Y25-707_Technical_Specifications.pdf

SPECIFICATIONS

FOR

ELECTRICAL AND LIGHTING UPGRADES

AT

Orange County Sheriff’s Sector IV Building

HANSON No. 17G0191A June 10, 2024

Prepared By:

Hanson Professional Services, Inc.

2300 Maitland Center Pkwy, Suite 310

Maitland, FL 32751

Bid Documents

Orange County Sheriff’s Sector IV Building Bid Documents

Electrical and Lighting Upgrades

TABLE OF CONTENTS 00 01 10 - 1

SECTION 00 01 10 - TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

SECTION DESCRIPTION

00 01 10 Table of Contents

00 01 15 List of Drawing Sheets

01 11 00 Summary of Work

01 23 00 Alternates

01 25 00 Substitution Procedures

01 26 00 Contract Modification Procedures

01 29 00 Payment Procedures

01 31 00 Project Management and Coordination

01 31 19 Project Meetings

01 32 00 Construction Progress Documentation

01 32 30 Photographic Documentation

01 33 00 Submittal Procedures

01 42 00 References

01 50 00 Temporary Facilities and Controls

01 60 00 Product Requirements

01 73 00 Execution

01 73 29 Cutting and Patching

01 74 19 Construction Waste Management and Disposal

01 77 00 Closeout Procedures

01 78 00 Warranties and Bonds

01 78 23 Operation and Maintenance Data

01 78 39 Project Record Documents

01 79 00 Demonstration and Training

DIVISION 23 – MECHANICAL

SECTION DESCRIPTION

23 05 53 Identification for HVAC Piping and Equipment

23 05 93 Testing, Adjusting, and Balancing for HVAC

23 07 13 Duct Insulation

23 31 13 Metal Ducts

23 33 00 Air Duct Accessories

23 37 13.23 Registers and Grilles

DIVISION 26 – ELECTRICAL

SECTION DESCRIPTION

26 05 19 Low Voltage Electrical Power Conductors and Cables

26 05 26 Grounding and Bonding for Electrical Systems

26 05 29 Hangers and Supports for Electrical Systems

26 05 33 Raceways and Boxes for Electrical Systems

26 05 53 Identification for Electrical Systems

TABLE OF CONTENTS 00 01 10 - 2

26 05 73.13 Short-Circuit Studies

26 05 73.16 Coordination Studies

26 05 73.19 Arc-Flash Hazard Analysis

26 09 23 Lighting Control Devices (Alternate Bid #1)

26 09 43 13 Addressable Luminaire Controls

26 24 13 Switchboards

26 24 16 Panelboards

26 27 26 Wiring Devices

26 28 13 Fuses

26 32 13.13 Diesel-Engine-Driven Generator Sets (Base Bid)

26 32 13.16 Gas-Engine-Driven Generator Sets (Alternate Bid #2)

26 36 00 Transfer Switches

26 51 19 LED Interior Lighting (Alternate Bid #1)

26 52 13 Emergency and Exit Lighting (Alternate Bid #1)

LIST OF DRAWING SHEETS 00 01 15 - 1

SECTION 00 01 15 - LIST OF DRAWING SHEETS

PART 1 - GENERAL

1.1 LIST OF DRAWINGS

A. List of Drawings: Drawings consist of the following Contract Drawings and other drawings of type indicated (see next page):

LIST OF DRAWING SHEETS 00 01 15 - 2

LIST OF DRAWING SHEETS 00 01 15 - 3

PART 2 - PRODUCTS

Not Used

PART 3 - EXECUTION

Not Used

END OF SECTION 00 01 15

SUMMARY OF WORK 01 11 00 - 1

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division-1 Specification Sections, apply to this Section.

B. When the titles such as Engineer, Project Engineer, or Owner are used throughout the specification, this implies Orange County as property Owner and/or an officially appointed County Representative

1.2 PROJECT INFORMATION

A. Project Identification: CP20057

B. Project Description: Orange County Sheriff’s Sector IV Building Electrical and Lighting Upgrades

C. Engineer: Hanson Professional Services Inc.

1.3 SCOPE OF WORK

A. Summary of Work:

1. New utility service for building consisting of new outdoor rated service switchboard located in new equipment courtyard on northeast corner of building and underground service lateral to existing building utility padmount transformer.

2. New shield wall surrounding new outdoor electrical equipment courtyard.

3. Removal of existing non-structural pre-cast concrete wing walls on building exterior at new electrical equipment courtyard.

