, and must submit a spill response plan. Non-resident bidders are subject to a reciprocal preference adjustment equal to any in-state preference provided by their home state. The City reserves the right not to compensate contractors for additional costs resulting from road conditions or alternative routing.