Y24-744_Pre-Bid_Presentation.pdf

PREBID MEETING

ORANGE COUNTY | FLORIDA

Y24-744 Fire Station #51 Security Upgrades

January 10, 2024 10:00 AM

OVERVIEW

PURPOSE OF THE PRE-BID MEETING:

Discussion of IFB Provisions/Requirements

Review M/WBE Provisions

Overview of the Project Scope

No interpretation of the meaning of plans, specifications, or other Contract documents will be made to verbally to any Bidder.

All questions must be submitted through the ‘Question & Answer’ section of the OpenGov Procurement portal.

PROCUREMENT DISCUSSION

Orange County recently transitioned to a fully electronic bid submission workflow on the OpenGov Procurement portal. Please review all Sections of the bid posting.

“Blackout Period” is in effect; all bid communication is limited to Gian.Otero, email: Gian.Otero@ocfl.net.

The lobbying blackout period begins when the solicitation is issued and will conclude when the Orange County Board of County Commissioners approves the contract for award.

mailto:Gian.Otero@ocfl.net

This is a “Lump Sum” Bid. Please refer to the ‘Fee Schedule’ section of the

OpenGov Procurement portal.

To maintain a secured sealed process, offers are required to be made electronically through the OpenGov Procurement portal only at:

procurenow.com/portal/orangecountyfl. Each question of the ‘Bid Response Form (Submittal)’ section must be completed in order to submit a response.

Firms shall not be permitted to hand-deliver, mail, telephone, fax or email offers. Responses received after the submission deadline and/or transmitted outside of the designated OpenGov Procurement portal shall be rejected.

Technical issues or errors encountered during submission can be sent to OpenGov using the email procurement-support@opengov.com.

https://secure.procurenow.com/portal/orangecountyfl mailto:procurement-support@opengov.com

Please be aware of County Ordinance changes as it relates to County’s MWBE

Provision.

Effective August 11, 2020, the Board of County Commissioners approved a change to the M/WBE Ordinance, removing the sliding scale from all construction formal solicitation opportunities. All bidders, for construction and professional services formal solicitations, are required to successfully demonstrate Good Faith Effort, or they shall be deemed non-responsive by the Procurement Manager.

For M/WBE related questions, please email Princess Clarke Kambria.Anderson@ocfl.net with the Business Development Division.

mailto:Kambria.Anderson@ocfl.net

PROCUREMENT DISCUSSION CONTINUED..

Substantial Completion shall be 180 calendar days from Notice to Proceed and Final Completion shall be 210 calendar days. Liquidated damages of $500.00 day are in effect.

Bid Proposals shall remain in force for 120 days after bid opening.

All questions or requests for interpretation must be submitted through the ‘Question & Answer’ section of the OpenGov Procurement portal. All corrections to the bid documents will be accomplished by written Addendum.

Question deadline January 12, 2024.

Proposal deadline January 23, 2024.

The recommended award will be posted on the County Website http://apps.ocfl.net/OrangeBids/AwardsRec/default.asp for review by interested parties and will remain posted for a period of five full business days.

http://apps.ocfl.net/OrangeBids/AwardsRec/default.asp

PROCUREMENT DISCUSSION CONTINUED..

Bond Requirements:

A 10% Bid Bond is required for all sealed bids $100,000.00 and greater.

The Bid Bond must be submitted on the bid bond form included in section ‘Bond Requirements’ of the OpenGov Procurement portal. Failure to submit the 10% Bid Bond on the Bid Bond Form included in the IFB with the sealed bid shall render the bid non-responsive.

Payment & Performance Bonds: Payment and Performance bonds are required if the contract amount is $100,000 or greater. The awarded bidder shall submit 100% Payment & Performance Bonds within 10 days after the Board of County Commissioners approves the contract award. The Payment and Performance Bond forms shall be submitted using the forms included in section ‘Bond Requirements’ of the OpenGov Procurement portal.

Insurance Requirements:

See the section ‘Insurance Requirements’ in the OpenGov Procurement portal for insurance and indemnification requirements.

PROCUREMENT DISCUSSION CONTINUED

Respondent shall supply a list of at least three (3) similar projects successfully completed within the past 15 years. One (1) similar project successfully completed by the bidder as a Prime Contractor and (2) similar projects successfully completed by the bidder as a Prime Contractor or as a Sub-Contractor. immediately preceding the due date of bids for this Invitation for Bids. Failure to provide this information may be cause for rejection of the response.Reference Requirements can be found as item 1.1 of the ‘Bid Response Form (Submittal)’ section in the OpenGov Procurement portal.

Review the requirements carefully to ensure proper submission.

References must be submitted on the Reference Form attachment provided. Submission of a modified form shall not be accepted and shall be deemed non-responsive.

BUSINESS DEVELOPMENT DISCUSSION

Discussion & Notes