4. New emergency generator, outdoor rated generator switchboard, and outdoor rated automatic transfer switch sized to pick up entire building. Generator is diesel with a sub-base tank.

5. Modifications to existing building exterior wall and main distribution panel MDP as required to disconnect existing building utility service and to connect new building feeder from new automatic transfer switch.

6. Removal of existing building standby generator, fuel tank, automatic transfer switch, and standby power distribution panelboards.

7. Construction of new emergency electrical equipment closet in corner of existing first floor break room.

8. Replacement of existing acoustical lay-in ceiling in first floor break room.

9. New emergency power system for building consisting of:

a. Emergency power automatic transfer switch in new emergency electrical equipment closet.

b. Emergency power panelboard in emergency electrical equipment closet.

c. Emergency power transformer/loadcenter in emergency electrical equipment closet.

d. New emergency power conduit and wire throughout the building to supply existing and new loads designated as emergency loads.

10. Replacement of existing building step-down transformers.

SUMMARY OF WORK 01 11 00 - 2

11. New 208Y/120V distribution panelboard and feeders from new distribution panelboard to existing building branch circuit panelboards.

12. Removal of existing building branch panelboard interiors and providing new panelboard interiors inside existing panelboard enclosures.

13. Modifications to select building branch circuits as required to support branch circuit panelboard interior replacements.

B. Bid Alternate – refer to Specification Section 01 23 00:

1. Replacement of existing interior lighting fixtures throughout the building with new LED interior luminaires. New addressable lighting control system throughout the building.

2. New natural gas generator in lieu of diesel generator, and associated natural gas piping and accessories from existing natural gas service.

1.4 CONTRACTOR RESPONSIBILITIES

A. The contractor shall have all submittals approved by the Engineer and accepted by the Owner prior to the start of active construction.

B. The contractor shall have all equipment and material onsite prior to the start of active construction.

C. The contractor shall submit to the Owner prior to the project pre-construction meeting the following:

• Schedule of Values

• Construction Schedule

• Submittal Schedule

• Emergency Telephone List including subcontractors and suppliers

D. The contractor shall field verify existing conditions of construction prior to start of active construction.

E. The contractor shall coordinate with the Owner on the operation of the existing fire alarm system prior to the start of active construction. There shall be an action plan for the operation of the fire alarm system during construction submitted by the contractor to the Owner for acceptance. This action plan shall be in place prior to the start of active construction. Any false fire alarms that occur during construction and deemed by the Owner to be the fault of the contractor, the contractor shall pay all costs incurred from the local fire department for responding to a false alarm.

F. The contractor is responsible for moving furniture and/or equipment if necessary to perform the work included in the contract. The contractor is responsible for placing the furniture and/or equipment back in its original location. The contractor is responsible for any damages to furniture, equipment, etc., which occur during construction. The contractor shall provide protection for floors, walls, furniture, equipment and any other items that may be subject to damage during the construction periods and will be required to repair or replace to original or better condition.

G. The contractor shall coordinate with the Owner on the operation of the security alarm system prior to the start of active construction. The contractor shall submit an action plan for operation of the security alarm system during construction to the Owner for acceptance prior to start of active construction. This action plan shall be in place prior to the start of active construction. Any false security alarms that occur during construction and deemed by the Owner to be the fault of the contractor, the contractor

SUMMARY OF WORK 01 11 00 - 3

shall pay all cost incurred from the local police and/or sheriff department for responding to a false alarm.

H. The contractor shall take digital pictures or video of pre-existing conditions of the interior and exterior of the building prior to the start of active construction. Failure to provide digital pictures or video prior to start of construction places the responsibility on the Contractor to complete the necessary replacement, repairs, and/or cleaning as determined by the Owner, at no additional cost to the Owner.

One CD copy of digital pictures or video of the existing site conditions shall be submitted to the Owner.

I. The contractor shall at all times maintain daily cleanup of construction areas. Costs for work areas that are not cleaned by the contractor will be cleaned by the Owner and those costs shall be charged back to the contractor via change order.

J. The contractor shall provide a construction schedule to the Owner’s Project Manager prior to the pre-construction meeting.

K. The contractor shall update the construction schedule weekly and submit it to the Owner’s Project

Manager for review.

1.5 WORK COVERED BY CONTRACT DOCUMENTS

A. Type of Contract:

1. Project will be constructed under a single prime contract.

1.6 WORK UNDER OTHER CONTRACTS

A. Separate contracts may be issued to perform certain construction operations at the site. The contractor of this project will allow reasonable access and coordination to the other contractor/s.

