Y24-779_Part_C_Supplemental_Conditions.pdf

Y24-779

ORANGE COUNTY CONVENTION CENTER CAMPUS PEOPLE COUNTING

SENSOR SYSTEM

PART C: SUPPLEMENTAL CONDITIONS/SPECIAL PROVISIONS

1. SECURITY AND IDENTIFICATION:

A. A Level 1 (5 years) FDLE Background check for the Contractor’s staff and its Subcontractors must be approved by Orange County’s Security team prior to working in any County facility. Contractors are responsible for obtaining the necessary forms for background checks for work at the Convention Center. All background checks will be sent to the OCCC Project Manager for approval.

Contractor’s staff and its Subcontractors will not be allowed in Orange County facilities without a completed and approved background investigation.

The Convention Center will inform the Contractor of their Background Check results.

B. The contractor shall be responsible for all costs for background investigations. Background checks must be renewed annually. The County shall have the right to request any additional investigative background information including, but limited to, the employment record, Right-To-Know records, E-Verify system records (if the Contractor uses this service as a means to determine employment eligibility, available through www.uscis.gov), training records, payroll records, position for which hired including site location of any personnel assigned to perform the services.

The Contractor shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services. The County reserves the right to conduct its own investigation of any employee of the Contractor.

For security purposes and to maintain privacy when submitting FDLE Background Checks via e-mail the subject line of the email must contain the following **EXEMPT** The Convention Center will inform the Contractor of their Background Check results.

C. Upon Background Check approval, the Contractor’s staff shall arrange an appointment with the Convention Center staff to obtain an Orange County photo ID badge. An affidavit of Identity form (issued by the Contractor) and a State of Florida ID or Driver’s License will be required from the staff. All badges must be returned at the end of the project. The cost associated with stolen, lost, or unreturned badges is $35.00 for each.

D. The Contractor shall arrange an appointment with the OCCC Project Manager to receive, when applicable, keys to the project areas the Contractor requires access. The Contractor shall be responsible for returning all the keys to OCCC Project Manager at the project close-out phase. If any of the keys are lost, the Contractor shall reimburse OCCC for replacement of the core associated with the key that was lost. The cost for each core is $35.00. The Contractor shall also request OCCC parking hang tags for Contractor’s staff to park on OCCC designated parking lots during construction work hours. The Contractor shall submit the required forms given by the OCCC Project Manager for the issuance of hang tags. All hang tags must be returned at the end of the project. The cost associated with lost, stolen, or unreturned parking hang tags is $35.00.

2. CONTRACTORS SUBMITTALS: The Contractor shall submit all submittals, product data, shop drawings, mockups, samples and other submittals via e-Builder to the A/E Design Team. All submittals will be returned to the Contractor and all responses shall also be recorded on e-Builder. All approved submittals shall bear the A/E Design Team’s stamp and be delivered to the Owner Project Team at Substantial Completion.

The Owner Project Team will manage and monitor at all times the Submittal log in conjunction with the A/E Design Team. The status of the log will be reviewed by the Owner Project Team as a part of each Construction Progress Meeting.

3. CONSTRUCTION SCHEDULE / LIQUIDATED DAMAGES: This work has an anticipated construction substantial duration of 150 continuous calendar days from the OCCC official Notice to Proceed, and a final completion of 30 consecutive calendar days from the date of substantial completion. On-Site work availability is limited due to convention center events. Work is required to be scheduled around show activity.

If substantial and final completion is not met by the required time, liquidated damages will be applied at a rate of $500.00 per day for substantial and a rate of $250.00 per day for final completion, as per the provisions in the Contract governing liquidated damages. If applicable, liquidated damages for Substantial Completion and Final Completion may run concurrently, if Substantial is not reached prior to the Final deadline.

4. CONSTRUCTION SCHEDULE WITH EVENTS: The Convention Center is an occupied and active space that is operational at all times. On-Site work availability is limited due to convention center scheduled show events and Orange County holidays. The project site is anticipated to be available to the contractor seven (7) days per week. Contractor work hours are anticipated to be from 6:00 PM to 6:00 AM. Any noise generated activity off hours and any exceptions to the work hours must be approved in advance by the OCCC Project Manager, unless approved otherwise by the OCCC Project Manager at least 48 hours in advance for work outside those hours. Work shall be sequenced for shows to be accommodated during the project duration.

