Z-19000 Project 17G1H Doors.docx

Wisconsin Department of Military Affairs REQUEST FOR QUOTATION No.: Z-19000

THIS IS NOT AN ORDER

RETURN TO:

WING-SBF, ATTN: PURCHASING

WI DEPT OF MILITARY AFFAIRS

2400 WRIGHT ST, PO BOX 14587

MADISON WI 53708-0587

Title: Replace Exterior Doors

Date Issued: 02/18/2019

Buyer Contact: Dana Casey 608-242-3366/James Richardson 608-242-3158

BIDDER:

Email: dmapurchasing@wisconsin.gov

Fax: 608-242-3154

Submit Quote by:

Date: 04/18/2019 Time:

2:00 pm CDT

Terms: Net 30

and Unit Description

Total

JOB

Replace Exterior Doors: Project #17G1H according to the attached specifications, drawing, terms and conditions for the Wisconsin Department of Military Affairs (DMA) Located at Madison Aviation Armory.

0. 05/A201 doors at 122N

2) 13/A201 doors at 122S

3) 05/A202 door at 139

4) 13/A202 door at 123

5) 21/A202 door at 125

Bidder Delivery Time (fill in calendar days after receipt of order, if awarded bid):

· Addendums -This firm herby acknowledges receipt / review of the following addendum(s) (If any) Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

|_| We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our Bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States. |_| Yes |_| No |_| Unknown

In signing this Bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a Bid; that this Bid has been independently arrived at without collusion with any other Bidder, competitor or potential competitor; that this Bid has not been knowingly disclosed prior to the opening of Bids to any other Bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our Bid.

Fax:

REQUEST FOR QUOTATION NO: PAGE 2

REV 02/2014

Description

MINORITY BUSINESS ENTERPRISE

Are you a certified MINORITY BUSINESS ENTERPRISE (MBE)? You MUST BE CERTIFIED by Wisconsin Department of Administration (DOA). If you have questions concerning the certification process, contact DOA, 6th floor, 101 E. Wilson St., PO Box 7970, Madison, WI, 53707-7970, Telephone 608-67-9550, website: https://wisdp.wi.gov/. A 5% preference ‘may’ be granted for the quotation award to a CERTIFIED MBE.

_____ YES _____ NO

DISABLED VETERAN-OWNED BUSINESS

Are you a certified DISABLED VETERAN OWNED BUSINESS (DVB)? You MUST BE CERTIFIED by Wisconsin Department of Administration (DOA). If you have questions concerning the certification process, contact DOA, 6th floor, 101 E. Wilson St., PO Box 7970, Madison, WI 53707-7970, Telephone 608-267-9550, website: https://wisdp.wi.gov/ . A 5% preference ‘may’ be granted for the quotation award to a CERTIFIED DVB.

_____ YES _____ NO

VETERAN-OWNED BUSINESS

Are you a "veteran owned business" as defined by s. 16.75(4)(d) and 16.755 Wis. Stats. means a small business, as defined in paragraph (c), that is certified by the Department of Veterans Affairs as being at least 51% owned by one or more veterans, as defined in s. 45.01(12) Wis. Stats.

_____ YES _____ NO

SMALL BUSINESS

Are you a small business as defined by s. 16.75 (4)(c) Wis. Stats. “small business” means a business which has had less than $1.5 million gross annual sales in the most recent calendar of fiscal year.

_____ YES _____ NO

WORK CENTER

Indicate if responding as a work center certified under s. 16.752 Wis. Stats. employing persons with severe disabilities. When engaged in production of materials, supplies or equipment or the performance of contractual services, not less than seventy-five percent (75%) of the total hours of direct labor are performed by severely handicapped individuals. Questions concerning the certification process should be addressed to the Work Center Program, 6th Floor, 101 E. Wilson St., PO Box 7867, Madison, Wisconsin 53707-7867 (608) 266-5462.

_____ YES _____ NO

SERVICES PERFORMED IN USA

The services provided under this bid are all performed in the United States pursuant to s. 16.705 Wis. Stats.