1.7 WORK SEQUENCE

A. The facility shall remain occupied and operational while work is in progress. All work shall be fully coordinated in writing with Orange County Project Manager prior to commencement of work. All work shall be performed between the hours of 8:00 AM and 5:00 pm, Monday through Friday. Work performed after normal business hours shall be done provided the area where work is done is fully operational and back in original condition prior to beginning of the next business day.

B. The contractor may work on the weekends at his or her discretion with prior written approval from

Orange County Project Manager. Weekend work shall not be an additional cost to the Owner. The contractor will coordinate with the Orange County Project Manager for access to the building on weekends and after hours work.

1. Some portions of the work will be required to be performed overnight and/or on weekends to minimize disruptions to building occupants and operations.

2. A work sequence has been presented in the project drawings to illustrate to contractor how work can be performed to minimize power outages to building:

a. Contractor is not obligated to perform work per the work sequence noted on the drawings.

Contractor may develop their own work sequence to perform the work in this project.

b. Contractor developed work sequence shall minimize building power outages and disruptions to building operations in a manner similar to the work sequence on the drawings.

SUMMARY OF WORK 01 11 00 - 4

C. The Sector IV Building houses the county’s DUI Center:

1. Disruptions to active DUI Center operations are not allowed. Contractor shall contact DUI Center staff to determine if active DUI testing is being conducted prior to initiating any work that would disrupt DUI Center operations.

2. Contractor may be required to suspend or delay work within or near the DUI Center if this work is determined to disrupt active DUI Center operations.

3. Extended outages to electrical system within or supporting the DUI Center are not allowed.

Contractor shall be responsible for providing temporary power to maintain DUI Center operations should extended power outages to the DUI Center be required to complete project work.

4. All costs for contractor activities required to allow for continuous operation of the DUI Center shall not be an additional cost to the Owner.

1.8 CONTRACTOR USE OF PREMISES

A. General: During the construction period, the Contractor shall have limited use of the Project site for construction operations, as indicated on Drawings by the Contract limits and as indicated by requirements of this Section. The Contractor shall coordinate which areas are acceptable to Orange

County Staff for use during the life of the project. The Contractor’s use of the premises is limited only by the Owner’s right to perform construction operations with its own forces or to employ separate contractors on portion of the project.

B. General: Limited use of the Project site to construction activities in areas indicated within the limit of the premises. The Contractor may only use portion(s) of the site for storage, parking or work areas only with prior approval from Orange County Project Manager.

A. Confine operations to areas within Contract limits indicated on the Drawings. Portions of the site beyond areas in which construction operations are indicated are not to be disturbed.

B. Keep driveways, loading areas, and entrances serving the premises clear and available to the

Owner and the Owners’ employees at all times and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

C. Burial of Waste Materials: Do not dispose of organic and hazardous material on site, either by burial or by burning.

D. Where appropriate, maintain portions of the existing building affected by construction operations in a watertight condition throughout the construction period. Repair damage caused by construction operations. Take all precautions necessary to protect the building and its occupants during the construction period.

E. Work Restrictions, General: Confine construction operations to the areas permitted by the contract documents and other Owner directives.

1. Comply with limitations on use of public streets and with other require-ments of authorities having jurisdiction.

2. All work may be carried out without time restrictions, unless otherwise directed by the Owner.

3. Unless otherwise directed by the Owner, work shall be scheduled as

First Shift between the hours of 8 AM and 5 PM each day.

SUMMARY OF WORK 01 11 00 - 5

F. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility in-terruptions.

2. Obtain Owner's written permission before proceeding with utility inter-ruptions.

G. Provide protection and safekeeping of material and equipment stored on premises.

H. Contractor will move any stored material and equipment, which interfere with operations of the

Owner or other contractors at no additional cost to the Owner.

I. Comply with Owner’s requirements for ingress and egress procedures, prohibitions against firearms, procedures for transportation of workers, safety and fire prevention requirements and all applicable pollution control requirements. Refer to the following reference requirements:

a) Orange County Safety and Health Manual http://www.orangecountyfl.net/VendorServices/OrangeCountySafetyandHealthManual.asp x#.Wql6OU2oupo

b) Orange County Policy Manual page 96 regarding Firearms http://www.orangecountyfl.net/portals/0/resource%20library/employment%20-

%20volunteerism/Policy%20Manual.pdf

J. Contractor to require all employees and subcontractors to wear non-objectionable clothing;

prohibit revealing clothing and articles of clothing with offensive writings displayed. The contractor shall require offending personnel to leave the premises until such clothing is changed.