The construction schedule will be coordinated around show activity and is subject to change. In the event that the available scheduled work times/days are cancelled or rescheduled by the Owner, the Contractor may submit a request for additional work times/days within five (5) calendar days of said cancellation/rescheduled period, if required to meet the scheduled completion date. This request must be accompanied by adequate justification. If the Contractor is given or requests additional time that includes nights or weekends in order to meet the scheduled completion date, no shift differential costs will be allowed.

Any permissible work activities during the non-work days will be determined at the OCCC Project Manager’s discretion. With the advanced approval of the OCCC Project Manager, specific dates may be coordinated with the Contractor for their work schedule.

5. COMMUNICATION AND GENERAL OVERSIGHT: The Contractor shall communicate with all the project participants during all phases of pre-construction, construction, project close out and other project activities to include the following:

a. Communicate daily or periodically with the OCCC Project Manager and its Project Team as needed. The Contractor shall submit a report daily, weekly, and monthly on concerns related to design and construction efforts, activities, costs, scope, and schedule.

b. The Contractor shall include in its bid a minimum of one (1) license in order to utilize the County’s adopted e-BuilderTM program for all communications with the A/E Design Team, and other members of Owner Project Team. This is to include but not limited to: changes orders, RFI’s, submittals, daily reports or any other correspondence deemed to be necessary by the county project management team. The cost of a single license is approximately $2,050 per year. The Contractor is responsible for the costs of their e-Builder licenses throughout the duration of construction and closeout phases.

c. Assist in facilitating workshops and meetings with the OCCC Capital Planning Team. These meetings will be held to determine requirements for the Project as required.

6. CONSTRUCTION REPORTS: The Contractor shall submit and record in e-Builder

Daily Construction Reports within 48 hours. These reports shall contain information on construction activities, manpower, equipment, materials, deliveries, safety, and other pertinent information. Each construction daily report shall include:

a. The date, time on and off site, weather conditions and temperature.

b. General discussion of the daily work and progress, including a description of the activities completed and started and an assessment of the work accomplished by location.

c. Project accidents, deficiencies, changes or corrective action to maintain schedule.

d. Damage to existing facilities.

e. Project delays, reason for delay and corrective action to maintain schedule.

f. Record when Contractor is on site, number of workers by craft and list of equipment items by type.

g. Construction testing activities, results, and observations.

h. Where possible and appropriate, the quantities of work should be put into place.

i. Description of potential disputes between the Contractor and Orange County and/or A/E Design Team.

j. Description of any direction or corrective action given to the Contractor.

k. Description of non-conforming work.

l. Detailed record of materials, equipment and number of works by craft used in connection with extra work, or in situations where there is reason to suspect a request for a change order or claim may be submitted by the Contractor.

m. Photographic documentation and associated log with description. These photographs should be capturing daily project progress, overall site conditions, job accidents, deficiencies noted, deviations or changes from drawings or technical specifications, items that could cause delays (i.e. weather conditions, unforeseen conditions) and staged materials/equipment.

n. Incident Reports (if applicable).

Monthly reports shall be submitted to the Owner Project Team by the first of every month, detailing construction progress during the month, costs, safety remarks, schedule milestones, manpower and upcoming events. Each monthly report shall be recorded in e-Builder.

7. WORK RESTRICTIONS: The Contractor shall be responsible for covering exposed work areas during non-working hours. The work areas shall be covered to prevent visible exposure from all angles of sight. Contractor shall obtain approval from the OCCC Project Manager for covering material prior to installation.

The Contractor is responsible for bundling up, tying, and tagging all the cables laying loose on the existing ceilings, prior ceilings removal. The Contractor is responsible for rolling up, tying, and tagging the cables of all the devices in the existing ceilings, prior device and ceiling removal. The contractor shall coordinate these efforts with the OCCC Project Manager.

The Contractor is responsible for providing their own equipment and method of construction waste disposal. Battery operated lifts shall have gel cell batteries.

Accessibility for equipment such as scissor lifts or electric powered maintenance carts shall be permitted with limited access areas, as coordinated, and approved with the OCCC Project Manager.

Availability of space for staging/lay down area will determine whether County will permit the Contractor to set up a staging area. The OCCC Project Manager will make reasonable staging/storage accommodations on property. The Contractor staging area on site will depend on availability of space; however, relocation of staging area may be required during project.

After completion of the work, the Contractor shall replace or restore to the original condition all affected areas within the project limits. The Contractor is required to provide all materials for patching and painting per the finishes information provided by the OCCC Project Manager.

8. TRANSPORT DEVICES: Personal transport equipment such as rollerblades, razor scooters, skates, hover-boards, and skateboards are not permitted on OCCC premises.