___ YES ___ NO

AMERICAN MADE

The materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts were manufactured in whole or in substantial part in the United States, as defined in s.16.754, Wis. Stats.

_____ YES _____ NO _____ UNKNOWN

BUILDING SECURITY AWARENESS

Because of building security, access to the WisDMA Purchasing Office is restriced and may cause delay if hand delivering your quotation/bid. Allow ample time for security clearance and contact with WisDMA Purchasing Office.

VENDOR REGISTRATION

The State of Wisconsin maintains a list of vendors who wish to conduct business with State agencies. Registered vendors will receive any bid/proposal estimated cost over $50,000 that occurs in the commodity/service area for which you are registered. There are no fees involved. You are encouraged to register with VendorNet. Go to VendorNet’s website: http://vendornet.state.wi.us or call the VendorNet Information center at 1-800-482-7813 or 608-264-7897.

COMPLETE AND RETURN IN BID SUBMITTAL

1.0

PURPOSE AND SCOPE

The State of Wisconsin, Department of Military Affairs (DMA), invites and will accept bids/quotes for the purchase of Replacement Exterior Doors for the Madison Aviation Armory located at 1954 Pearson Street, Madison, Wisconsin. DMA intends to use the results of this process to award a contract(s) and/or issuance a purchase order.

2.0 CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS

Bidders are expected to raise any questions, exceptions or additions they have concerning the bid document. If a bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this request for quotation, the bidder shall immediately notify the Purchasing Agent named on the cover page of the issue in writing and request modification or clarification of the bid document.

All inquiries shall be directed to the person indicated on the cover page (e-mail is the preferred method of contact).

3.0 ADDENDUMS

In the event it becomes necessary to clarify any part of this request for quotation, or to revise any part of this RFQ, the Purchasing Agent will send out an official addendum/amendment to all potential bidders. Bidders shall acknowledge the receipt/review of any addendum(s) on the Bid Cover Page.

The Purchasing Division has the sole authority for modifications of RFQ.

4.0 BIDDER QUALIFICATIONS

To be eligible for a contract award, bidder shall be qualified and able to provide the following; respond on the attached Vendor Information Sheet. (Attachment A)

4.1 Bidder shall be an original manufacturer, or distributor and/or dealer authorized by manufacturer.

Comply Does Not Comply

4.2 Bidder shall be prepared to honor the manufacturer’s standard warranty. Indicate warranty term and enclose standard warranty documents with your bid.

Comply Does Not Comply

5.0 DELIVERY

Delivery is desired as soon as possible after receipt of a purchase order. Please indicate your estimated delivery time in calendar days.

5.1 F.O.B. DESTINATION; FREIGHT PREPAID & ADD

Delivery will be made by common carrier or bidder’s truck, with unloading to be performed by the carrier/bidder and items(s) transported to the interior of the delivery location.

Products/items are to be delivered as a finished product delivered to the location listed on the Bid Cover Sheet. Products/items shall be set in place in an area designated by DMA personnel.

6.0 METHOD OF BID

Bidders shall bid on the enclosed Bid Cover Page/ Bid Price Sheet. Bids will be accepted for total price and, if applicable, extended total for each item specified and/or a total price as designated. All prices shall be quoted in U.S. Dollars. In the event of errors in calculation, unit price shall prevail.

Bids requiring an order minimum will be disqualified. Bidder’s own quotation sheet will not be accepted.

7.0 BID SUBMISSION

Bidders shall submit an original, signed bid and all required material for acceptance of their bid by the date and time listed on the bid cover sheet. Any bids received after that time and date may be rejected. Receipt of a bid by the State mail system does not constitute receipt of a bid by Purchasing, for purposes of this request for bid. Also refer to the Bid Response Instructions. Use one of the options below to submit bid.

Faxed and e-mailed bids are accepted. E-mail bids: List bid number and bid title in e-mail Subject line.