K. Contractor employees and subcontractors will not fraternize with County employees or the general public during the entire construction period.

L. Use of sound equipment (such as boom boxes, stereos, radios, etc.) is not allowed.

M. Contractor and their personnel shall abide to Orange County Tobacco free policy while on any

Orange County property. This policy shall apply to building, parking lots, parks, break areas and worksites. Tobacco is defined as tobacco products, including but not limited to: Cigars, cigarettes, pipes, chewing tobacco and snuff. Failure to abide by the policy may result in civil penalties levied under Chapter 386, Florida Statutes and/or Contract enforcement remedies. Refer to the following documents:

a) Orange County Smoking Policy:

http://www.orangecountyfl.net/Portals/0/resource%20library/employment%

20-%20volunteerism/Employee%20Handbook.pdf

N. Conduct that is disrespectful, abusive or otherwise objectionable to the Owners’ employees or general public will not be allowed at any time during the construction period. Repetitive complaints and violations of the requirements listed above will be cause for dismissal and or permanent removal of offending personnel from the project.

SUMMARY OF WORK 01 11 00 - 6

O. Contractor to coordinate with the Owner the site location for storage of equipment, machinery, materials, tools and a construction waste dumpster.

P. Contractor shall at all times keep the premises free of all waste or surplus materials, rubbish and debris, which is caused by contractor employees or subcontractors resulting from their work.

Contractor shall maintain a safe work environment to all building occupants during the construction period.

1.9 SECURITY AND IDENTIFICATION

A. All costs for background investigations will be Contractor’s responsibility. The County shall have the right to request any additional investigative background information including, but limited to, the employment record, Right-To-Know records, E-Verify system records (if the Contractor uses this service as a means to determine employment eligibility, available through www.uscis.gov), training records, payroll records, position for which hired including site location of any personnel assigned to perform the services. The Contractor shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services. The County reserves the right to conduct its own investigation of any employee of the Contractor.

B. A Level 1 (5 years) Background Check for the contractor’s staff will be required by Orange County’s

Security team prior to working in any occupied County facility. Contractors are responsible for obtaining the necessary forms for background checks. Please note that Orange County Sheriff’s Office and Orange County Courthouse

1. Link: https://www.fdle.state.fl.us/Criminal-History-Records/Record-Check

a. Utilize the Instant Search option.

b. Use Full Legal Name

c. Include DOB and SSN. The County will not accept those run without both.

d. Email results to the County Project Manager. Do not print report from the FDLE website. The emailed copy will only include the last 4 of the SSN.

For security purposes and to maintain privacy when submitting FDLE Background

Checks via e-mail the subject line of the email must contain the following:

**EXEMPT**.

2. The County will inform the contractor of their Background Check results.

3. Upon Background Check approval the contractor’s staff may, if needed, arrange an appointment with the County staff to obtain an Orange County photo ID badge. An affidavit of Identity form

(issued by the contractor) and a State of Florida ID or Drivers License will be required.

C. Contractor’s employees will not be allowed in any occupied Orange County facilities without completed and approved background investigations.

1.10 OWNER OCCUPANCY

A. Owner Occupancy: The Owner will be occupying the building during construction. Normal occupancy hours are 7:00 a.m. to 6:00 p.m. Monday through Friday, however this may vary.

SUMMARY OF WORK 01 11 00 - 7

1. A Certificate of Substantial Completion will be executed for each specific portion of the Work to be occupied prior to Owner occupancy.

2. Obtain a Certificate of Occupancy from local building officials prior to Owner occupancy if required.

3. Prior to partial Owner occupancy, mechanical and electrical systems shall be fully operational.

Required inspections and tests shall have been successfully completed. Upon occupancy, the Owner will provide operation and maintenance of mechanical and electrical systems in occupied portions of the building.

1.11 DISTRIBUTION OF RELATED DOCUMENTS

A. The Contractor is solely responsible for the distribution of ALL related documents/drawings to ALL appropriate vendors/subcontractors to ensure proper coordination of all aspects of the project and its related parts during bidding and construction.