The Contractor shall obtain prior approval from the OCCC Project Manager for operation of electric motor vehicles (e.g. Segways®) on the show floor. Safe operating practices shall be used at all times. Segways® and electric scooter-style wheelchairs are currently the only personal transport equipment with rubber wheels allowed in OCCC concourses, lobbies, and registration areas. Non-gasoline powered motorized vehicles, such as electric carts and bicycles, may be operated in OCCC’s exhibit halls during move-in and move-out days only. Bicycles shall be walked, not ridden, across any OCCC concourse, lobby, or registration area. All vehicles, transport devices, and equipment shall be operated in a safe manner.

Motorized vehicles, such as personnel carts, forklifts, pallet jacks, and other related motorized vehicles with steel and/or hard metallic wheels are not permitted on the OCCC’s concourses, lobbies, and registration areas. Lifts or other wheeled vehicles approved for use in carpeted areas shall have non-marking tires, or tires that are covered with carpet tape or heavy-duty polyethylene sheeting. Carpeted areas shall be protected by Rhino board or similar products in concours/high traffic areas. The use of Masonite is not permitted in concourse/high traffic areas. Gasoline or propane motorized vehicles are not permitted on the OCCC’s concourses, lobbies, tunnels, and registration areas.

The on-site staging areas shall be coordinated with the OCCC Project Manager. Any vehicle or equipment that requires charging of lead acid or similar battery type, shall be done outside of the exterior of the building.

Contractor vehicle parking is in a specific parking lot to be coordinated with the OCCC Project Manager.

9. OWNER PROVIDED EQUIPMENT / CONTRACTOR INSTALLED: If the Contractor is provided with owner equipment/material, Contractor shall install, connect, erect, use, clean and condition, as required, in accordance with the instructions of the applicable manufacturer instructions/warranty. Contractor shall schedule and coordinate with the OCCC Project Manager the inspections and relocation to the jobsite of equipment/material located at the OCCC Warehouse. Any request outside of normal business hours would be approved by the OCCC Project Manager at least forty-eight (48) hours in advance. The contractor shall inspect the equipment/material prior to accepting it from the OCCC Warehouse. After acceptance, Contractor shall be responsible for the condition of the equipment/material. Any delivered equipment/material found to be damaged shall be reported to OCCC Project Manager within 48 hours (via email with pictures and serial number and description of damages). The owner will be responsible for contacting suppliers regarding any warranty issues.

The facilities restrooms can be used by the Contractor with previous coordination and approval of the OCCC Project Manager. Where possible, the owner will provide temporary power. The Contractor is responsible for connection to the owner provided power.

10. CHANGE OF CONTRACT AMOUNT AND CONTRACT TIME: Proposals or Claims for adjustment shall be in accordance with “Invitation for Bids”, “Item 7 – CONTRACT TERMS AND CONDITIONS”. The Contractor shall submit all claims via e-Builder as prescribed by the County Contract.

11. UTILITY COORDINATION: The Contractor shall coordinate any utility improvements and / or relocations for this project. The Contractor shall not use utility delays as a basis for additional compensation. The Contractor shall be responsible for all coordination with utilities and the OCCC Project Manager and shall cooperate fully with utility companies in the relocation of their utilities.

12. LICENSES/PERMITS/FEES: Refer to “Invitation for Bids”, Item 2 “COUNTY PAID

LICENSES/PERMITS AND FEES”.

OCCC will pay for all applicable permits & fees. The Contractor shall not include the cost of permits & fees in their bid price. The Contractor is responsible for cost associated with permit lapse renewal. The Contractor is also responsible for cost associated with failed inspections and expired permits.

The Orange County Building Division has assigned the following Building Permit Number: TBD

13. REQUEST FOR ADDITIONAL INFORMATION (RFI): The County will require a reasonable amount of time, no more than 3 (three) business days, to respond to any RFI submitted by the Contractor. Any delays in responding to the RFI shall not be the basis for reimbursement of any additional compensation, including delay claims. The Contractor shall submit all Requests for Information (RFI) on e-Builder to request technical interpretation of the plans/drawings and specifications. The A/E Team will evaluate requested deviation from the approved design or specification; will review and respond to RFIs. Any supplementary sketches will be provided for clarification of construction plans and assist in resolving actual field conditions encountered via e- Builder. The Owner Project Team will monitor and manage at all times an RFI log of all RFI’s submitted by the Contractor in conjunction with the A/E Design Team. The status of RFI log will be reviewed as part of each Project Progress Meeting.