Fax number 608-242-3154; E-mail is dmapurchasing@wisconsin.gov.

It is the bidder’s responsibility to ensure that all documents are readable and completely transmitted to the DMA Purchasing Agent by the due date and time.

Because of increased building security, access to the DMA Purchasing Office is restricted and may cause delay if hand delivering your bid. Allow ample time for security clearance.

8.0 PRE-BID VENDOR SITE VISIT

To schedule a pre-bid vendor site visit, contact Beth Reid, phone 608-630-2572 cell or 608-242-3373 office. Site visit is not required; however failure to visit the site or failure to examine any and all bid documents prior to submitting a bid will in no way relieve the successful bidder from the necessity of furnishing, without additional cost to the State of Wisconsin, any materials or equipment or performing any work that may be required to complete the work in accordance with the specifications. If attended, the attached Site Visit Verification form must be signed by an authorized WisDMA representative and submitted with your bid.

9.0 METHOD OF AWARD

Award(s) shall be made on the basis of the lowest total cost Bid Cover Page/ Bid Price Sheet from the responsive, responsible bidder who meets specifications. The right is reserved, however, to make an award on the lowest net unit price per item, whichever is judged to be in the best interest of DMA. Timeliness of delivery may be considered when making this award. Bids that require that the State shall guarantee a specific quantity or dollar amount will be disqualified.

The State does not guarantee to purchase any specific quantity or dollar amount of service and may purchase no services.

10.0 FIRM PRICE

The awarded Contractor shall hold the accepted prices for the initial contract period which shall begin on the date that the contract is fully executed through the entire contract. Fuel surcharges will ‘not’ be allowed to be added to an invoice during any contract period and will not be allowed for any price adjustments/increase.

11.0 PURCHASE ORDER

DMA will issue State of Wisconsin purchase order(s). All billing information will be listed on the purchase orders.

12.0 SHIPMENTS, DUPLICATES AND OVER SHIPMENTS

Upon notification by DMA of a wrong item shipment, duplicate shipment, or over shipment, product shall be removed at the supplier’s expense. If such goods are not removed within 30 days of written notification, DMA reserves the right to dispose of them as its own property and shall not be held liable for the cost.

13.0 CERTIFICATION FOR COLLECTION OF SALES AND USE TAX

The State of Wisconsin shall not enter into a contract with a vendor, and reserves the right to cancel any existing contract, if the vendor or contractor has not met or complied with the requirements of s.77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. If a vendor has questions about this certification, go to the WI Department of Revenue website: http://www.dor.state.wi.us/html/vendlaw.html

14.0 FEDERAL DEBARMENT

Federal Executive Order (E.O.) 12549 “Debarment” requires that all contractors receiving individual awards, using federal funds, and all sub-recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. By signing this procurement document, you certify that your organization and its principals are not debarred. Failure to comply or attempts to edit this language may disqualify your bid. Information on debarment is available at the following website: www.sam.gov.

15.0 SUPPLIER DIVERSITY

Minority-Owned Business Enterprise Minority-owned business enterprises (MBE’s) are certified by the Wisconsin Department Administration. This program can be found at: http://www.doa.wi.gov/divisions/enterprise-Operations/Supplier-diversity-Program. The State of Wisconsin is committed to the promotion of MBEs in the State’s purchasing Program. Wisconsin statutes provide for a permissive 5% price preference for certified MBEs that compete for State Contracts. This mean that State agencies may make an Award to the MBE submitting the lowest qualified bid when that qualified Bid is not more than 5% higher than the apparent low Bid. (A MBE Bidder preference will not be considered on a printing or stationery procurement). Policy provides that MBEs should have the maximum opportunity to participate in the performance of its Contracts. The Contractor is strongly urged to use due diligence to further this policy by awarding Subcontractors to MBEs or by using such enterprises to provide commodities and services incidental to this agreement.

The Contractor shall furnish appropriate quarterly information about its efforts, including the identities of such businesses certified by the Wisconsin Supplier Diversity Program, their contract amount, and spend for each period to the Procuring Agency.