1.12 CONTRACT DOCUMENT FILE

A. Copies of the Contract Documents, Plans, Specifications, Addenda, Change Orders, Engineers

Supplemental Instructions, approved Shop Drawings, Substitution Acceptances, etc. shall be placed and maintained at the project site by the Contractor throughout the entire contract period. These said documents shall be filed in a manner that allows for ease of retrieval. Documents shall be made available to the Engineer and the County's representatives throughout this same period.

1.13 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words

"shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:)

is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all

Sections in the Specifications.

2.1 ASBESTOS FREE MATERIAL

A. Contractor shall provide a written and notarized statement on company letterhead(s) to certify and warrant that ONLY ASBESTOS FREE MATERIALS AND PRODUCTS were provided AS

REQUIRED BY THE Engineer. Such statement shall be submitted with the final payment request.

Final payment shall not be made until such statement is submitted. Contractor agrees that if materials containing asbestos are subsequently discovered at any future time to have been included in the construction, the Contractor shall be liable for all costs related to the redesign or modification of the

SUMMARY OF WORK 01 11 00 - 8

construction of the project so that materials containing asbestos are removed from the facility. If construction has begun or has been completed pursuant to a design that includes asbestos containing materials, the Contractor shall also be liable for all costs related to the abatement of such asbestos.

PART 3 - EXECUTION (Not applicable).

END OF SECTION 01 11 00

ALTERNATES 012300 - 1

SECTION 01 23 00 - ALTERNATES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for alternates.

1.2 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to the base bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract

Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the

Agreement.

2. The cost for each alternate is the net addition to the Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum.

1.3 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include, as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation, whether or not indicated as part of alternate.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated revisions to alternates.

C. Execute accepted alternates under the same conditions as other Work of the Contract.

D. Schedule: A schedule of alternates is included at the end of this Section.

ALTERNATES 012300 - 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Alternate No. 1: Replace existing interior lighting fixtures throughout the building. Provide a new addressable lighting control system throughout the building.

1. Base Bid includes no existing light fixture replacements or lighting control system replacements. All existing light fixtures and lighting controls are existing to remain.

Architectural work in the break area as shown on Sheets A-210 and A-211 is part of the base bid but light fixtures in the break area will not be replaced.

2. Alternate No. 1 includes a full replacement of the existing interior light fixtures with new

LED interior luminaires and a new addressable lighting control system throughout the building as shown on the following drawings and specifications:

a. Sheet A-210 (with exception of break area as noted above).

b. Sheet A-211 (with exception of break area as noted above).

c. Sheet E-020

d. Sheet E-021

e. Sheet E-201A

f. Sheet E-202A

g. Sheet E-211

h. Sheet E-212

i. Sheet E-620A

j. Sheet E-630

k. Specification Section 26 09 23 – Lighting Control Devices

l. Specification Section 26 09 43.16 – Addressable-Luminaire Lighting Controls

m. Specification Section 26 51 19 – LED Interior Lighting

n. Specification Section 26 52 13 – Emergency and Exit Lighting

B. Alternate No. 2: In lieu of a diesel generator, provide a natural gas generator. Provide natural gas piping and accessories from existing capped natural gas line.

1. Base Bid includes a diesel generator with a sub-base tank. Diesel generator is specified under specification section 26 32 13.13.

2. Alternate No. 2 includes a natural gas generator in lieu of a diesel generator, along with the associated natural gas piping and accessories to serve the generator. The applicable drawings and specifications are:

a. Sheet M-301

b. Sheet E-101

c. Sheet E-110

d. Sheet E-601

e. Specification Section 26 32 13.16

ALTERNATES 012300 - 3

END OF SECTION 01 23 00

SUBSTITUTION PROCEDURES 01 25 00 - 1

SECTION 01 25 00 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for handling request for substitutions made during bidding and after award of the Contract.

B. The Contractor’s Installation Schedule and the Schedule of Submittals are included under Section

“Submittal Procedures”.

1.3 DEFINITIONS

A. Definitions used in this Article are not intended to change or modify the meaning of other terms used in the Contract Documents.

B. Substitutions: The Contract will be awarded based on the design, methods, materials and/or equipment as addressed in the Contract Drawings and/or described in the Contract Specifications.

Addressing, describing or naming an item is intended to establish the type, function, characteristics and quality required in order to establish a base for bidding.

1. In addition to the product documents, a written certification shall accompany the documentation indicating that the proposed substitute will have the same characteristics, will perform in accordance with the design requirements and that complies with all the requirements set for in the Contract. Any additional information required by the Owner or

County Representative shall be provided by the Contractor. Rejection of any proposed substitute will be considered final and the Contractor shall not get into any agreement with manufacturers or providers until the submittal has been finally approved.

2. The basis design shall establish the minimum standard of quality.

1.4 SUBMITTALS

A. Substitution Request Submittal: Request for substitution will be considered if received within thirty (30) days after contract award. As long as this time allowance will not impact the construction schedule.

1. Submit one (1) copy of each request for substitution for consideration. Submit requests in the form and in accordance with procedures required for Change Order proposals.

2. Identify the product, or the fabrication or installation method to be replaced in each request.

Include related Specification Section number and Drawing numbers and titles. Provide complete documentation showing compliance with the requirements for substitution, and the following information, as appropriate:

SUBSTITUTION PROCEDURES 01 25 00 - 2

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Product Data, including Drawings, and descriptions of products, fabrication and installation procedures.

d. Samples, where applicable or requested.

e. A detailed comparison of significant qualities of the proposed substitution with those of the Work specified. Significant qualities may include elements such as size, weight, durability, performance and visual effect.

f. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Owner and separate

Contractors that will become necessary to accommodate the proposed substitution.

g. A statement indicating the substitution’s effect on the Contractor’s construction schedule compared to the schedule without approval of the substitution. Indicate the effect of the proposed substitution on overall Contract Time.

h. Cost information, including a proposal of the net change, if any in the Contract Sum.

i. Certificates and qualification data, where applicable or requested. Certification by the Contractor that the Substitution proposed is equal-to or better in every significant respect to that required by the Contract Documents, and that it will perform adequately in the application indicated. Include the contractor’s waiver of rights to additional payment or time that may subsequently become necessary because of the failure of the substitution to perform adequately.

j. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

k. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

l. Research reports evidencing compliance with building code in effect for Project.

m. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall

Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

n. Cost information, including a proposal of change, if any, in the Contract Sum.

o. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

p. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Engineer’s Action: Within two weeks of receipt of the request for substitution, the

Engineer will request additional information or documentation necessary for evaluation of the request if needed. Within two (2) weeks of receipt of the request, or one week of receipt of the additional information or documentation, whichever is later, the Engineer will notify the Contractor of acceptance or rejection of the proposed substitution. If a decision on use of a proposed substitute cannot be made or obtained within the time allocated, use the project specified by name. Decision on the use of a product substitution or its rejection by the Engineer is considered final. Acceptance will be in the form of a Change Order.

SUBSTITUTION PROCEDURES 01 25 00 - 3

4. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within 10 days of receipt of a request for substitution.

Architect will notify Contractor of acceptance or rejection of proposed substitution within

5 days of receipt of request, or 7 days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Archi-tect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Conditions: The Contractor’s substitution request will be received and considered by the Engineer when one or more of the following conditions are satisfied, as determined by the Engineer;

otherwise request will be returned without action except to record noncompliance with these requirements.

1. Extensive revisions to Contract Documents are not required.

2. Proposed changes are in keeping with the general intent of Contract Documents.

3. The request is timely, fully documented and properly submitted.

4. The specified product or method of construction cannot be provided within the Contract

Time. The request will not be considered if the product or method cannot be provided as a result of failure to pursue the work promptly or coordinate activities properly.

5. The specified product or method of construction cannot receive necessary approval by a governing authority, and the requested substitution can be approved.

6. A substantial advantage is offered to the Owner, in terms of cost, time, energy conservation or other considerations of merit, after deducting offsetting responsibilities the Owner may be required to bear. Additional responsibilities for the Owner may include additional compensation to the Engineer for redesign and evaluation services, increased cost of other construction by the Owner or separate Contractors, and similar consideration.

7. The specified product or method of construction cannot be provided in a manner that is compatible with other materials, and where the Contractor certifies that the substitution will overcome the incompatibility.

8. The specified product or method of construction cannot be coordinated with other materials, and where the Contractor certifies that the proposed substitution can be coordinated.

9. The specified product or method of construction cannot provide a warranty required by the

Contract Documents and where the Contractor certifies that the proposed substitution provide the required warranty.

SUBSTITUTION PROCEDURES 01 25 00 - 4

B. The Contractor's submittal and Project Manager's acceptance of Shop Drawings, Product Data or

Samples that relate to construction activities not complying with the Contract Documents does not constitute an acceptable or valid request for substitution, nor does it constitute approval.