A listing of certified MBEs, as well as the services and commodities they provide, is Available at: https://wisdp.wi.gov/search.aspx.

Veteran-Owned Business The State Bureau of Procurement encourages the participation of veteran-owned Businesses (VBs) in the statewide purchasing program by inviting VBs to actively Solicit public purchasing business and by reducing undue impediments to such participation. VBs are certified by the Department of Veterans Affairs (DVA).

Applicants shall complete a Veteran-owned Business Request for Certification form (WDVA 1037). Contact the DVA at: http://dva.state.wi.us there is no price preference for certified VBs that compete for State Contracts.

Disabled Veteran-Owned Business Disabled veteran-owned businesses (DVBs) are certified by the Wisconsin Department Of Administration. This program can be found at: http://www.doa.wi.gov/Divisions/Enterprise-Operations/Supplier-Diversity-Program. The State of Wisconsin is committed to the promotion of DVBs in the State’s purchasing program. Wisconsin statues provide for a permissive 5% price preference for certified DVBs that compete for state Contracts. This means that State agencies may make an award to the DVB submitting the lowest qualified Bid when that qualified Bid is not more than 5% higher than the apparent low Bid. (A Bidder preference will not be considered on a printing or stationery procurement). Policy providers that DVBs should have the maximum opportunity to participate in the performance of its Contracts. The Supplier/Contractor is strongly urged to use due diligence to further this policy by awarding subcontractors to DVBs or by using such enterprises to provide commodities and services incidental to the agreement.

The Supplier/Contractor shall furnish appropriate quarterly information about its efforts, including the identities of such businesses certified by the Supplier Diversity Program and their Contract amount.

A listing of certified MBEs, as well as the services and commodities they provide, is Available at: https://wisdp.wi.gov/search.aspx.

Woman-Owned Business Enterprise Woman-owned business enterprises (WBEs) are certified by the Wisconsin Department of Administration. This program can be found at: http://www.doa.wi.gov/Divisions/Enterprise-Operations/Supplier-Diversity-Program.

State certified WBEs are able to provide both governmental entities and private companies with a credible recognition of the business’ ownership. The WBE certification may serve as an additional marketing tool when seeking contract opportunities with entities that place a value on having a diverse supplier base. There is no price preference for certified WBEs that compete for State Contracts.

A listing of certified MBEs, as well as the services and commodities they provide, is Available at: https://wisdp.wi.gov/search.aspx.

16.0 REQUIRED FORMS

In order for your bid to be considered, the following completed documents shall be provided. An “X” preceding the form indicates that it shall be completed and returned with the Quote/Bid response by the due date and time listed on the bid cover page, in order for your bid to be considered. Include:

Failure to provide the required documents/information within your bid submittal may disqualify your bid.

ATTACHMENT A

COMPLETE AND SUBMIT WITH BID

VENDOR INFORMATION

ATTACHMENT A

Address:

City State Zip + 4

2. Name the person to contact for questions concerning this bid.

Address:

City State Zip + 4

3. Mailing address to which state purchase orders are mailed and person the department may contact concerning orders and billings.

Address:

City State Zip + 4

BIDDER RESPONSE SHEET

ATTACHMENT B

FOR VENDOR:

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) provided to customers similar to those requested in this solicitation document. Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this work shall be listed on a separate id page. WisDMA employees may/must [pick one] not be listed as references.

Company Name:

Address (include Zip + 4) Contact Person: Phone No.

E-Mail Address:

Product(s) Used and/or Service(s) Provided:

Company Name:

Address (include Zip + 4) Contact Person: Phone No.

E-Mail Address:

Product(s) Used and/or Service(s) Provided:

Company Name:

Address (include Zip + 4) Contact Person: Phone No.

E-Mail Address:

Product(s) Used and/or Service(s) Provided:

Company Name:

Address (include Zip + 4) Contact Person: Phone No.

E-Mail Address:

Product(s) Used and/or Service(s) Provided:

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