C. Substitution request constitutes a representation that the Contractor:

1. Has investigated proposed product and determined that it meets or exceeds, in all respects, specified product.

2. Will provide the same warranty for substitution as for specified product.

3. Will coordinate installation and make other changes which may be required for work to be complete in all respects.

4. Waives claims for additional costs which may subsequently become apparent. All costs associated with the substitution will be paid by the Contractor regardless of approvals given, and regardless of subsequent difficulties experienced as a result of substitutions.

PART 3 – EXECUTION (not used)

END OF SECTION 01 25 00

CONTRACT MODIFICATION PROCEDURES 01 26 00 - 1

SECTION 01 26 00 – CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this section.

1.2 SUMMARY

A. This section specifies administrative and procedural requirements for handling and processing

Contract modifications.

B. Related Sections: The following sections contain requirements that relate to this section:

1. Division 1 Section 01 25 00 Substitution Procedures for administrative procedures for handling requests for substitutions made after award of the Contract.

2. Division 1 Section 01 29 00 Payment Procedures for administrative procedures governing applications for payment.

3. Division 1 Section 01 33 00 Submittals for requirements for the Contractor’s Construction

Schedule.

1.3 MINOR CHANGES IN THE WORK

A. Supplemental instructions authorizing minor changes in the work, not involving an adjustment to the Contract Sum or Contract Time, will be issued by the Project Manager.

B. Engineer will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document "Architect's

Supplemental Instructions."

1.4 CHANGE ORDER PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Engineer will issue a detailed description of proposed changes in the work that will require adjustment to the Contract Sum or Contract Time will be issued by the Project Manager, with a detailed description of the proposed change and supplemental or revised Drawings and Specifications, if necessary.

1. Proposal requests issued by the Engineer are for information only. Do not consider them instruction either to stop work in progress, or to execute the proposed change.

2. Unless otherwise indicated in the proposal request, within 5 days of receipt of the proposal request, submit to the Project Manager from the Owner's review, an estimate of cost necessary to execute the proposed change.

CONTRACT MODIFICATION PROCEDURES 01 26 00 - 2

a. Include a list of quantities of products to be purchased and unit costs, along with the total amount of purchases to be made. Where requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include a statement indicating the effect the proposed change in the work will have on the Contract Time. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

d. Contractor and subcontractors will provide a complete detailed labor and material breakdown to justify change order request amount. Include costs of labor and supervision directly attributable to the change.

B. Contractor-Initiated Change Order Proposal Requests: When latent or other unforeseen conditions in mutual accord with the Owner Representative’s findings require modifications to the Contract, the Contractor may propose changes by submitting a request for a change to the

Engineer.

1. Include a statement outlining the reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of to be purchased and unit costs along with the total amount of purchases to be made. Where requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

Comply with requirements in Section 01 25 00 “Substitution Procedures” if the proposed change in the work requires that substitution of one product or system for a product or system not specified.

5. Contractor and subcontractors will provide a complete detailed labor and material breakdown to justify change order request amounts.7. Include an updated Contractor's

Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

C. Proposal Request Form: Project Manager will transfer the information to the appropriate forms for approval. Use AIA Document G 709 for Change Order Proposal Requests.

D. Proposal Request Form: Use forms provided by the Owner for Change Order Proposals.

1.5 CONSTRUCTION CHANGE DIRECTIVE

CONTRACT MODIFICATION PROCEDURES 01 26 00 - 3

A. Construction Change Directive: When the Owner and Contractor are not in total agreement on the terms of a Change Order Proposal Request, the Project Manager may issue a Construction

Change Directive instructing the Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. The Construction Change Directive will contain a complete description of the change in the Work and designate the method to be followed to determine change in the Contract

Sum or Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the

Construction Change Directive.

1. After completion of the change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.6 CHANGE ORDER PROCEDURES

A. Upon the Owner's approval of a Change Order Proposal Request, the Project Manager will issue a Change Order for signatures of the Owner and Contractor on County's Change Order form, as provided in the Conditions of the Contract.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 01 26 00

PAYMENT PROCEDURES 01 29 00 - 1

SECTION 01 29 00 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements governing the Contractor’s

Applications for Payment.

B. The Contractor’s Construction Schedule and Submittal Schedule are included in Section 01 33

00 – “SUBMITTAL PROCEDURES”.

1.3 SCHEDULE OF VALUES

A. Coordinate preparation of the Schedule of Values with preparation of Contractor’s Construction

Schedule.

Correlate line items in the Schedule of Values with other required administrative forms and schedules, including Application for Payment forms with Continuation Sheets, Submittals

Schedule, and Contractor's Construction Schedule.

Submit the Schedule of Values to the Owner at the earliest feasible date, but in no case later than Preconstruction Meeting.

Sub-Schedules: Where the Work is separated into phases that require separately phased payments, provide sub-schedules showing values correlated with each phase of payment.

B. Format and Content: Use the Project Manual Table of Contents as a guide to establish the format for the Schedule of Values. Provide at least one line item for each Specification Section.

Identification: Include the following project identification on the Schedule of Values:

a. Project name and location.

b. Name of the Engineer

c. Engineer’s Project Number

d. Contractor’s name and address

e. Date of submittal

Arrange the Schedule of Values in a tabular form with separate columns to indicate the following for each item listed:

a. Generic name

PAYMENT PROCEDURES 01 29 00 - 2

b. Related Specification Section

c. Change Orders (numbers) that have affected value

d. Dollar Value

e. Percentage of Contract Sum to the nearest one-hundredth percent, adjusted to total

100 percent

Submit AIA Document G703 Continuation Sheets

Provide a breakdown of the Contract Sum in sufficient detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project

Manual table of contents. Break principal subcontract amounts down into several line items:

a. A value will be given for at least every major specification section (subsections can logically be grouped together).

b. A single material subcontractor will not be required to be broken down into labor and material unless it is anticipated the materials will be stored and invoiced prior to installation.

c. All multiple item subcontracts or work items (i.e. mechanical, electrical items, etc.)

will be shown broken down at least in labor and material (all taxes, burden and overhead and profit included).

d. Mobilization (move-on, bond, insurance, temporary office and sanitary service installation) shall not exceed 2 1/2% of contract price.

e. For multi-story work all items broken down per floor.

f. HVAC: Typically shown per specification section, labor and material, per floor.

g. Electrical: same as HVAC.

h. Logical grouping of specification subsections are permitted.

Round amounts off the nearest whole dollar, the total shall equal the Contract Sum.

For each part of the Work where an Application for Payment may include materials or equipment, purchased or fabricated and stored, but not yet installed, provide separate line items on the Schedule of Values for initial cost of the materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

Margins of Cost: Show line items for indirect costs, and margins on actual costs, only to the extent that such items will be listed individually in Applications for Payment. Each item in the Schedule of Values and Applications for Payment shall be complete including its total cost and proportionate share of general overhead and profit margin.

a. At the Contractors’ option, temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown as separate line items in the

Schedule of Values or distributed as general overhead expense.

Schedule Updating: Update and resubmit the Schedule of Values before the next

Applications for Payment when Change Orders or Construction Change Directives result in a change in the contract sum.

1.4 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by the Owner’s representative and paid for by the Owner.

PAYMENT PROCEDURES 01 29 00 - 3

The initial Application for Payment, the Application for Payment at time of Substantial

Completion, and the Final Application for Payment involve additional requirements. See items G, I, J and K of this section.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Forms: Use the County’s most updated form as the form for Application for Payment. Form given at the Preconstruction Conference. The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

D. Payment Application Times: Progress payments shall be submitted to Engineer on the 5th of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

E. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation

Sheets as form for Applications for Payment.

F. Application Preparation: Complete every entry on the form, including notarization and execution by person authorized to sign legal documents on behalf of the Owner. Engineer will return incomplete applications will be returned without action.

Entries shall match data on the Schedule of Values and Contractors’ Construction

Schedule. Use updated schedules if revisions have been made.

Include amounts of Change Orders and Construction Change Directives issued prior to the last day of the construction period covered by the application.

G. Transmittal: Submit four (4) original executed copies of each Application for Payment to the

Project Manager by method ensuring receipt within 24 hours; one copy shall be complete, including waivers of lien and similar attachments, when required.

Transmit each copy with a transmittal form listing attachments, and recording appropriate information related to the application in a manner acceptable to the Project Manager.

H. Waivers of Mechanics Lien: With each Application for Payment submit waivers of mechanics liens (lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the

Contract and related to the Work covered by the payment.) from subcontractors of sub-subcontractors and suppliers for the construction period covered by the previous application.

Submit partial waivers on each item for the amount requested, prior to deduction for retainage on each item.

When an application shows completion of an item, submit final or full waivers.

The Owner reserves the right to designate which entities involved in the work must submit waivers.

Waiver Forms: Submit waivers of lien on…